Job Description

The Pharo Foundation is a private foundation committed to the development of Africa.  Our vision is an economically self-reliant Africa. Our mission is to facilitate economic independence of the African people through the promotion of sustainable livelihoods and job creation in Africa.  We value sharing, passion, respect, humility and collaboration.

The Finance and Administration assistant, Benishangul-Gumuz Regional State (BGRS) Program office, position is a Program Support function role within the Foundation that will be entrusted with the responsibility of supporting the program to enhancing internal control procedures for efficiency and effectiveness in resource management. The position will be based in Assosa with regular travel within the BGRS . The Finance and Administration assistant will report directly to finance and Administration Coordinator.

Purpose of the position:

To maintain strong financial and administrative processes within the BGRS program office through effective implementation of policies, systems and robust internal controls, the individual will maintain accurate and transparent record keeping. There will also be an administrative and HR element to the role which will require to assist the Finance and admin coordinator to overseeing of all general office management of day to day operations, and procurement and logistics functions.

Major duties:-

Finance and Accounting:

• Work closely with Finance and administration coordinator and other staff to ensure a smooth operation and compliance with the organisation’s finance standards and deadlines
• Handle & control petty cash float of the Program office.
• Assist the Process and ensure accurate and timely maintenance of all accounting records (General Ledger, Purchase Ledger, Petty Cash records etc.)
• Prepare the paperwork for all financial transactions and submit for approval and payment
• Enter finance data to accounting system
• Assist the preparation of weekly / monthly reconciliations accurately and in a timely manner.
• Ensure that paper filing records for all accounting transactions and banking information are fully and properly documented, well-structured and electronic copies are saved appropriately
• Assist with the financial year-end processes.
• Maintain and regularly update the fixed assets register.
• Facilitate annual inventory taking
• Ensure compliance with finance regulations, policy and procedures.
• The finance and administration coordinator may be required to discharge other duties which are not specifically indicated above but fall under his/her scope of duties and responsibilities. 

Administration: 

• Handle the procurement process with direction from Finance and admin Coordinator
• Organise and coordinate the efficient provision of office services, transport, maintenance and other general services to the Program Office.
• Control vehicle management such as log sheets, fuel usage, insurance, pertinent reports and related tasks
• Be responsible for making sure that all relevant staff information is recorded and kept up to date in both electronic form and in hard format within their personnel files
• Create and maintain a filing structure for all contractual documents that is transparent and easily accessible
• Willing to take on other duties as requested by Finance and administration Coordinator.

Qualifications:  Education/Knowledge/Technical Skills and Experience

• BA Degree in Accounting, 3-4 years or more related experience.
• Experience in a Finance and admin Department within non-profit environment.
• Medium level of IT literacy, specifically with regards to Excel and accounting software. (Xero, Quickbooks, Sage).
• Medium English skills, communication and interpersonal skills.
• managing workload and getting things done with minimal supervision.
• Positive, motivated, high ethical standards and willingness to learn.
• Ability to work in a fast paced environment