Job Expired
Accountant
Project HOPE - The People-to-People Health Foundation Inc.
Finance
Accounting
------
5 years
Position
2019-11-05
to
2019-11-15
Other
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Job Description
Job Description
POSITION: Junior Accountant
REPORTS TO: Senior Accountant
DUTY STATION: Addis Ababa
MINIMUM HOURS OF WORK: 40 hours per week
DUTIES AND RESPONSIBILITIES
JOB SUMMARY:
The Junior Accountant (Jr. ACCT) is mainly responsible for all payment processing, voucher preparation and maintaining proper accounting files & records. S/he prepares check or wire transfer for all approved vouchers. Make field cash disbursement during workshop and trainings.
The Accountant works under direct supervision of Senior Accountant (Sr. ACCT). S/he will closely work with Finance, Grants, HR, Logistics, and Operation team of Project HOPE Ethiopia.
SPECIFIC RESPONSIBILITIES:
1) Accounting Files/Records Keeping (HC & SC)
- Maintain complete and up-to-date physical files and electronic files for accounting records ready for audit at all times.
- Follow up the regular scanning of accounting files and upload on project HOPE share file of Head office
- Put PAID stamp for all paid vouchers with reference number
- Monitor the movement and return of accounting files with employees
- Maintain TAX Files:(WTH, VAT and Income Tax)
- Maintain Vouchers: (Payment Voucher, & Journal Voucher)
- Maintain Bank File: (Bank account opening, closing letters, Bank Statement, Bank reconciliation, Bank Signatory list)
- Keep proper and safe documentation of accounting files, in a secured place with limited access from other staff not working directly in the Accounting team
- Keeping used and unused printed vouchers in a safe custody and control usage by maintaining a register
- Keep safe custody of the company’s check books, Fuel Cards/coupons etc. in lockable safe box.
- Contact bank to get incoming and outgoing letters, bank debit and credit advice, and check book. Etc.
2) Preparing Vouchers
First point of contact to receive finance documents – request for payments, bank deposit slips, settlement documents, etc.
- Prepare and issue “document hand over receipts” to staffs who bring their documents for settlement.
- Organize documents submitted to the finance department and get them ready for further processing.
- Make preliminary review of documents requesting payments and settlement for completeness, accuracy and compliance with sound Accounting Practices, Project HOPE’s policy, USAID Rules and Regulations, and Ethiopian Tax Laws.
- Prepare Payment Vouchers (PV) for all request. Submit for review by Senior Accountant/FO and approval by COP/CD or delegate.
3) Payment Processing
- Prepare check and wire transfer as per approved payment voucher
- Ensures payments are made to the right employee or vendor name in the invoice or their legal representatives.
- Call employees or vendors to collect check when it’s signed. Send Email notification to LIPs for all wire transfer made to their bank account. Handle queries for payment status.
- Retain copy of check/wire transfer letter with payment voucher.
- Get confirmation of payment from vendors (VAT Invoice, Physical receipt with invoice attachment, Credit sales Invoice with receipt, name and signature of individual who collect check, Bank transfer advice).
- Strictly follow up of withholding tax deduction as per the government tax proclamation.
- Responsible for preparing and issuing withholding tax to vendors at spot and documenting it with the payment.
- Handle and manage per diem payments in trainings and workshops as a Cashier
- Perform any other duties as assigned by the supervisor which are in line with the general concept of this position.
Job Requirements
· Bachelor’s Degree in Accounting or Finance related fields from recognized University
· A minimum of 5 years of related practical experience in the area of Accounting & Finance
· Experience as disbursement accountant & strong knowledge of local tax rules
· Proven Experience of using QuickBooks SW, Excel, data base, etc.
· Previous working experience with USAID Projects and NGO’s desired
· Fluent in English and Amharic languages
· Good personal organizational skills
· Ability to work within a multicultural setting.
· Willing to travel extensively within and outside the region.
How to Apply
Interested applicants can send their CV and cover letter through Ethiojobs on or before 15 November 2019 by 5:00 PM.
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