General Overview of the job

The junior accountant is responsible for the management of financial transactions, keeping the books of accounts, & control of budgets. In addition the role of this position holder is entry of data into Peachtree, as well as generates reports; maintains financial filing system.

Other responsibilities revolve around making payments, including preparing petty cash and check payment vouchers whilst ensuring the necessary authorization is received.

Detail duties and responsibilities:

Routine Financial tasks

• Planning the periodic accounting work and record keeping tasks of the company;
• Maintaining records of all financial transactions in accordance to GAAP; 
• Implementing the  financial recording and reporting ;
• Maintaining registers and records of all fixed assets;
• Verifying of disbursements for conformity to policies and rules;
• Authenticating of supporting documents for payments;
• Effecting of legal payments and government obligations like VAT, Withholding, Personal income tax etc..;
• Following up of the timely collection of receivables and reporting to immediate supervisor on default periodically ;  
• Accumulating all costs of operation at all costs centers and  determine cost of projects and operation;
• Reconciling of accounts with creditors and debtors;
• Maintaining effective internal control system for cash and cash equivalent assets;
• Preparing of salary and related payments  when required;
• Coordinating and monitoring periodic physical inventory activities; 
• Analyzing the actual costs of project implementation deviations from the budgeted cost of implementation ;
• Process payroll deposit into account :

Cashier related tasks

• Handling Petty cash /Maintain and replenish;
• Update and maintain all relevant cash books, ledgers etc. on a daily basis
• Deals with all issues surrounding petty cash payments and reimbursements.
• Provide weekly summary for all petty cash expenditures including coding transactions as per program budget;
• Prepare check payment vouchers;
• Prepare checks and get them signed and distributed;
• Handle bank transfers;
• Ensure petty cash is replenished regularly;
• Ensure all the necessary documentation surrounding payments is collected, checked and attached to payment vouchers;
• Collect bank advices for necessary action and documentation and deal with any other financial transactions outside of the office;
• Collect payment for sales when required;
• Deposits daily cash and check collected for sales of products;
• Collect bank statements and forward to the Accountant;
• Prepare petty cash payment vouchers;
• Effect and electronically record petty cash payments;
• Reconcile petty cash book for review by supervisor in the middle and end of each month resolving any discrepancies;
• Record office expenditure;

Reporting and auditing

• Support in preparing periodic financial reports;
• Support in getting financial reports audited by an independent auditor;
• Support preparation of monthly expenditure report;

Filling

• Maintain financial documentation for all payments (petty cash, check payments, payroll etc.)
• File all supporting documentation related to payments in a timely and standardized manner
• Maintains filing of all financial documents, including source documents, check requests, receipt memos, contracts  and reports ;

Other

• Operates the cash receipts machine does not receive payment without issues appropriate VAT receipt
• Performs all tasks assigned by immediate supervisor;

Competencies and Skills

• Fluency in written and oral English and Amharic is essential;
• Ability to multi-task
• Hands-on  and well-grounded financial accounting knowledge
• Computer (MS Office: Word, Excel, Peachtree) is mandatory
• Proactive and self-starter
• Strong communications & interpersonal skills
• Excellent scheduling and time management
• Adaptability

Education and Experience:

• University Bachelor in accounting. At least 2 years related work experience or Diploma in accounting and 4 years related experience.