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Procurement experts

Greek Community School

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Business

Business Administration

Addis Ababa

3 years

1 Position

2023-11-06

to

2023-11-10

Required Skills
Required skills have not yet been specified for this position this job
Fields of study

Procurement & supply management

Business Administration

Management

Full Time

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Job Description

Summary:

Purchase goods or services that meet the quantity and quality expectations of the organization. Evaluate and negotiate contracts with vendors. Track inventory and restock goods when needed. Ensure the Institute makes wise purchase decisions, optimizing cost, quality and logistics considerations.

Core Functions / Responsibilities:

In particular he/she will

  • Support Procurement Officer in maintaining and enforcing controls and procurement guidelines to standardize, streamline 

  • Review, record and prioritize purchasing requests, obtain additional information and  documentation as required, provide assistance to requisitions in preparing scope of work and specifications of goods and services; Prepare Source Selection Plan for complex purchases; 

  • Post tender Contribute to produce tender documents (e.g. Invitation to bids, Request for Proposals and Request for Quotations) based on the nature of the requirements and cost of procurement involved.

  • Compile and present procurement data for presentations and/or report monitoring: 

  • Follow up with sections to expedite the process of technical evaluation; Submit upon initial screening technical proposals 

  • Orders, Supply and Service Contracts, Lease Agreements, Amendment to the Contracts and Prepare Statement of Awards, facilitate the timely renewal of Contracts

  • Resolve issues/problems related to delivered goods / rendered services, including discrepancies between contracts/purchase orders and articles received; prepare, sign and return to vendor forms for unacceptable services and/or goods received; 

  • relevant internal database and files, keeps track of any contractual agreements and

  • informs respective contract management officials and end users of contractual rights and

  • obligations, monitor deadlines (e.g. delivery dates, expiry dates, renewal dates, etc.) taking

  • Identify new vendors for registration and inclusion in the roster for an enhanced competitiveness and benefit from opportunities for long-term agreements.

OTHER TASKS

  • Coordinate with the different thematic experts on procurement matters.

  • Prepare procurement monitoring reports and documents as required.

  • Prepare Request for Payment for submission to Accounts Payable Unit for processing of payment to vendors. 

  • Provide guidance on general procurement issues as needed.

  • Perform other related duties as required.

Vacancy Notice Number (VNN):- 2-PE 3

Employment Type: Contract for one year

Job Requirements

Required Qualifications and Experience

Education

  • University degree in procurement’s or Business Administration, Management or a related field from an accredited academic institution, 

  • Specialized training on Supply Chain Management and procurements is an advantage 

Experience

  • Progressively responsible professional experience in procurement, administrative services or related area is required. 

  • with three years of relevant professional experience;

  •  Experience working in the area of purchasing and/or supply chain is desirable.

  • A professional certification by an internationally/ local recognized procurement certification authority such as CIPS (level 2 certificate or equivalent) is advantage

  •  Proficiency in SAP, MS Office applications such as Word and Excel; knowledge of other applications such as, PowerPoint and Video will be helpful.

Skills

  • Ability to work effectively and harmoniously with colleagues from varied cultures and professional backgrounds.

  • Ability to meet deadlines and work under pressure.

  • Personal commitment, efficiency, flexibility, drive for results.

  • Excellent organizational skills with the ability to manage multiple tasks simultaneously under time

  • constraints, accurate and detail oriented.

  • Team player; ability to work effectively with different levels within and outside the organization and with colleagues from varied cultures and professional backgrounds

Languages

  • Fluency in English is advantageous (oral and written). 

How to Apply

  • Submit your application letter, detailed CV, copies of degrees, transcript and other relevant documents via email: gcsaa1@gmail.com

    N.B: Subject of your email should be Vacancy Notice Number (VNN)  2-P 3, Procurement. Be sure to include your name and the vacancy notice number (VNN) at the top of each page of cover letter and CV.

  • Closing Date: 10 November 2023 at 4;00 PM

  • Please do not submit more than one application

  • Only Shortlisted Applicants will be contacted.

Fields Of Study

Procurement & supply management

Business Administration

Management

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