Duties and Responsibilities

• Maintains accounting controls by following internal policies and procedures, complying with state financial legal requirements and donor/organization guidelines;

• Check, prepare & do payments through cash, cheques, bank transfers;

• Keep detailed documentation of expenses (invoices, receipts…) and financial movements according National Regulation and well as Donor and CUAMM Regulation;

• Update the accounting system of the project both in Lotus and in Peachtree;

• Ensure the settlement of monthly Government obligation by the 15th of each month;

• Prepare monthly bank, cash & JV reconciliations by the 10th of each subsequent month;

•   Updates the Operation Plan with the actual expenditures by the of each subsequent month;

• Verify the scan of all relevant project documents and expenditures justifications and upload them on drive every month before 20th of every month;

• Supervise petty cash management and do regular cash counts;

• Manage and ensure proper filing of both hardcopy and softcopy financial documents;

• Provide to support to non-finance staff regarding the finance procedure;

• Receives and reviews all financial documents and distributes for approval as per thresholds;

• Follow up on regular updates of invoice and bank balances on the database (like we did for the coordination office);

• Keeping files of correspondence letters and financial documents;

• Keep update staff folders (employment contract, documents, leave request forms) and files (annual leave, attendance sheet, Etc.);

• Control fuel consumption and make sure that log-sheet of vehicles, motorbikes and office generator are correctly field and kept;

• Prepare procurement supporting documents and keep track of orders, purchases and deliveries

• Revise and file all the supportive document according to National Regulation, Donor and CUAMM requirements;

• Assist the project manager in developing the Procurement Plan and its updates;

• Assist the country administrator and Finance manager in anything it is needed;

•   Support the coordination office in Preparing all needed financial documents for audit process;

• May be asked to perform duties and tasks not covered in this job description as well as to provide support to other departments when necessary.

• Develops and maintains a pleasant and conducive working environment with colleagues and line manager

Job Requirements

Minimum Requirement:

·       Degree in Accounting and Finance or other related field

·       A minimum of 3 years’ relevant experience with a humanitarian aid organization (INGO)

·       Good accounting skills, experience in the Peachtree accounting system is an asset

·       Excellent computer skills: MS Windows, MS Word, and Excel

·       Excellent communication skills in English – Spoken and written

·       Italian language communication is an asset 

How to Apply

Candidates who meet the above requirements are encouraged to submit updated CV/cover letter and relevant supporting Documents (Degree and work Certificates) at THIS LINK

Please carefully fill out the Ethio-Job application window, as the first screening will be done using the information given