AIDS Healthcare Foundation is a global not-for-profit organization that provides cutting-edge medicine and healthcare to more than 1.3million patients in 43 countries and is headquartered at Los Angeles, California, USA.

Since 1987, AHF has cared for thousands of people living with HIV and AIDS worldwide. As we create and implement unparalleled programs in new communities globally, we expand delivery of healthcare and influence over strategies with the sole aim of saving more lives.

Job Summary

ART Data Clerk will contribute to AHF’s mission by generating accurate information and quality reports that will be utilized for planning and programmatic decision. The Data Clerk ensures that standard and current practices are in place to maintain accurate and verifiable data/information. S/He will make certain that the Medical Records System and other data systems are functional to support quality assurance, validity, accuracy and integrity of the program data. The employee will take part in report preparation, data monitoring & analysis, other AHF quality assurance & improvement activities, etc. to maintain AHF standards and government requirements.

Objective:

AHF –ET and SPHMMC has agreed to partner to maximize the effort of HIV prevention, treatment and care provided in different service units of the hospital. The ART Data Clerk will execute the following duties and responsibilities to meet the stated objective.

Essential Duties and Responsibilities:

• Takes responsibility to ensure that all AHF-Ethiopia program data are entered into the electronic data base (both ART clinic & ART pharmacy) and registered timely & accurately; Clean data base & registers regularly; Immediately report malfunctions to concerned units
• Ensure ART, pre-ART, HEI and other HMIS register are filled and updated timely and accurately
• Liaise with clinic’s unit staff in-charge to fix all inconsistencies/errors identified in the data
• Function as focal person for facility clinical data: Distribute all reporting format to respective units; collect reports from all required units; Archive report (both hard/printed  copies and electronic copies)  with their proper label at data room
• Ensure the confidentiality of all data and seek authorization from the supervisor(s)  whenever there is a need to access clients’ documents
• Ensure all data capturing formats and register are available all the time (HMIS forms, tally sheets, patient chart , intake forms, follow up cards, all sorts of registers; Regularly check stock and request reprinting/delivery timely
• Participate in data analysis and utilization; Prepare raw data and do analysis in a way that it can easily be used (bar charts, graphs…), provide feedback to service units when the need arises (low performance, missed data…)
• Complete performance monitoring chart timely; Prepare and fill the Cohort Chart. Monitor daily active clients at AHF-Yeka clinic
• Retrieve patient who missed their appointment /LTFU/Dropped from the data base every week and reconcile their status with the appointment calendar. Once confirmed, prepare  list of these  patient and deliver to ART nurse in charge or case manager to initiate tracing: Ensure their final status (after tracing) is recorded on the appropriate register (ART and Pre ART or AHF-Ethiopia  outcome register) and data base
• Conduct AHF benchmark assessment (quarterly) using standard tool & submit report timely
• Collect report from concerned units (including Pharmacy and Laboratory) and reconcile the report with the data base and registration book and submit reports timely
• Prepare AHF (weekly, monthly, quarterly) and, HMIS (monthly) reports and submit timely
• Facilitate the conduction of Data Quality Assessment (DQA) periodically to ensure the report register concordance and take appropriate measure.
• Facilitate the conduction of period clinical service quality program assessments (Eg Benchmarks, Client satisfaction survey, Time in Motion surveys, and so forth and ensure their upload to AHF Web timely.
• Document and report all incidents to the supervisor for appropriate action
• Provide monitoring and evaluation related activities to AHF-Ethiopia supported health facilities
• Collaborate with the Finance and Admin Manager to serve as the IT Focal Person to regularly monitor the facility Electronic/ Computer and IT related functions
• Execute other activities as given by the Medical director or Country Program Manager

• BSC or Diploma in Information Technology, Statistics, or Computer related fields
• Minimum of three years working experience in an international NGO working on HIV/AIDS programs
• Basic computer/software skills and abilities required; should have adequate           knowledge in use of applications  like MS Word, MS Excel, MS Access and Internet Explorer with some computer troubleshooting skills
• Experience working on HIV service related data
• English proficiency in writing and speaking
• Good communication skills in English and Amharic