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Administration and Finance Officer or Project Assist

Forum of federations

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Finance

Accounting and Finance

------

3 years

Position

2019-11-10

to

2019-11-16

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Job Description

Forum of Federations
Vacancy Announcement

Position: Administration & Finance Officer/ Project Assistant

Job Description
Under the guidance of ECES Country Representative Project Coordinator, Senior Finances & Administration Manager and Finances & Administration Manager, the Administration and Finances Officer will have the following specific responsibilities and will provide the following deliverables:
• Ensure that the Project’s Standard Operating Procedures are adequately implemented throughout the project’s life-span;
• Ensure that adequate financial controls are implemented to maintain propriety and proper accountability;
• Ensure the financial transactions are properly recorded, have adequate supporting documentation, filled, maintained and can be easily extracted for the purpose of preparing financial statements;
• Monitor expenditure through the use of a computer-based monitoring system;
• Check budget lines to ensure that all transactions are booked to the correct budget lines;
• Ensure the regular update of project financial books;
• Follow up on the budget balances;
• Contribute to the preparation of the activities’ projections;
• Contribute to the internal financial audit and expenditure verification control;
• Contribute to the preparation of external financial audits;
• Contribute to the preparation of administration and financial documents/reports;
• Contribute to the preparation of project staff’s contracts;
• Provide logistical support to the project and project activities;
• Implement all other working tasks deemed necessary by the ECES Country Representative Project Coordinator, Senior Finances & Administration Manager and Finances & Administration Manager.

Values
• Promotes the vision, mission and strategic goals of ECES;
• Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability;
• Demonstrates integrity by modeling ECES’ values and ethical standards.

- Duty Station: Addis Ababa, ETHIOPIA
- Duration: 36 Months
- Period: 1st October 2019 - 30th September 2022

How to Apply
• Please email your CV and Covering letter to hrforumfed@gmail.com
• Application Dead line: Nov. 16, 2019
Job Requirement
• Minimum Bachelor’s degree in management, economics, business administration, organizational management, accounting, finance or any related field.
• At least three (3) years of relevant work experience in a financial and administrative function;
• Previous experiences in administrative and finance position within not for profit organizations and/or international organizations;
• Experience in preparing financial reports/documents and audits;
• Experience in developing financial and management reports;
• Proven working knowledge of accountancy software/programs;
• Proficient knowledge of MS Office applications is a must;
• Good interpersonal skills and result orientation;
• Ability to work in a multi-tasking and multi-cultural environment;
• Ability to perform effectively under high pressure and hardship conditions.
• Excellent working level of English language, in both writing and speaking.
• Knowledge of Amharic and any other Ethiopian languages is considered as an asset.

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