INTERNAL/EXTERNAL

VACANCY ANNOUNCEMENT

As a registered charity, founded in 1979, Action Against Hunger operates in 45+ countries. The international network of Action Against Hunger is represented in France, United Kingdom, Spain, Canada, USA and India. Teams in the field combat hunger on 4 fronts: Nutrition and Health, Food Security and Livelihoods (FSL), Water, Sanitation and hygiene (WASH), and Mental Health and Care Practices (MHCP).

We are currently looking for the following professional:

Senior Field Finance Officer

 Responsibility:

Manage the base level finance aspects

Objective 1: Budget Management

 Monitor organizational spending to ensure that it is within the budget

• Support other departments in the process of budget management

• Remind program and support departments if any of any significant remaining balance on budget lines

• Put significant effort on acceleration of consumption of forecasted budget

• Lead the process of BFU update during the monthly BFU session

• Check the forecasts are in line with the proposed budget

• Ensure proposed spending are compliant with the proposed activity and budget

Objective 2: Treasury Forecast

• Produce high quality and timely treasury forecast on monthly forecast

• Produce the revised treasury forecast if any on timely manner

• Ensure the treasury forecast is in line with the updated forecast in the BFUs of the base

• Forecast cash flow positions and funds available for operation at the base level

• Ensure that sufficient funds are available in the base to meet ongoing operational costs

• Ensure excess balance is managed properly

Objective 3: Field Compliance

• Be a focal person for compliance in the base

• Ensure that the organization’s internal controls do exist and functional at the base

• Ensures that Action Against Hunger procedure, policy and system are in place and functional at the base

• Alert the Deputy Country Finance Manager: Compliance & Audit and the Country Finance Manager in cases of breach of procedures and policies which might result in risk for the organization

• Ensure the compliance checklist is well understood by staffs

• Ensure all transactions are in compliance with minimum donor requirements and supported by relevant documents as per the standard supporting documentation guideline

• Review Memorandum of Understanding, Agreements, etc. which have financial impact and ensure are reviewed and validated by Deputy Country Finance Manager: Compliance & Audit/ Country Finance Manager

• Ensure payment is effected using the validated templates

• Make certain donor information ( Donor Name, Donor Logo and Project Title) are presented before any payment

• Ensure invoices received from supplier are translated to standard working language and date

• Ensure the Time Sheets produced are in line with the updated Financial Plan

• Make sure Cash Management Policy is respected

• Make sure other supporting documents like Beneficiary List, Donation Certificate, etc. are collected and delivered to capital office

• Ensure statutory deduction (Pension, Income Tax, Withholding Tax) are paid within the same month of the transaction

• Provide sessions for non-finance departments to create awareness on compliance

Objective 4: Validation

• Validation of procurement requests confirming the budget availability and the requests are within the validated budget

• Validation of procurement documents make certain the process is compliant and the completeness of supporting documents

• Approval of payment documents (unlike PV) before payment confirming the whole thing correct

Objective 5: Accountancy

• Make sure High Quality and Timely accountancy of the base is produced and delivered to capital office

• Make sure transactions are charged on the appropriate budget line in the accountancy

• Make sure transactions are recorded on the appropriate Accounting Code, Project Code , Budget Code and Budget Line

• Make sure transactions are described as per the standard transaction description guideline

• Make sure personnel costs are allocated in the accountancy based on the financial plan and time sheet

• Make sure personnel cost recordings contain correct ID number and full name of the employee

• Make sure bundle is prepared and delivered to capital on timely manner

• Make sure hard copy documents are delivered to capital on timely manner

• Make sure action is taken based on feedbacks from capital

Objective 6: Supplementary Tasks

• Ensure good relations with financial partners (bank, tax office, other financial service providers, etc.)

• Provide out of base support upon request of coordination office

Educational / Professional Background: - Degree/Diploma in Accounting (related field)

Required Skills:- Good command of the English language, Accounting software ,Strong Analytical skills, Strong planning skill, Ability to forecast, Computer skill, Good oral and written Communication Skill, Decision making skill, Problem-solving skills, Ability to work to deadlines

Expected Qualities: - Professionalism, Team Work, Proactive, Motivational, Autonomy