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Administrative Assistant

Headlight Consulting Services

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Business

Secretarial, Admin and Clerical

Addis Ababa

2 years - 5 years

1 Position

2025-01-09

to

2025-02-10

Required Skills
Required skills have not yet been specified for this position this job
Fields of study

Administrative Office Management

Part Time

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Job Description

Headlight Organization Overview

Founded in 2018, Headlight Consulting Services, LLC delivers data-driven decision-making to its partners through robust strategy design support, in-depth monitoring, evaluation, and learning technical services, and facilitated organizational change processes. Headlight brings expertise in qualitative methods, systems-thinking, utilization-focused MEL, emergent methods such as developmental evaluation, evaluation policy design, organizational development, and much more. Headlight offers fit-for-purpose, agile solutions to improve the efficiency and efficacy of development programs around the globe, focusing on the structures and systems that enable sustainable solutions.

Summary of Position

Under the USAID Learning Project Activity, Headlight Consulting Services is seeking a part-time Administrative Assistant to support admin needs of our Field Office, located near Meskel Square, Addis Ababa.  The Administrative assistant is expected to be a highly organized individual with excellent time management skills, previous experience as an Administrative Assistant, and fluency in written and spoken English. 

The Administrative Assistant can expect to work between 10 and 25 hours per week, based on the needs of our offices. Tasks include professional communications with Headlight’s staff, vendors, and business partners, accessing files on our server, collection of vendor information to support operational activities, and other administrative duties and operational support tasks as requested. The Administrative Assistant is expected to work on their own laptop and have regular access to an internet connection that allows upload and download of large files.  Work is expected to be done from home, however the Administrative Assistant may be invited to visit our office at mutually agreed upon pre-scheduled times. 

The Administrative Assistant may be requested to attend pre-scheduled team meetings virtually or in-person at our office. 

Work will be conducted with confidential and sensitive data. The Administrative Assistant will be required to sign a Non-Disclosure agreement.  Headlight reserves the right to conduct a background check on qualified candidates. 

Candidates with experience at International Organizations, NGOs, or USAID, are encouraged to apply.

Number of Positions Available: One (1)

Place of Work: From home

Duration: 6 months with option to renew

Duties & Responsibilities:

The overall task of this position is to support administrative and operational tasks for the Headlight Field Office. The Administrative Assistant will receive time sensitive tasks from field office leadership and home office leadership. While this list is not exhaustive, the Administrative Assistant should expect the following tasks:

  • Professionally communicate with Headlight’s vendors and business partners as needed, using professionalism to build strong relationships

  • Tasks in support of admin and vendor payment tasks

  • Collect logistical information and cost quotations from venues and vendors that Headlight wishes to do business with, may be asked to provide input on cost analysis and vendor quality.

  • Attend pre-scheduled check-in meetings, along with as-needed communications with assigned Supervisor. Communications may be over GoogleMeet, email, phone, or whatsapp. 

  • Keep the confidentiality of the data  and comply with the ethical requirements of Headlight Consulting Services 

  • Coordinate travel logistics

  • Other administrative support duties as assigned

  • Project specific tasks, such as sending files, calling short term contractors, and scheduling meetings with stakeholders

Employment Type: Temporary Contract

Job Requirements

Required Qualifications

  • Must be a resident of Addis Ababa, must be an Ethiopian citizen. 

  • Availability to work between 8am and 3pm.

  • Fluency in spoken and written English and Amharic, excellent oral/written communication skills in English

  • Minimum two years previous experience as an Administrative Assistant or similar position

  • Possession of a laptop and regular access to a high-speed internet connection

  • Familiarity with GoogleDrive and Gmail

  • Familiarity with businesses such as restaurants, stationary shops, and international hotels near Meskel Square, Addis Ababa

  • Proven ability to work with minimal supervision

  • Excellent time management skills, ability to organize and prioritize tasks

  • Comfort with change and ability to adapt

  • Ethiopian Business License is preferred but not required

Career Level: Mid Level (2-5 years)

Qualified Female applicants are encouraged to applY

Please note that this vacancy is only for Nationals of Ethiopia.

How to Apply

Interested persons should send a CV and Cover Letter that highlights experience aligned with the requirements above to info@headlightconsultingservices.com. Please include in the subject line of your email 

“Admin Asst.” Applications will be reviewed on a rolling basis so apply as soon as possible! Only shortlisted candidates will be contacted. Qualified Female applicants are encouraged to apply.

Headlight Consulting Services, LLC complies with all policies, laws, and regulations in Ethiopia’s Labour Proclamation. Headlight provides equal employment opportunities to all employees and applicants for 

employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, sexual orientation, gender identity or expression, 

or any other characteristic protected by law. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of 

absence, compensation, and training

Fields Of Study

Administrative Office Management

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