Internal/External vacancy announcement

Médecins Sans Frontières (also known as Doctors without Borders or MSF) is a private, non-profit, international humanitarian medical organization that intervenes in emergencies and crisis situations to relieve human suffering resulting from unmet medical needs. MSF observes strict neutrality with respect to politics and provides its assistance without discriminating on the basis of race, religion, ideology, or political affiliation. MSF’s members are required to respect humanitarian principles and principles of medical ethics at all times.

MSF Holland is looking for: Project Finance Manager

Place of work: Kule, Gambela

Terms of employment: One year with possibility of extension

Remuneration and Benefits:

Medical Cover: Asper the Organization Policy

Starting gross salary 43,500.00 ETB   

Hardship Allowance 5,500ETB

Date of application: until July 24, 2021

Main Purpose

Coordinating and supervising the implementation of the Finance procedures tools and ensuring the correct use of Financial Resources at project level according to MSF protocols, standards and procedures in order to provide quality, reliable and transparent information to the organization on the use and allocation of resources in the project. |

Accountabilities

• Implementing circuits and workflows (management of cash boxes, transfers, advances, purchase procedures, payment validations, follow up of regular payments, bank reconciliations) in order to anticipate expenses at project level and to optimize cash needs and its security.
• Implementing and supervising transactional procedures and systems in order to ensure transparent accounting practices and full traceability (invoices, receipts, bank statements, etc.), according to MSF guidelines and rules, and using the respective software in place.
• Ensuring the timely execution and control of the monthly and yearly accountancy closure, with due quality.
• In close collaboration with the Project Coordinator and the Finance Coordinator, defining, analysing and following-up the project budget, in order to ensure that funds are used according to funding contracts and proposing corrective action if needed.
• Ensuring financial reporting of the Project (Field financial software)monthly closure, sitreps, external donors, etc.)
• In close collaboration with the FINCO, following up all service contracts in project site (premise and vehicle rental contracts, deposits, rent payments, etc.) Ensuring that MSF staff who have financial responsibilities are aware of and comply with local finance procedures, including those related to security

MSF Section/Context Specific Accountabilities

• Being responsible for quality and timely accounting for Wardher Project e.g. cash procedures, bank accounts, receipts and supporting documents, electronic data entry, monthly closing process and documents, ensuring strict respect of deadlines and strict compliance to MSF guidelines, financial standards and procedures.
• Being responsible for preparing and verifying the draft financial reports to donors / regional authorities, following up and analyzing the need for amendments. Ensuring reporting conditions are met and stakeholders in the project are informed of their responsibilities (for example, logistics for stock inventory, quotes)
• Coordinating and overseeing the payment of tax liabilities in order to comply with legal obligations.
• Is the technical reference for any accounting-related issue including compliance with MSF financial standards and procedures, legal compliance, training and support on the MSF accounting software / system (Unifield)
• When required, give briefing to all project staff who are not involved directly on specific accountancy management (Medical doctors, Nurses, watsan, etc).
• Support project in the day-to-day Finance in lieu of the MSF-H Finance policies and guidelines.
• Coordinates and check the UNIFIELD gentries, and ensures the closing is correctly done by the project. End responsible for timely closure of BooX and sending the hardcopy files to Coordination.
• Checking and approving all entries in BooX. Use of proper receipts, correct approvals and all necessary documents.
• Works closely with the finance team in coordination regarding UNIFIELD management, financial procedures and regulations.
• Ensure accurate and up-to-date records are maintained of all agreement involving MSF Staffs, property and project activities and ensure these are reviewed and revised as necessary before their expire date.
• Ensures that projects monthly bookkeeping is complete in accordance with the guideline of OCA and Ethiopia mission, and that all information is processed as per the monthly financial schedule.

Training and coaching

• Train and support the project finance team in Unified program
• Train the project Finance team on any specific financial tools (Example, advance procedures, disbursement procedures, cash and safe procedure, document verification, expat food pot management, etc as needed)
• Train project Finance team on each and every standard finance forms (ex. transfer form, Operational advance form, Daily workers payment form, Perdiem payment form, evaluation form, advance form, payment and receipt voucher, journal and etc)

Emergency and other response

• Responsible to organize and maintain complete finance system in any emergency intervention

Control and verification

• Regularly checks the balance of petty cash (both debit and credit cashboxes); spot checks that all paperwork is being correctly completed for all petty cash advances & settlements
• Field Visit
• Regular field vist to project locations
• Responsible to provide a field visit report with findings and recommendation

General

• The responsibilities mentioned above are not exhaustive and other work can be required according to the needs of the mission.
• Mobility is requested from MSF staff, including short term assignments from their usual place of work.
• Part of any MSF-employee responsibilities is the attendance of trainings as per the requirements of the organization.
• The job description can be modified according to the evolution of the work.

Job Requirements

Education

• BA Degree in Finance, Management (business) or Administration

Experience

• Essential, working experience of at least two years in relevant and similar jobs
• Desirable working experience with MSF or other NGOs, in developing countries

Languages                              

• Essential, mission working language

Knowledge

• Computer literacy

Competencies

• People Management and Development L2
• Commitment to MSF Principles L2
• Behavioral Flexibility L3
• Results and Quality Orientation L3
• Teamwork and Cooperation L3

How to Apply

Application Procedure

Interested applicants should submit their non-returnable CV and application including of all supporting documents before or on 24 July 2021 at MSF-Holland field offices at Gambella and or online via www.ethijobs.net 

Note: Please Note that we only contact short-listed candidates.

Our People are key in achieving MSF’s social mission