Duties & Responsibilities:

• Provides administrative assistance and secretarial services to the Administration Manager

• Takes and transcribes oral dictation and types correspondence, articles, reports, and minutes on general, special, and technical subjects with a very high degree of proficiency and accuracy.

• Operates typewriters, computers, fax, photocopy and other office machines applicable to the office

• Sorts out mails delivered to the office, handles incoming and outgoing correspondence for signature; expedites matters directed to departments and other work units.

• Receives visitors; clarifies business questions whenever possible and schedules appointments considering the workload of the manager in any particular day.

• Answers telephone calls directed to the Administration manager. Takes messages and refers callers to the Administration manager or other appropriate persons in charge.

• Composes routine letters, correspondence, reports, memos, etc.

• Maintains files of correspondence and other materials of a confidential nature.

• Controls and supervises subordinate assistants for the accuracy and completeness of work accomplished and evaluates work performance.

• Locates and extracts information and materials from files and follows up on pending items

• Ensures the tidiness and standard upkeep of offices at all times.

• Ensure that all problems related to the food safety management system are reported to the immediate supervisor and Quality personnel.

• Requests office supplies and controls their proper use

Job Requirements

Education: Diploma in secretarial science and office management or any other field of study

Experience: At least 6 Years of Proven office assistant experience

Other requirements

·         Excellent time management skills and ability to multi-task and prioritize work

·         Attention to detail and problem-solving skills

·         Excellent written and verbal communication skills

·         Proficiency in MS Office.

How to Apply

We invite all candidates meeting the required qualifications to send (i) a cover letter, (ii) CV (maximum 3 pages) via Ethiojobs or by email Or apply in person to the following address: 

Hilina Enriched Foods PLC

T: +251 116 679041/42

F: +251 116 675019

P.O.Box: 1648 CODE 1110

Legetafoo, Legedadi

Oromia, Ethiopia

E: jobs@hilinafoodseth.com

Web: www.hilinafoodesth.com

We avail transport service