Under direct supervision of Plant Manager, the HR & Admin Head will manage various HR and administration matters and control the company General Service activities and closely support the Manager in every admin and finance aspects.

Duties & Responsibilities

ü  Administer Plant Staff, control Payroll & attendance, Train and aware the employees on latest development time to time.

ü  Announce, screen, interview and hire employees in coordination with Corporate HR to fill the open vacancy on timely basis.

ü  Control and check the overall financial activities of the plant; such as invoices, Credit and Cash with respective attachments, FS Receipts, Delivery Notes and makes sure that all these documents are completed and delivered to Finance Department on time.

ü  Monitor all Plant documents are printed out from the system accurately, Authorize and send these documents to Finance department on time

ü  Follow up closely the release of all Stock invoices and other documents timely for both Production and Operational such as Petty Cash, Invoices, GRN, FGRN, SIV and related ones.

ü  Check and reconcile Operation reports of the day before submitting to the concerned department.

ü  Check and reconcile stock items issued with their corresponding approved delivery order by using Peachtree software package.

ü  Follow up the Contract customers with respect to the agreed quantity against the contract and works out on the IT System and then sends to Finance on time.

ü  Control all the Cash activities, monitors the cashier works and signs these documents on time after verification

ü  Monitor and oversee the General activities of the plant including the construction work

ü  Maintain records of advance collected from contract customers according to the source documents and follow up how much is taken in line with each customers’ name, and prepare reports and other documentation when requested.

ü  Check and verify periodical inventory count and check against stock balances on Peachtree with storekeeper’s bin card

ü  Keep records and report on General activities regarding Cleaning, HR and finance.  

ü  Maintain HR records for all employees in the Plant and assist the plant manager in all kinds of HR issues.

ü  Generate and fill up all kinds of forms for record keeping & reference towards the smooth Plant operation

ü  Work on Integrity basis and conduct meeting periodically to solve HR issues on time.

ü  Work with superiors on the decision making of employees including signing regarding hiring, training, assessment, necessary action and termination process.

ü  Perform any other critical / urgent works as assigned by the Plant manager and VCOO based on time to time requirement for the smooth operation of the Operation