INTERNAL/EXTERNAL 

VACANCY ANNOUNCEMENT

As a registered charity, founded in 1979, Action Against Hunger operates in 45 + countries. The international network of Action Against Hunger is represented in Paris, London, Madrid, Montreal and New York. Teams in the field combat hunger on 4 fronts: nutrition, food security, health, water and sanitation.

For our Finance Department in Gambella, we are currently looking for the following professional:

Finance Officer

Work Base: Gambella

Availability: As Soon As Possible 

General Assignment: Manage the Compliance Review of Transaction Supporting Documentation and Management of the Financial Documentation Aspects of the field office

Duties and Responsibilities:

Objective 1:  Compliance Review of Transaction Supporting Documentation and Management of the Financial Documentation Aspects

 Receive all payment documents submitted for payment to perform the review process

 Check the completeness of supporting documents for ALL transactions as per the standard compliance checklist before payment is effected by the Field Accountant

 Ensure all supporting documents have the minimum required information and validation

 Contact concerned departments or staffs for missing financial document or information

 Pass the reviewed and complete payment documents to the Field Accountant for payment 

 Reach concerned departments/staffs in search for post-payment supporting documents

 Reconcile each proof of payment with transaction type and amount reported in the monthly accountancy

 Prepare the monthly Financial Documents Compliance Follow up tool on monthly basis before sending the financial documents to the head office

 Report to the Field Finance Manager in case of unmanaged missing documents or related issues

 Ensure final review of hardcopy financial documents is done at field level before sending to the head office.

 Check for translation of supporting documents. If not, perform translation

 Ensure supporting documents are archived in order and properly before sending to head office

 Ensure financial documents are delivered to capital office in respect of the deadline

 Facilitate the preparation of monthly accountancy bundle and sending 

 Make sure field level proper archiving is existing 

 Act responsibly for feedbacks in terms of financial supporting documentation from head office

Objective 2 : Supplementary Tasks

 Perform any additional task assigned by direct line manager, (N+1) in line with job description and plan of action

 Mandatory to report in case of hear or encounter of any case of immorality to the Field Coordinator, Country Director, Deputy Country Director-Support or Country Human Resource Manager

 Ensure good relations with financial partners (bank, tax office, other financial service providers, etc.)

 Provide out of base support upon request of coordination office

In the absence of Field Accountant

Objective 1: Manage the field office Cash and Bank Transactions

 Manage  the petty cash and bank transaction of the field office

 Effect payments in cash, by Cheque or through bank transfer letter in respect of the Cash Management Policy 

 Ensure Cash Hour is respected bearing in mind that flexibility is required for emergency situations approved by the management 

 Check the completeness and compliance of supporting documents before processing the payment

 Give feedback to responsible department/person upon presentation of incomplete supporting documents on timely fashion 

 Prepare Cash Payment Voucher/ Cheque Payment Voucher and ensure it is authorized by the authorized body before the payment

 Prepare Cheque payments and present to signatories for signature based on the level of signatories in the cash management policy

 Prepare Withholding tax receipt for suppliers in case of transactions above the minimum WHT exempted amount

 Make the Payment Vouchers signed by the payee

 Pay monthly salary of capital staffs through bank transfer

 Pay pension and tax to authorities within the same month of the transaction

 Pay Expatriate staffs Cost of Living and Perdiem on the first working day of the month

 Release advances requested upon validation and in respect to the advance policy

 Ensure the advance is recorded on the advance book and the recipient signed while collecting the advance

 Ensure all advances collected are settled before the end of the week either in cash or complete and appropriate transaction supporting documents

 Translate transaction supporting documents as needed

 Post transactions in cash books and bank books based on the source of transaction on daily basis

 Ensure standard descriptions are used while posting the transactions

 Charge transaction on the appropriate budget and budget line

 Ensure transactions are given appropriate analytical axis codes (account codes, project codes, third party)

 Perform bank reconciliation every month 

 Perform reconciliation of book balance against cash balance in safe box on daily basis

 Execute weekly cash count with line manager

 Ensure there is no outstanding advance at the end of the month

 Close the monthly accountancy latest at the last working day of the month

 Execute the monthly cash count at the last working day of the month

 Ensure high quality and timely accountancy of field office is produced 

 Archiving of supporting documents for all transactions of the month

 Perform cash withdrawal from bank for replenishment of safe/cash boxes  

Keep updated information on bank balance and provide information to the Senior Field Finance Officer for treasury forecast purpose and other staffs upon request

Educational/Professional Background: 

BA Degree in Accounting / Finance or related fields and minimum 3 years’ experience directly related to the position

Required skills: 

Good command of the English language, Accounting software ,Strong Analytical skills, Strong planning skill, Ability to forecast, Computer skill, Good oral and written Communication Skill, Decision making skill, Problem-solving skills, Ability to work to deadlines.