Plan International is an independent non-profit organization that advances children’s well-being and equality for girls. Working in building powerful partnerships for children for over 75 years and present in 70 countries, Plan International strives for a just world, tackling the root causes of the challenges facing girls and all vulnerable children while working together with children, young people, our supporters and partners. Plan International Ethiopia is looking for Grant Finance and Compliance Coordinator for Country Office who will be reporting to the Grant Finance and Compliance Manager.

Dimensions of the Role:

• Responsible for the overall management and provision of key support services within the area of finance and grants management for all grants throughout the country under his/her supervision.
• Ensuring effective management of the grants resources by overseeing effective budgeting, planning and budget utilization.
• Supporting the Program Leads to ensure that program resources as utilized for the intended purposes and to ensure that financial reports are accurate, reflecting the reality of transactions incurred at all times.

Accountabilities

Budgeting

• To ensure apportion cost and 30/70 included in the budget before FAD stage 3 signed
• Review the awarded grant budget share and recommend head of finance to approve the PO creation by the budget holder
• The position holder should Review the Program out line (PO) on SAP to ensure approved budget on the Excel sheet Vs up loaded on the system
• The position holder is accountable for the assigned grant to insert the awarded budget on SAP system
• The position holder is in charge of  linking the Funded program which is prepared by BDD  with Work Breakdown Structure-WBS  which is prepared by programme in SAP system
• Support programme team in annual  budget preparation to ensure the budget are accurate, reasonably and  incorporate all costs like apportion cost  

Reporting

• Responsible to produce monthly Budget Vs Expenditure report to internal management per donor agreed currency for the assigned grant.
• Prepare periodic donor report using the donor template as required for the assigned grant

Compliance and Monitoring

• Ensure for each assigned grant the share Cost recovery per WBS were charged periodically
• The position holder is responsible to monitor the budget utilization per each budget in the agreement and give the timely advice to the programme team about the budget status.
• Verify all assigned payment documents  are comply the donor, plan and government rules and procedure
• Conduct field monitoring from the finance perspective and develop the filed compliance visit report submit to the Grant and finance compliance manager and the respective programme team. Follow up the implementation of action pointes

Partner and PA

• In collaboration with the relevant staff, support the partner’s pre award assessment with plan predetermined criteria and guidelines for identifying partners and selecting project proposals to be funded.
• Identify the capacity building need and give technical and on job support to plan Finance Coordinators, Finance officers at PA and Sub grant finance staff.
• Under take regular Sub office and sub grant monitoring visit from financial perspective to review the financial records and ensure compliance
• The position holder will review the sub grant document which is under the assigned grant before the advance is liquidated.

Grant closure and Auditing

• Confirm the outstanding payment, outstanding Advance, partner advance, NR-(Not related to grant) per the assigned grant were cleared before the grant is closed.
• The position holder is responsible in facilitate donor audit for each assigned grant per donor requirement including the TOR preparation. In addition
• Support stator audit and Maintenance of Audit report 

Technical expertise, skills and knowledge

Essential

Educational Qualification and Experience

• BA degree in Accounting, Finance, and/or Business Administration.
• A minimum of 6 years of experience, out of which at least 2 years at supervisory level.

Knowledge:

• Basic knowledge of Finances role and grant management role.
• Knowledge of plans computerized system: SAP and others.
• Substantial understanding of grant management and reporting
• Knowledge of human resources management is desirable.

Skills Specific to the Post:

• Strong interpersonal and communication skills and the ability to work effectively with a wide range of constituencies in a diverse community.
• Integrated knowledge and understanding of grant accounting concepts, practices, systems, and procedures
• Computer literacy with advanced skills in Microsoft Office
• Demonstrated writing, presentation and report writing skills
• Fluency in written and spoken English language