Finance/Administrative Assistant, PRETE

About Us

Are you passionate about driving programs focused on foreign assistance? Do you want to be part of an organization that offers meaningful assignments and opportunities to expand your skills and expertise? At Dexis, you will experience a corporate culture of inclusiveness, fairness, and trust. You will be given the means and mentorship needed to succeed, and your creativity will be rewarded.

About the Position

If this sounds like you, Dexis is seeking a Finance/Administrative Assistant to provide administrative and financial support and expertise to the Promoting Religious and Ethnic Tolerance in Ethiopia (PRETE) Program. The work for this position will be based in Addis Ababa, Ethiopia, with a start date expected in October 2019.

Responsibilities

As the Finance/Administrative Assistant, you will support the Team Lead for PRETE on various administrative services through the following duties:

• Ensure the project’s financial processes and transactions meet Dexis policies and project needs
• Oversee financial management and accounting, including preparing monthly financial projections, project expenditures, and bank reconciliations
• Review and process expense reports and wire transfer requests.
• Perform financial analyses and timely financial reporting
• Maintain appropriate documentation for all purchased assets
• Ensure timely salary disbursement to all project employees
• Perform financial tracking of disbursements to vendors & consultants
• Arrange and make payments for all flights, airport pick up, local transportation, and meeting and conference room space
• Arrange all telecommunication needs (air-time, cellphones, SIM cards) and IT requirements (laptop connectivity, etc.)
• Organize all arrangements and logistical requirements for meetings and conferences
• Create meeting agendas and distribute to attendees
• Actively take meeting minutes and consolidate notes to distribute to attendees
• Coordinate the routing of documents and memos through the approval chain and follow up on pending approval requests
• Maintain all office files in accordance with USAID's policies and procedures
• Receive, answer, and route communications
• Conduct research for varying levels of reports and special assignments
• Prepare requisitions and purchase orders for office supplies and/or services
• Serve as division contact for the human resources office
• Perform other duties as assigned.

Qualifications

Requirements:

• A BA or equivalent university degree in finance, management, international relations, or a related degree preferred;
• At least 3 years of experience working in a donor-funded or international development program;
• Experience with a USG contractor or NGO is strongly preferred;
• A minimum of one year of experience in financial management is strongly preferred;
• Ability to prioritize and manage workload in a fast-paced work environment;
• Demonstrated leadership, versatility, and integrity;
• Fluency in written and spoken English and Amharic;
• Strong communication skills and ability to do basic research;
• Ability to liaise with vendors, official contacts, and program partners;
• Demonstrated knowledge and experience with financial accounting software (QuickBooks, etc.), as well as MS Word, Excel and other basic computer applications;
• Experience in contract administration; budgets; Human Resources; security processes; and space and logistics;
• Ability to learn quickly, with minimal guidance.

Are you looking for a company that offers meaningful program assignments and opportunities to develop professional skills and expertise? At Dexis, staff are empowered to be part of the decision-making process and collaborate with colleagues and management across the company to satisfy our clients.  We create transparency in our operations with our clients and employees; and we offer our people opportunities to grow and challenge themselves in meaningful ways. Dexis follows a "find a way or make a way" business directive, and we’re paving the way for innovative management solutions in the global development and security assistance arenas worldwide. As a Dexis employee you will be challenged, empowered, and mentored.  That’s how Dexis goes "all in.” How will you? 

If you are passionate about this opportunity, submit your application by clicking the apply for this job online button.

Only those applicants who meet the above criteria will be contacted for interview.

Dexis is an equal opportunity employer offering employment without regard to race, color, religion, sex, sexual orientation, age, national origin, citizenship, physical or mental handicap, or status as a disabled or Vietnam Era veteran of the US Armed Forces.