MSF Holland is looking for: Technical Logistics Coordinator

·         Number of Position:  one

·         Place of work:      Addis Ababa

·         Terms of employment:  1 year  with a possibility of extension 

·         Remuneration and Benefits:

-          Starting gross salary/month: 54,379.00 ETB

-          Medical Coverage : as per organizational scale

-          Transportation allowance: 1,800 ETB

·         Date of  application: November 11 – November 21  2019

Main Purpose

 Defining and implementing the technical logistics strategies and support to the field, ensuring the pertinence and coherence of logistics programmes, adequacy of the means provided and the compliance to MSF standards and protocols in order to enable the development of the mission in perfect working conditions and optimise the impact of the medical projects

Accountabilities

       Participating actively in the definition and update of annual project planning and budgets and the Emergency Preparation Plan, defining strategies and providing advice to the RM/DepHoM in the translation of the identified technical logistics needs into objectives, priorities and resources needed for the mission.

•       Ensuring and monitoring the implementation of the technical logistics activities in the mission (construction and rehabilitation, transport, communications, vehicles and engines, equipment, installations and infrastructures, etc.) ensuring compliance to MSF standards, protocols and procedures. Provides reports on projects/mission evolution from the technical logistics perspective and proposes corrections and/or reorientation strategies when needed.

•       Ensuring the proper application of HR policies and associated processes (recruitment, training, briefing/debriefing, evaluation, potential, detection, staff development and internal communication) in order to ensure both the sizing and the amount of knowledge required for the activities he/she is accountable for.

•       Ensuring technical reference and support for all technical logistics issues in the mission and provides coaching to logistics staff.

•       Ensuring the installation and maintenance of functional office space(s) and lodging facilities in an adequate living condition as well as all the equipment required

•       Ensuring permanent communication means in the Mission i.e. between capital, projects, bases and HQ (including numbers frequencies) and ensures that all staff benefit from proper training on how to use all available communications equipment  and tools (e.g. satellite phones, HF/VHF radios, computers, etc.). Ensures the proper use and maintenance of IT (computers, software, backups, etc.).

•       Defining and monitoring the technical aspects of the risk reduction policy, transport, communication, protection, identification and preparation of the technical aspects of the mission's security policy and guidelines, evacuation and contingency plan, monitoring daily the security rules observation. Reporting to the HoM of any problem. For this purpose, creating an appropriate environment to facilitate exchange of information on security situation and being the security back up in the absence of the HoM

•       Representing MSF in meetings with Authorities and other NGOs for technical logistics related issues

MSF Section/Context Specific Accountabilities

Education

·         Essential degree/masters and specialization in Logistics, civil engineering, electrical engineering and desirable MSF Logistics training.

Experience

·         Essential, working experience of at least two years in relevant jobs and previous humanitarian experience in MSF or other NGOs in developing countries.

·         Desirable, previous experience in emergencies

·         Desirable, previously worked as MSF Logistics Coordinator (technical) or related job as Logistics Coordinator in other organizations. 

·         Overall 4-5 years of experience in technical logistics and management.

Languages                      

·         Essential: English language skills both in speaking and written at a professional working proficiency level.

·         Desirable: Amharic both in speaking and written at a professional working pro-ficiency level

Knowledge

·         Essential computer literacy (word, excel, power point, internet, hardware/software)

·         Desirable tendering and bids analysis.

·         Desirable vehicle GPS tracking and safety’s devices operating

·         Desirable experience on budget preparation and contributing in project proposal preparation.

·         Desirable knowledge in electricity and energy

Competences

 Strategic vision (L2) :  Has an overview and links current actions with organizational objectives

·         Contributes towards the global vision.

·         Relates the objectives of his/her project to MSF’s objectives.

·         Is able to distinguish between working activities that give value to MSF’s objectives and those that do not.

·         Sets and maintains an order of priorities in his/her work according to MSF’s strategic objectives.

 Leadership (L2) : uses actions and indirect influences to persuade

·         Gives solid and coherent arguments to support his/her points to the interlocutor, stressing the key information.

·         Uses different communication tools and means (internal and external resources) to get the message across.

·         Selects communication strategies to have a persuasive impact on the interlocutor.

·         Seeks backup from experts and third parties to strengthen his/her point of view.

·         Manages his/her emotions.

 People Management and Development (L3) : Works on the growth and development of team members

·         Offers each team member an equal opportunity to succeed.

·         Publicly acknowledges good performance and positively reinforces it.

·         Considers the personal development of each team member and proposes an individual development plan.

Service Orientation (L3) :  Anticipates clients’ needs

·         Anticipates the need to offer information about the services provided.

·         Offers services that deliver added value to clients.

·         Responds to clients’ needs even when the demand is not explicit.

·         Thinks about the effect of his/her actions on others.

·         Is proactive in ascertaining the future needs of clients and understanding their underlying needs.

 Teamwork and Cooperation (L4) : Builds team spirit within the organisation

·         Fosters and encourages collaboration between members of different teams, services and departments, even in difficult situations.  

·         Explains to others (in meetings, speeches, etc.) the importance of working in teams.

·         Acts by example.

 Accountability (L4):  The fact or condition of being accountable; responsibility.

An obligation or willingness to accept responsibility and or to account for one's actions. If you take responsibility for your own actions, you show accountability. Stepping up and admitting it when you break something shows accountability. You manage the technical logistic department and you are accountable for.

Technical Competencies:

 ·         Logistics Administration (L4)

·         Knowledge and understanding of MSF’s reporting system and the ability to evaluate the resulting data.

·         Knowledge and understanding of MSF’s logistics administration tools.

 ·         Security and Safety (L4)

·         Ability to take responsibility for security tasks delegated to logistics in country, e.g. movement control, contribution to the writing and updating of security plans, security briefings.

·         Ability to train staff in aspects of security and safety (context, risk evaluation, standard procedures, contingency plans, incident reporting and analysis).

·         Ability to define technical aspects related to security and safety in a mission, including the implementation of the required tools and procedures.

 ·         Finance (L2)

·         Understanding of the implications of MSF’s financial system on Logistics (e.g. authorization procedures, cost centers, account codes, BCR, balance specifications).

·         Ability to forecast logistical needs and translate them into budget requirements.

 ·         Fleet Management (L3)

·         Ability to produce reference documents and policies (e.g. vehicle replacement strategy) related to fleet management.

·         Ability to establish the appropriate technical procedures, tools and follow-up for fleet management.

·         Ability to evaluate the suitability of renting vehicles locally.

·         Ability to evaluate the suitability of regional outsourcing of maintenance services, local and regional purchase (vehicles and spare parts).

 ·         Construction & Water, Hygiene and Sanitation (L3)

·         Knowledge of MSF construction policy and related procedures.

·         Ability to define and give managerial and technical support to the different phases in a renovation or construction project (temporary, semi-permanent and permanent structures).

·         Ability to define the appropriate tools and measures for the launch of a construction procedure (e.g. call for tender, composition and sizing of team for day work).

·         Ability to organize site-planning, draft a work schedule for the construction activities, and provide follow-up of the budget.

·         Knowledge about the technical aspects of WHS components (essential requirements for health structures, waste management, water treatment etc.).

 ·         Electricity (L2)

·         Ability to produce reference documents and mission specific policies related to electricity with assistance of electricians.

·         Ability to provide technical recommendations on MSF standard electrification equipment and electric safety.

·         Ability to evaluate checklists and reports produced by the Mission Electrician or FSU Flying Electrician.

 ·         Telecommunications/ICT (L3)

·         Ability to produce reference documents and policies related to telecommunications.

·         Ability to define a telecommunications strategy for the Mission.

·         Knowledge about telecommunications equipment used by MSF (HF/VHF radio, satellite phones, tracking devices).

·         Ability to understand and implement the MSF ICT policy.

·         Knowledge of the standard hardware and software MSF uses.

·         Ability to use word processing and spreadsheet applications.

 ·         Biomedical Equipment (L3)

·         Ability to understand checklists and protocols used by the Flying or Mission Biomedical Technician and/or to initiate the necessary changes/improvements where required.

·         Understanding of the responsibility to ensure contingency of biomedical equipment, which meets the minimal standard of MSF (e.g. spare parts, maintenance schedule, contracts).

 ·         Management of Offices and Workplace Safety (L3)

·         Knowledge of safety hazards at the workplace and best practices.

·         Technical knowledge of the maintenance principles/tools for technical services related to MSF buildings and facilities.

 ·         Ability to organize the use of buildings according to the security needs (relocation/hibernation)