Core Details

Shaping a stronger Oxfam for people living in poverty.

About Oxfam Our Team

Oxfam is a global movement of people who won’t live with the injustice of poverty. Together we save and rebuild lives in disasters. We help people build better lives for themselves. We speak out on the big issues that keep people poor, like inequality, discrimination against women and climate change. And we won’t stop until every person on the planet can live without poverty.

Oxfam GB is a member of the international confederation Oxfam.

Our Team

The funding team leads and supports the country programme in new business development and existing donor contract management through planning, coordinating, securing and managing restricted income 

Job Purpose

This is an exciting role within the Funding Team of Oxfam in Ethiopia. The prime responsibilities of this position are to support funding and consequentially programme teams in ensuring compliant, timely and high-quality donor reporting and knowledge management.

The Donor Reporting Officer will play a critical role in implementing Oxfam’s country funding strategy by developing quality donor reports, ensuring knowledge management and learning and supporting new business development opportunities. The post has a fair amount of autonomy in terms of planning and time management but must actively engage with and be responsible for meeting Oxfam and donor requirements, thereby working closely with the wider organization. 

Our values and commitment to safeguarding key Responsibilities

Oxfam is committed to preventing any type of unwanted behaviour at work including sexual harassment, exploitation and abuse, lack of integrity and financial misconduct; and promoting the welfare of children, young people and adults. Oxfam expects all staff and volunteers to share this commitment through our code of conduct. We place a high priority on ensuring that only those who share and demonstrate our values are recruited to work for us. 

We are committed to ensuring diversity and gender equality within our organisation and encourage applicants from diverse backgrounds to apply.

Note: All offers of employment will be subject to satisfactory references and appropriate screening checks, which can include criminal records and terrorism finance checks.

Key Responsibilities

Technical

Donor Reporting and Contract Management

•  Supporting the program team to produce timely and high-quality donors reports by providing adequate guidance, improving report quality and ensuring narrative/financial reporting consistency; ensuring timely submission of high-quality donor reports in coordination with programme and finance staff. As needed, take responsibility for initial narrative report drafting.
• Liaise with relevant program and operational (e.g. Finance, Logistics) teams to ensure timely, efficient, and high-quality contract management.
• Ensure contract management tools and resources are streamlined and disseminated to relevant Oxfam staff in the national and field offices.
• Ensuring compliance of all donor contracts in line with donor and Oxfam policies and procedures;
• Providing advice to programme teams in Addis, field project sites, and to partners in complying fully with the terms and conditions of donor contracts.
• Monitoring programs implementation and analyzing consequences on contract management (NCE, amendment, exchange of letters).
• Supporting the Program Teams (Addis and field based) on day to day request related to donors and contract management.
• Preparing, updating and circulating monthly donor reporting schedules.
• Support grant opening, review, and closing meetings, including attendance at meetings when required.
• Travel to the field sites as needed to support program monitoring/contract management.
• Maintaining Oxfam Donor Contract Management System by creating contracts codes, ensuring proper allocations regarding program/projects as well as updating proposal/project status and income management.

Leadership

New Business Development

• Support development of Oxfam in Ethiopia’s concept notes and proposals, abiding by the guidelines set out by the donor and by Oxfam’s internal policies. This will involve developing proposal documents including narrative, budget, budget narrative, narrative, monitoring and evaluation documents, and other documents as necessary.
• Coordinate with staff from other Oxfam in Ethiopia functions (technical sectors, finance, field staff) to compile relevant information and documents to support proposal development.
• Facilitate Oxfam technical sectors to develop project plans, logical frameworks, and implementation timelines for current and future Oxfam projects

Management

Knowledge Management and Programme Learning

• Promote learning within a programme/country team and in external sectors as relevant, through the development of a range of products (programme tools, evaluations, trainings and training guides) and processes/systems for communicating and sharing.
• Build trainings and tools that match/combine with learning and clarify good/bad practice regarding donor reporting for easy use and replication in other contexts.
• Support programme staff and partners, helping them identify the best information and examples and building their capacity to create motivating, easily communicable learning materials.
• Work with all technical and support functions, being a focal point for advice and practical support regarding knowledge management and learning.
• Maintaining and updating information on Oxfam’s web-based donor contract management system (CRIMSON), O drive and hard files for the Funding Department – ensuring knowledge management

Other

• Required to adhere to Oxfam’s principles and values as well as the promotion of gender justice and women's rights
• Understanding of and commitment to adhere to equity, diversity, gender, child safety and staff health and wellbeing principles

Essential

• Minimum Bachelor’s degree in relevant field from a recognized university.
• Familiarity with major donor rules and regulations, through at least 5-7 years of institutional grants management experience in INGOs.
• Excellent analytical and problem-solving capacities – ability to identify issues with contractual implications, ensure consistent donor reporting and support teams in providing appropriate analyses of activities. 
• High adaptability – ability to work with large range of actors including institutional donors and partners and to develop understanding of various contexts.
• Advanced interpersonal skills and good pedagogy – ability to support staffs in ensuring compliance with donor requirements; carry out staff/partners training and to ensure high communication sharing/gathering on project implementation. 
• Proven excellent writing skills – experience/training in reports writing.  
• Good proficiency in Microsoft Office – significant experience with Word, Excel, PowerPoint, etc. 
• Accountable and transparent 
• Rigorous and attention to details 
• Committed to Oxfam values and aims 
• Autonomous and able to take initiative and manage own time 

Desirable

• Good knowledge/understanding of humanitarian and development programs.  
• Good knowledge of institutional donor environment and main donor guidelines (such as ECHO, EC, OFDA, GAC, UN agencies, Foundations, etc.)
• Creative in identifying adequate solutions to varied issues
• Tact and Diplomacy 

Other

• Flexibility to travel frequently in Ethiopia
• Flexibility to adapt the workload which is deadline driven 

Key Attributes

• Ability to demonstrate sensitivity to cultural differences and gender issues, as well as the commitment to equal opportunities
• Ability to demonstrate an openness and willingness to learn about the application of gender/gender mainstreaming, women’s rights, and diversity for all aspects of development work
• Commitment to undertake Oxfam’s safeguarding training and adherence of relevant policies to ensure all people who come into contact with Oxfam are as safe as possible

Organisational Values

• Accountability – Our purpose-driven, results-focused approach means we take responsibility for our actions and hold ourselves accountable. We believe that others should also be held accountable for their actions
• Empowerment – Our approach means that everyone involved with Oxfam, from our staff and supporters to people living in poverty, should feel they can make change happen
• Inclusiveness – We are open to everyone and embrace diversity. We believe everyone has a contribution to make, regardless of visible and invisible differences

Note to candidates: Shortlisted candidates will be assessed on our organisational values and attributes at the interview stage. The successful candidate(s) will be expected to adhere to our code of conduct. We encourage candidates to read and understand our code of conduct here.