Vacancy Number: VA_019_FY20

The Carter Center is a US based not-for-profit international NGO committed to waging peace, fighting disease and building hope worldwide. The Carter Center country office in Ethiopia, which assists the Government of Ethiopia in Disease Elimination and Eradication Programs, is looking for a qualified professional to fill the following vacancy for its country office.

Summary of Job Description:

He/she will have the following duties and responsibilities:

• Maintains procurement records/files related to vehicles, medicine and purchasing of different items.
• Prepare letters and fill forms regarding logistics activities such as letters to Ministry of Health, Ethiopian Public Health Institute, Food Medicine & Health Care Administration Authority, Ethiopian Airlines Cargo, Charity’s and Society Agency, Information Network Security Agency, vendors and other governmental and non-governmental organizations.
• Communicate with suppliers regarding collection of price quote from country office, inform when payments are ready.
• Performs data entry of the vehicles logbook every month.
• Keep records for imported items data of receiving documents, support letter, pre-import permit, tax payment, items receiving date etc.… on the shipment tracking sheet.
• Keeps record of travelers’ flights in order to arrange vehicles.
• Asist the preparation of catalogue for all supplies (medical, office equipment, reagents, food items, office equipment, electronics etc.) needed by various programs.
• Ensures timely reporting of accidents to insurance company & follow-up claims in close consultation with Assistant Logistics Officer.
• Ensures and cross check that the vehicle has up-to-date insurance cover and that they have undergone annual inspection by deadline in close consultation with Assistant Logistics Officer.
• Provides reports on accidents to the Assistant Logistics Officer immediately and completes the insurance forms within 24 hours.
• Handle financial transactions and effect payments after getting approval from the supervisor.
• Provides summarized monthly logbook activity report for all Country office, Regional and Sub regional office vehicles to the Logistics manager and/or Assistant Logistics officer.
• Assists his/her supervisor in every admin & finance issue of the logistics team.

Required Number: 1 (One)

Terms of Employment: One-year contract with a possibility of extension

Qualification and Experience:  

• BA in Logistics Management, Business Administration or related fields
•  Minimum of three years of relevant experience

Additional/Desired Requirements:

• Strong analytical skill and able to generate professional reports
• Good computer skills, particularly in MS Office packages 
• Good knowledge of written and spoken English
• Able to present recommendation letter from the most recent employer
• NGO experience is a plus