The paymaster/General Cashier is responsible to:-

Collect in the presence of a witness all Front Office and F&B Cashiers’ remittance 

envelopes from the drop safe and to verify them against the daily witness sheet.

Count in presence of witness cash and cheques.

Verify credit cards vouchers against the Front Office Clerks, Cashiers-Front Office and Food & Beverage computerized remittance report details.

Understand the manual for this position, to maintain and update it as required.

Prepare bank deposits of all cheques and cash, and to ensure that all cash collections are deposited intact daily.

Update daily and maintain by month on-going transaction details by Credit Card Company.

Count and balance the own house bank and prepare the recapitulation daily

Prepare the General Cashier’s Daily Report by entering the day’s detailed cash collections and all other payments received for review and completion by Income Auditor.

Prepare such case and foreign exchange control reports as maybe required by local law.

Ensure that cash advances are made only if they have the proper approval as per the petty cash policy.

Assist when required in carrying out surprise cash counts.

Assist to follow-up on drafts being sent for clearing to the bank and liaise with the Chief Accountant for any outstanding drafts.

Carry out checks on collected bank notes for counterfeit notes.

Maintain and update the accurate House Fund Contracts.

Process all payroll and related information accurately and in a timely manner

Provide a summary of the costs required by various people in the Hotels Finance & Accounting Department to prepare daily and monthly reports.

Provide an effective payroll auditing system as a tool for the Hotel’s management to ensure accurate payroll processing.

Reconcile payroll processed and all the data received from the Human Resource and all departments to ensure accuracy and monitor control.

Provide Heads of Departments with the cost figures necessary for them to operate their individual profit centres profitably.

Understand the manual for this position, to maintain and update it as required.

Ensure that all “status change” notices are duly authorized before preparing them for data processing.

Ensure that attendance records are properly completed and approved by the Heads of Departments.

Verify regular and overtime hours on attendance sheets against those on time records.

Prepare the hotel’s payroll in timely and accurate manner as per the prescribed requirements.

Prepare and maintain detailed employee records for calculation of various local pension contribution & tax payments.

Reconcile monthly payroll costs and prepare the resulting journal entries for posting to the General Ledger.

Prepare the monthly reconciliation of the entire payroll and benefit related accounts of the local employees.

Ensure that all departing employees are accurately paid in accordance with statutory requirements and as per contractual agreement.

Prepare the staffing summaries for the FTE calculations.

Maintain files in support of all payroll input and any withholdings.                                                           

Handling other duties as per assigned by your supervisor.

Certificate or qualification in Finance and/or Accounting / · 2-4 years work experience as Paymaster or General Cashier in a hotel or similar large organisation or accounting firm desirable