The Project Management Specialist supports the day-to-day management of the GHSC-PSM program. S/he assists the Country Director to ensure that the GHSC-PSM-Ethiopia presents a coordinated and united representation to key stakeholders, such as USAID, various Government and other organizations. S/he will work closely with the GHSC-PSM technical management team members to ensure timely preparation of work plans and budgets required by USAID and the submission of reports, internal and external, as well as timely completion of action items originating from management meetings. The Project Management Specialist should comply with GSHC-PSM Ethiopia regulatory requirements and Chemonics’ policies and procedures. Please see the criteria below for details:

Global Health Supply Chain – Procurement and Supply Management Ethiopia

Background

The purpose of the Global Health Supply Chain– Procurement and Supply Management (GHSC-PSM) Program is to ensure uninterrupted supplies of health commodities in support of United States Government (USG)-funded public health initiatives around the world. The project provides direct procurement and supply chain management support to the President’s Emergency Plan for AIDS Relief (PEPFAR), and Population and Reproductive Health. In supporting USG-funded global health activities, GHSC-PSM will develop and manage a wide array of services for health commodity procurement and related systems strengthening technical assistance encompassing different elements of a comprehensive supply chain.

At the country level, GHSC-PSM supports country strategies and priorities that fall under the following three project objectives:

• Global Commodity Procurement and Logistics
• Systems Strengthening Technical Assistance
• Global Collaboration to Improve Long-Term Availability of Health Commodities

Purpose

The Project Management Specialist supports the day-to-day management of the GHSC-PSM program. S/he assists the Country Director to ensure that the GHSC-PSM-Ethiopia presents a coordinated and united representation to key stakeholders, such as USAID, various Government and other organizations. S/he will work closely with the GHSC-PSM technical management team members to ensure timely preparation of work plans and budgets required by USAID and the submission of reports, internal and external, as well as timely completion of action items originating from management meetings. The Project Management Specialist should comply with GSHC-PSM Ethiopia regulatory requirements and Chemonics’ policies and procedures.

Principal Duties and Responsibilities

As Project Management Specialist for the GHSC-PSM Ethiopia Program, the employee is responsible for the following principle duties and responsibilities: 

• Provide support to the Country Director (CD) in overall project management functions. Schedule and attend project management team meeting and other ad-hoc meetings as required. Produce and distribute minutes as assigned.
• Work closely with GHSC-PSM senior management and technical teams during annual work planning and budgeting processes, provide administrative and technical support.
• Develop and manage action item trackers and follow-up action items through their completion with the person/s assigned.
• Assist the CD in managing email, organizing project information, resources, and staff to respond to time sensitive requests from funding agencies.
• Serve as point person to manage requests to the CD, ensure that information is gathered, and draft responses in a timely manner.
• Manage and ensure that all requests for technical, contractual, financial and operational assistance are being attended to and are executed in a timely and efficient manner.
• Serve as liaison between GHSC-PSM Country Director, internal technical teams, outside agencies, and the general public.
• Communicate with GHSC-PSM Country Team to ensure information flow and effective project support and follow-up.
• Information Management - develop and manage filing system, record and file meeting discussions, manage action item trackers, manage approval processing for the CD.
• When assigned, disseminate programmatic and administrative information to internal and external audience on behalf of the CD.
• Coordinate with all relevant teams within GHSC-PSM to manage and ensure documentation and file retention of all electronic and hard copy materials relevant   to the project's technical and administrative operations, including MOUs, technical reports, monthly reports and the like.
• Reporting Management - transcribe, format, edit, collect, and compile information, coordinate presentations and reports; manage reporting schedule.
• Correspondence Management - draft letters and documents; develop and manage correspondence filing and retrieval system for the CD; manage correspondence   tracker.
• Calendar and Travel Management - schedule meetings, travel, and transportation; ensure efficient utilization of project resources through coordination of travels for the CD.
• Office Supplies and Equipment Management - monitor and maintain supplies and equipment for the CD's office.
• Liaise with operations, finance and HR teams in regard to all project needs for financial, administrative, procurement, and personnel issues as needed by the CD.
• Check and verify travel requests, payment requests, financial documents, purchase requests and other documents and submit for approval by the CD.
• Support the CD in managing the staff performance review process.
• Undertake other relevant activities as appropriate.

Level of Effort and Location

•  This long-term position will be based in Addis Ababa, Ethiopia, with intermittent travel throughout the program’s target regions as needed.

Supervision

• The Project Management Specialist will report to the GHSC-PSM Country Director or his/her designee

Qualifications:

• Bachelor's degree in public health, social science, communications, business administration, or related field required. Master’s degree in related field preferred.
• Minimum 5 years of experience
• Excellent organizational skills demonstrated competence to assess priorities and manage a variety of activities in a time-sensitive environment and meet competing deadlines with attention to detail and quality of work.
• Excellent computer skills in Microsoft Office applications, Word, Excel, PowerPoint, Visio, and Outlook
• Excellent ability to communicate clearly and concisely in written and spoken English; English language proficiency required.
• Demonstrated ability to successfully participate on teams that respond to and meet the challenges of working together in a fast-paced work setting with technical staff.
• Excellent interpersonal skills and demonstrated ability to interact professionally with culturally and linguistically diverse staff, clients and consultants.
• Must be willing to travel to the regions as required.
• Previous USAID experience strongly preferred

To apply, please reply to this e-mail  PSMEthiopiaRecruit@ghsc-psm.org Please specify the position title as the subject line in your application and submit no later than December 20, 2019. No telephone inquiries, please. Finalists will be contacted.

Chemonics is an equal opportunity employer and does not discriminate in its selection and employment practices on the basis of race, color, religion, sex, national origin, political affiliation, sexual orientation, gender identity, marital status, disability, genetic information, age, membership in an employee organization, or other non-merit factors.