Job Description

• Draft letters in both English and Amharic at the request of program and administrative staff;
• Take minutes of Population Council meetings and ensure proper documentation of discussions and decisions;
• Arrange and manage national and international travel including accommodation, itineraries, and all correspondence related to arrangements as needed for PC staff and incoming visitors;
• Format and translate reports, presentations, briefs, questionnaires and other documents;
• Organize and make arrangements for meeting and appointments;
• Perform clerical tasks, such as preparing memoranda, agendas, invoices and other indexed documents according to an established system; 
• Assist the Country Director, other staff in any other activities as requested;
• Support administration of the human resources functions in the office, including ensuring that all certifications and documentation is complete for all employees;
• Organize large disseminations, workshop, training (organizing invitations and RSVPs, preparing table tents, banners, publication stands etc.)
• Keep update the organization’s distribution and invitation list;
• Carry out other similar activities assigned by supervisor.

NOTE: These duties and responsibilities can be changed, adjusted or modified at any time by the job holder’s supervisors in the best interest of the organization.  

Job Requirements

• Bachelor’s degree in Secretarial Science, Business Administration or Management and a minimum of 5 years’ experience.
• Professional experience working in the NGO sector or public health related international organization.
• Experience working with the international organization, including communications with overseas HQ.
• Excellent English language skills and strong attention to detail, proofreading and formatting documents.
• Strong organizational skills and ability to work both independently and collaboratively with national and international colleagues
• Ability to work and in a fast-paced, multi-cultural environment
• Expertise with MS Office applications and web-based communications
• Proficiency in written and oral English is required
• Willingness to travel within the country, as required.

How to Apply

Please submit your cover letter, CV and salary expectation

to Ethiojobs by November 4, 2020