Job Description

This is an exciting opportunity on the front line of the British Embassy Corporate Services (CS) team.  Delivering excellence in customer service you will work closely with the Managers of the Estates, Maintenance and Technical, Transport, IT, Finance, HR and Protocol teams ensuring services are delivered to agreed times.  You will ensure there is timely and clear communication to the customer to ensure realistic expectations and no surprises.  Through developing good relationships across the Embassy you will be expected to manage difficult customers while maintaining high service standards.

The successful candidate will be a good team worker with a proven track record of Customer Service Management including the ability to communicate difficult messages and to manage customer expectations.

Roles and responsibilities:

The job holder will be expected to achieve improved customer satisfaction with corporate services though evidenced based statistics and clear communication.  In order to achieve this the job holder will;

• Ensure policies are compliant with central guidance and communicated clearly to customers (including briefing for new staff).
• Receive and log all service requests, pass to the relevant department, respond to the customer with expected delivery time, track progress and keep the customer informed of progress (including negotiation for access when necessary and information about delays or problems).  Seek feedback on the service provided.
• Collate and analyse evidence based statistics to inform continuous improvements to service delivery and to evidence consistent delivery of services to all stakeholders that are policy compliant.
• Complaints handling, investigate the cause and respond keeping the CS management team informed.  Analyse trends and suggest solutions to avoid repeat problems.
• Provide regular evidenced feedback to CS management team on team leader’s performance.  Provide regular evidenced feedback to team leaders on the perception of the performance of their team from the customer base.
• The job holder will also be the central inventory holder – responsible for designing a stock request form, updating inventories and doing regular checks to account for CS assets and stocks.

Job Requirement

Essential qualifications, skills and experience

• Degree in business or hotel management
• Ability to work with Outlook, Word, Excel
• Fluent English

Desirable qualifications, skills and experience

• Experience of Customer Service Management in a commercial environment essential, experience of logistics management
• Knowledge of Amharic is desirable

Required competencies

Seeing the Big Picture, Changing and Improving, Collaborating and Partnering, Managing a Quality Service

Grade: A2 (L)

Type of Position:  Fixed Term, with possibility of renewal

Working hours per week:  36

Duration of Post:   12 months

Region:  Africa

Country/Territory:  Ethiopia

Location (City):  Addis Ababa

Type of Post: British Embassy

Number of vacancies:  1

Starting monthly salary: ETB 17,292.41

Start Date: January 2019

How to Apply

• Please complete the application form in full as the information provided is used during screening.
• Please check your application carefully before you submit, as no changes can be made once submitted.
• The British Embassy will never request any payment or fees to apply for a position.
• Employees recruited locally by the British Embassy in Addis Ababa are subject to Terms and Conditions of Service according to local employment law in Ethiopia.
• All candidates must be legally able to work and reside in the country of the vacancy with the correct visa/work permit status or demonstrate eligibility to obtain the relevant permit. The responsibility lies on the successful candidate to;

Obtain the relevant permit

Pay the fees for the permit

Make arrangements to relocate

Meet the costs to relocation

• Employees who are not eligible to pay local income tax: e.g. certain third-country nationals and spouses/partners of UK diplomats will have their salaries abated by an equivalent amount.
• Information about the Foreign and Commonwealth Office Competency Framework can be found on this link:https://www.gov.uk/government/publications/civil-service-competency-framework Please note:  Job grade AA=A1, AO=A2, EO=B3, HEO=C4, SEO=C5
• Reference checking and security clearances will be conducted on successful candidates.
• Please log into your profile on the application system on a regular basis to review the status of your application

Qualified and interested applicants are encouraged to apply for the position through our recruitment portal by clicking on the below link (position name).

Events and Visits Officer B3 (L) (37/19 ADD) – Africa Uplift

Please be aware that you will only be able to apply to vacancies for Local Staff roles with the British Government through this official tal.net site (operated by Oleeo). Jobs may be advertised on third party websites, however our adverts will always link back to the official tal.net site. If you complete and send an application through any other site, we will not receive it.

Application deadline:  26 November 2019