INTERNAL/EXTERNAL

VACANCY ANNOUNCEMENT

As a registered charity, founded in 1979, Action Against Hunger operates in 45+ countries. The international network of Action Against Hunger is represented in France, United Kingdom, Spain, Canada, USA and India. Teams in the field combat hunger on 4 fronts: Nutrition and Health, Food Security and Livelihoods (FSL), Water, Sanitation and hygiene (WASH), and Mental Health and Care Practices (MHCP).

For our Operations Human Resource Department in Wollega, we are currently looking for the following professional:

Base Human Resource Administrator 

General Assignment:

Help manage the base’s human resources and manage the administrative aspect

1.     Duties and Responsibilities:
Follow up administratively the base’s human resources:

• Keep the database on staff  updated including leaves loans and HR statistics;
• Draft employment contracts and send to senior human resource administrator for validation and final approval;
• Prepare monthly Payroll/Adjust perdiem formula; 
• Prepare/Transmit the filled database monthly to the senior HR Administrator at the capital level;
• Insure to induct new employees of administrative issues and human resources; Participate in training new Action Against Hunger staffs about Action Against Hunger Procedures and history;
• Prepare employee Identity Cards and keep record in the staff list;
• Follow-up the staff’s leaves: annual leaves, sick leaves... And ensure to keep track record of written record and send monthly, yearly, quarterly report to HR Capital;
• Monitor salary advances, loans/bonus payments and keep track records on both the database and personnel file; 
• Set up a follow-up process for equipment on loan; monitor salary advances, loans, and Bonus payments etc.;
• Keep a staff list and list of end-of-contract dates for the base’s employees and submit to the Field Coordinator and HR Senior Human Resource Administrator;
• Sort all documents in the local employees’ individual files and check that all files are complete and updated;

2.     Manage local employees’ social insurance:

• Register new employees and their legal successors, keep a record in their respective personnel file;
• Review medical receipts/prescriptions submitted by employee and validate for finance for payment;
• Prepare reports on accidents at work and take the necessary measures in case of death or to end a contract; ensure contacts with local partners (insurance, social security, pension fund);
• Ensure contacts with local partners (clinics, hospitals, etc.) when see fit for the Bases;
• Participate in assessing Action Against Hunger social benefits and policy in guidance of the Country HR Manager;

3.     Assist the hiring process administratively:

• Keep record of the job opening requests with updated Job descriptions;
• Draft job vacancy announcement in consultation with the Field Coordinator and send for HR Capital for validation;

• Ensure to post vacancies at field sites and at base office;
• Organise the recruitment process in co-operation with the job-seeker : schedule appointments, tests, replies;
• Receive and keep track record of all applications received and ensure to communicate to candidates of the written and interview results;
• Participate in giving salary offer after validating salary levels;

4.     Facilitate the transfer of information and documents; Assignment:

• Receive/transfer telephone calls to the persons concerned, note them down in the register and take messages if necessary Arrange appointments;
• Translate administrative documents up on request;
• Look after incoming faxes and ordinary mail and transmit them to the persons concerned after having registered them; type, register and send faxes, mails and letters;
• Photocopy and scan documents; Sort and file documents; Register, copy, dispatch and archive incoming documents (letters faxes…).
• Perform any duties assigned by your immediate supervisor.

Educational Qualifications and Skills Required:

Qualification/Level of studies:  Degree in Human resources or administration, or related field from a recognized university/college with 5 years’ experience respectively.  Experience in NGO setting is advantageous.

Required skills: Professionalism – Good organizer – Sense of confidentiality – Computer skills – Good knowledge of English language both speaking and writing;