Human Resources Assistant

Background:

John Snow, Inc. (JSI) is a public health management firm, headquartered in the United States, dedicated to improving the health of individuals and communities throughout the world. JSI has been implementing public health work in Ethiopia for over 25 years.

JSI is implementing the five-year Digital Health Activity in Ethiopia, which is funded by the United States Agency for International Development (USAID). The purpose of this Activity is to support the Government of Ethiopia (GOE) to improve the quality of health services and create a sustainable health care system through the use of data for decision making, as well as to provide similar services to other countries in Africa or to respond to a crisis in Ethiopia (as needed). The primary objectives of the Activity are to 1) support information technology systems and data repository at all levels; 2) build a culture of data use; and 3) improve capacity and governance of MOH health information systems management.

The HR Assistant is responsible for the day-to-day management of all administrative HR activities, including personnel file management, recruitment support, HR compliance, employee onboarding/off-boarding, and payroll support. The HR Assistant will work closely with the HR Manager and members of the Finance team to ensure all HR matters are carried out in compliance with JSI and USAID policies and regulations, and in compliance with Ethiopian labor law. 

Responsibilities:

• Create and maintain employee personnel files, ensuring all documentation is complete, up-to-date, and in compliance with JSI policies, labor law, and USAID regulations. 
• Support recruitment efforts for the Activity, including posting/advertising of all job descriptions, shortlisting qualified candidates, scheduling interviews, conducting reference checks, collecting required documentation from candidates, etc.
• Prepare drafts of new employee offer letters/contracts for review/signature by the HR Manager and project leadership.
• Maintain up-to-date staffing trackers to monitor all employees and track personnel data in a centralized location.
• Serve as the primary point of contact for staff on JSI’s electronic timesheet system, and liaise with the home office support team, as needed.
• Work with all new staff to ensure all required documentation is submitted on time and saved in their personnel file.
• Work with the HR Manager to ensure all staff receives orientation/training on all HR policies for the Activity and JSI.
• Prepare new hire orientation packages, schedule staff orientation sessions, and coordinate with the HR Manager to develop/deliver orientation/training sessions on HR policies and procedures.
• Prepare JSI staff monthly payroll information, in coordination with the Finance team.
• Promote and enforce JSI’s culture and values, particularly around fraud/ethics and ensure all staff have completed the fraud/ethics training on an annual basis.
• Support the enrollment of staff in JSI insurance policies (health, life, etc.) and support the enrollment of staff in Ethiopia’s pension scheme.
• Monitor the status of contract end-dates and work with the HR Manager to ensure all contract renewals are processed in a timely manner.
• Ensures that staffs bring all the necessary documents timely.
• Responsible for implementing JSI's Accountability Framework and Code of Conduct, and adhering to JSI's policies on fraud management.
• Perform any other tasks as assigned by the Supervisor.

Supervisor (Name and Title):

• HR Manager

Job Requirements

Qualifications:

• Bachelor’s Degree (equivalent) in Business Administration, Human Resources or related field;
• Minimum of two years of experience in a human resources role;
• Experience working with international donor organizations and experience with USAID preferred;
• Familiarity with Ethiopia labor law;
• Excellent diplomatic, interpersonal and communication (written and verbal) skills;
• Through understanding of and ability to analyze human resources functions;
• Expert computer skills in Microsoft Office including Word, Excel, PowerPoint and Outlook;
• Must be fluent in Amharic and English (written and spoken);
• Ability to handle confidential information with care;
• Ability to travel up to 20% time to regions throughout Ethiopia.

How to Apply

Interested and qualified applicants should submit their resume and a cover letter to  DHoperationsjobs@jsi.com no later than December 19, 2019. You must include the name of the position you are applying for in the subject line of the email. If this is not included, your application will not be considered. Any applications received after the closing date will not be considered. If you are an internal candidate to JSI (you currently work for JSI or recently left JSI) you should use this email address to apply (not the address listed on EthioJobs).