INTERNAL/EXTERNAL

VACANCY ANNOUNCEMENT

As a registered charity, founded in 1979, Action Against Hunger operates in 45+ countries. The international network of Action Against Hunger is represented in France, United Kingdom, Spain, Canada, USA and India. Teams in the field combat hunger on 4 fronts: Nutrition and Health, Food Security and Livelihoods (FSL), Water, Sanitation and hygiene (WASH), and Mental Health and Care Practices (MHCP).

We are currently looking for the following professional:

Base Logistics Manager

General Assignment:

Manage the logistics at base level, bring technical support, and organize capacity building activities for logistics team.

Duties and Responsibilities:

1. Manage the operational logistics at base level

• Define and follow the logistics organization of the base: chain of supplies, management of all equipment, management of fleet, Communication, rehabilitation, etc.  
• Define and plan the logistic needs: work out the financial plan, check the purchasing forecasts for the base, plan and manage the logistics budget lines, check and analyze the expenses;
• Implement and standardize logistic procedures as defined in the Kit log latest version;
• Recommend for definition of additional logistic procedures if necessary;
• Liaise with Country office and other departments concerning logistic aspects.
• Bring technical support in all aspects related to logistics

2. Implement and ensure performance of Supply chain

• Ensuring conformity with ACTION AGANIST HUNGER procedures at each stage of the supply chain
• Performance in respect of costs, quality and timeliness in the supply chain (purchasing, transport, stock).
• Advice, information and alerts on the processing of requests to the requesters
• Contributing to the Project Procurement Plan (PPP) and Supply Plan (SP) at the launch of new projects
• Receiving and approving the Procurement Requests and updating the Procurement Follow-Up
• Putting in place and arranging for purchases in a timely manner and in accordance with the ACTION AGANIST HUNGER procedures applying to each purchase (Supply, Services, Work, Property)
• Controlling deliveries to sub bases and programs
• Control stock management (storage conditions, reporting, expiry dates) and stock movements
• Collecting data on the market and local suppliers

3. Implement and Ensure the performance of facilities Management

• safety of the working and living environment
• provision and maintenance of logistical equipment
• security of logistical equipment, training and assistance to users
• provision of water and energy supplies for the functioning of the base and the living environment
• Undertaking or supervising the installation, maintenance and repair of logistical equipment
• Maintaining the equipment list at the base
• Assessing the needs for logistical equipment and ensuring proportional allocation
• Supervision of the energy sources and vehicle fleet management          maintenance, planning, monitoring costs, administrative aspects (insurance, documentation)

4. Contribute to Security Management

• working with the Field Coordinator on the definition of a local security plan
• putting in place security guidelines for the base and ensuring they are properly applied 
• Maintenance of an effective network, with local input, on contextual and security matters, collection  and analysis of information to inform the risk and context analysis undertaken by the Field Coordinator
• Writing of the local security plan and transmitting to Field Coordinator for validation
• Security briefing and training of ACTION AGANIST HUNGER teams
• Monitoring the application of security procedures, issuing reminders and alerting the Field Coordinator as and when necessary

5. Human Resources management and capacity building:

• day-to-day management of his/her team (guidance, follow-up, motivation)
• evaluating the performance and developing the skills of his/her team members
• Defining the Human Resources needs in his/her area of activity and producing the organizational chart of his/her team
• Taking part in the recruitment of his/her teams
• Organizing and leading team meetings
• Working out and monitoring individual action plans for team members
• Managing planning operations, task sharing and coordination of work
• Managing difficulties in the team

6. Represent ACTION AGAINST HUNGER when liaising with partners:

• Represent ACTION AGAINST HUNGER when dealing with partners and official authorities;

• Participate to the logistics cluster

Qualification and experience,

B.A. degree in Supply Chain Management/Business Administration or equivalent field of studies and at least 5 years’ work experience on the similar position.

Required skills:

Experience in humanitarian work indispensable – Experience in management, in following through a program, in evaluating security – Good organizer – Rigor – Good analytical capacity – Team spirit – Good communication and relations with people.