Job Description

Job Purpose:

The Field Accountant will be responsible for assuring adherence to icipe financial policies, project policies and procedures, regulations, controls, and reporting systems at the field office. The Field Accountant will provide accounting and financial analysis support to the field office and will ensure submission of financial reports based on internal deadlines. This position will ensure compliance of all accounting and financial reporting functions and ensure project internal controls are established at the region and implemented in accordance with the centre’s policies and the terms of the project contract.  She/he will be a member of icipe Ethiopia office which is located at the International Livestock Research Institute (ILRI, Addis Ababa, Ethiopia).

Main Responsibilities:

• Verifies all supplier invoices for accuracy and matching to receipt of services and goods. Ensures that all payment vouchers have correct account & budget codes,
• Ensures the travel authorization is correct, approved and in compliance with icipe travel policy requirements
• Performs accurate and timely processing of invoices, advances and reimbursements
• Prepares operation budgets and cash forecast for field offices
• Prepares and submits monthly reconciliation reports for review
• Monitors, prepares and submits details of outstanding advances, commitment, and sub-grant reports as applicable
• Prepare payments to suppliers, staff advances and event participants at the regional office;
• Ensures all staff advance settlements are processed in a timely manner
• Maintains records of payments and ensures that documentation on all payments are complete, accurate, and in line with icipe policies
• Ensures timely deposit of cash receipts (e.g. float surrenders)
• Handles petty cash of the field office and maintains proper petty cash recording
• Prepares petty cash payment voucher and processes cash payment within approved cash limit of the project
• Prepares bank reconciliations and routinely monitors bank account balances to ensure for an adequate cash float level to meet needs
• Ensures all financial document are delivered to icipe Addis country office in a timely manner and maintain a copy all documents for documentation;
• Responds to audit queries and follows up on audit recommendations
• Analyzes and reconciles project inventory and assets on a regular basis

Job Requirement

Education:

• A Bachelor’s degree in Accounting, Finance or related field.
• Relevant professional certification
• Broad / specialized knowledge of methods, techniques and processes

Experience:

• Minimum of five years’ work experience in a position with similar responsibilities, preferably with an international organizations or Non-Governmental Organizations.

Skills:

• Advanced skill in computer (Microsoft Word, Excel and Accounting software)
• Good written and oral communication in English language
• Integrity and capacity to keep confidential information
• Ability to organize work and archives efficiently
• Ability to work under pressure
• Ability to work in a multi-cultural organization
• Knowledge of ABW-OCS is an added advantage

 Core Competencies:

• Ability to detect and report inconsistencies
• Accuracy and completeness with great attention to detail
• Ethical conduct in accordance with recognized professional and organizational codes of ethics
• Proactive, resourceful, solutions oriented and results oriented.

• Experience working effectively in multi-disciplinary and multi-institutional work environment

 Duty Station:   Southern Nations Nationalities and Peoples’ Region (SNNPR), Oromia, Amhara and

Tigray Regions, Ethiopia

 Position level:  HG 13

Minimum Base salary:

• Birr 19,112 per month (Negotiable depending salary history of the candidate)

How to Apply

Applicants should provide a cover letter, a detailed curriculum vitae including names and addresses (including telephone and email) of three referees and a letter providing a point by point response to the essential and desirable person specifications. The position titles, duty stations and reference numbers should be clearly indicated in the subject line of the cover letter. All applications to be submitted online on our recruitment portal: http://ilri.simplicant.com/ on or before 30 October 2019.

To find more about ICIPE, visit our Website at http://www.icipe.org