Job Description

Job Purpose:

The Finance Officer II will be responsible for the effective and efficient functioning of the country office financial system and support the finance team in ensuring the accounting systems, policies and procedures are in compliance with icipe’s established financial policies and donors’ rules and regulations, and legal requirements in support of the Centre’s high-quality programmes.  She/he will be a member of icipe Ethiopia office which is located at the International Livestock Research Institute (ILRI, Addis Ababa, Ethiopia).

Main Responsibilities:

 a) Cash & Bank

• Ensures the availability of enough cash at the bank and liaise with icipe HQ for transfer of operating cash to the icipe Ethiopia office
• Prepares weekly cash position report including forecasting project expenditure
• Processes payments by verifying documentation and ensures that payments have proper authorization and supporting documents
• Ensures transactions are processed within predetermined times and recorded accurately in the system
• Verifies cheque payments, handle cheque books and vouchers with due care and in safe places
• Reviews monthly charges from ILRI, assigns proper budget codes and ensures monthly financial reports are submitted to HQ on time with appropriate supporting documentation

b) Reporting and budget control

• Prepares periodic project and management reports and supports in the preparation of annual financial statements
• Prepares schedules in support of the project and management reports and in support of annual financial statement
• Reviews analyses of accounts for accuracy, and takes any corrective adjustments as required
• Reviews monthly charges from ILRI, assigns proper budget codes and ensures monthly financial reports are submitted to HQ on time with appropriate supporting documentation
•  Allocates joint costs across projects such as ICT, space and transport and printing

c) Receivables

• Pre-assesses, disburses and monitors subrecipient financial management processes in accordance with policy and strengthen capacity of partners in financial accounting transactions
• Approves processing of travel advance expenditure claims, regional office returns and imprest reimbursements to regions, ensuring sufficient supporting documents
• Reviews data input relating to receivables, ensuring the right analysis and account codes have been charged
• Coordinates follow-up of outstanding advances and reconciling items

d) Payables

• Approves processing of supplier invoices based on dully completed supporting documents,
• Reviews data input relating to payables, ensuring the right codes have been charged
• Reviews supplier accounts reconciliations

e) Assets

• Reviews data input relating to assets and ensures asset registers are maintained
• Prepares quarterly reports on asset additions, disposals and depreciation
• Reviews assets physical verification reports
• Reviews monthly reports from service units such as Transport, Guesthouse and Printing Unit

f) Staff

• Reviews terminal dues computations
• Reviews monthly payroll control accounts reconciliations and addresses all outstanding issues

• Reviews monthly data on pension and insurance premiums
• Review computations of monthly pension and premium contributions

 g) Compliance

• Plans for the project and centre’s audits in liaison with headquarters
• Coordinates and ensures auditors have all the required documents, which are accurate and availed in a timely manner;
• Responds to audit queries, including coordinating responses to audit management letter;
• Keeps abreast of donor policies, procedures, rules and regulations; compiles and updates applicable local policies and conducts trainings to field staff on donor and icipe financial policies and procedures

Job Requirement

Education:

• A Bachelor’s degree in Accounting and Finance
• Relevant Professional certification – CPA or CA or ACCA
• Broad / specialized knowledge of methods, techniques and processes

Experience:

• Minimum of six years’ work experience in a position with similar responsibilities, preferably with an international organizations or NGOs.

Skills:

• Advanced computer skill (Microsoft Word, Excel and Accounting software)
• Good written and oral communication in English language
• Integrity and capacity to keep confidential information
• Ability to organize work and archives efficiently
• Ability to work under pressure
• Ability to work in a multi-cultural organization
• Knowledge of ABW-OCS is an added advantage

Core Competencies:

• Excellent analytical skills with ability to detect and report inconsistencies
• Accuracy and completeness with attention to detail
• Proactive, resourceful, solutions oriented and result oriented
• Ability to work collaboratively with a multi discipline team

 Duty Station:   Addis Ababa, Ethiopia

Position level:  HG 14

Minimum Base salary:

• Birr 24,572 per month (Negotiable depending salary history of the candidate)

How to Apply

Applicants should provide a cover letter, a detailed curriculum vitae including names and addresses (including telephone and email) of three referees and a letter providing a point by point response to the essential and desirable person specifications. The position titles, duty stations and reference numbers should be clearly indicated in the subject line of the cover letter. All applications to be submitted online on our recruitment portal: http://ilri.simplicant.com/ on or before 30 October 2019.

To find more about ICIPE, visit our Website at http://www.icipe.org