Job Expired
Greek Community School
Business
Business Administration
Addis Ababa
3 years
1 Position
2023-11-06
to
2023-11-10
Procurement & supply management
Business Administration
Management
Full Time
Share
Job Description
Summary:
Purchase goods or services that meet the quantity and quality expectations of the organization. Evaluate and negotiate contracts with vendors. Track inventory and restock goods when needed. Ensure the Institute makes wise purchase decisions, optimizing cost, quality and logistics considerations.
In particular he/she will
Support Procurement Officer in maintaining and enforcing controls and procurement guidelines to standardize, streamline
Review, record and prioritize purchasing requests, obtain additional information and documentation as required, provide assistance to requisitions in preparing scope of work and specifications of goods and services; Prepare Source Selection Plan for complex purchases;
Post tender Contribute to produce tender documents (e.g. Invitation to bids, Request for Proposals and Request for Quotations) based on the nature of the requirements and cost of procurement involved.
Compile and present procurement data for presentations and/or report monitoring:
Follow up with sections to expedite the process of technical evaluation; Submit upon initial screening technical proposals
Orders, Supply and Service Contracts, Lease Agreements, Amendment to the Contracts and Prepare Statement of Awards, facilitate the timely renewal of Contracts
Resolve issues/problems related to delivered goods / rendered services, including discrepancies between contracts/purchase orders and articles received; prepare, sign and return to vendor forms for unacceptable services and/or goods received;
relevant internal database and files, keeps track of any contractual agreements and
informs respective contract management officials and end users of contractual rights and
obligations, monitor deadlines (e.g. delivery dates, expiry dates, renewal dates, etc.) taking
Identify new vendors for registration and inclusion in the roster for an enhanced competitiveness and benefit from opportunities for long-term agreements.
OTHER TASKS
Coordinate with the different thematic experts on procurement matters.
Prepare procurement monitoring reports and documents as required.
Prepare Request for Payment for submission to Accounts Payable Unit for processing of payment to vendors.
Provide guidance on general procurement issues as needed.
Perform other related duties as required.
Vacancy Notice Number (VNN):- 2-PE 3
Employment Type: Contract for one year
Required Qualifications and Experience
Education
University degree in procurement’s or Business Administration, Management or a related field from an accredited academic institution,
Specialized training on Supply Chain Management and procurements is an advantage
Experience
Progressively responsible professional experience in procurement, administrative services or related area is required.
with three years of relevant professional experience;
Experience working in the area of purchasing and/or supply chain is desirable.
A professional certification by an internationally/ local recognized procurement certification authority such as CIPS (level 2 certificate or equivalent) is advantage
Proficiency in SAP, MS Office applications such as Word and Excel; knowledge of other applications such as, PowerPoint and Video will be helpful.
Skills
Ability to work effectively and harmoniously with colleagues from varied cultures and professional backgrounds.
Ability to meet deadlines and work under pressure.
Personal commitment, efficiency, flexibility, drive for results.
Excellent organizational skills with the ability to manage multiple tasks simultaneously under time
constraints, accurate and detail oriented.
Team player; ability to work effectively with different levels within and outside the organization and with colleagues from varied cultures and professional backgrounds
Languages
Fluency in English is advantageous (oral and written).
Submit your application letter, detailed CV, copies of degrees, transcript and other relevant documents via email: gcsaa1@gmail.com
N.B: Subject of your email should be Vacancy Notice Number (VNN) 2-P 3, Procurement. Be sure to include your name and the vacancy notice number (VNN) at the top of each page of cover letter and CV.
Closing Date: 10 November 2023 at 4;00 PM
Please do not submit more than one application
Only Shortlisted Applicants will be contacted.
Fields Of Study
Procurement & supply management
Business Administration
Management
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