These positions are temporary for only 5 months.

Start date :-beginning January 2020

Job overview

 The Admin Assistant positions require a person who is a multi-tasker with excellent communication skills and an upbeat attitude. Candidates should be able to assist respective Department Supervisors and the community by handling office tasks, providing polite and professional assistance via phone, and e-mail, and generally being a helpful and positive presence in the workplace.

Candidate should be professional, polite, and attentive while also being accurate. They should always be prepared and responsive, willing to meet each challenge directly. Candidate must be comfortable with computers, general office tasks, and excel at both verbal and written communication.

FUNCTIONS AND RESPONSIBILITIES (HR Department, Finance Department and Office of Learning)

Admin Assistant duties

•  To provide support within department.
• Greet, welcome and provide assistance to stakeholders on business office matters.
• Carryout responsibility in a friendly, problem-solving and professional manner.     
• Correspond through emails, telephone or in person as needed.
• Manage the department supervisor’s daily schedule including appointments/meetings with staff, parents, suppliers, contractors, etc.
• Keep the Office in a welcoming, neat and organized manner.              
• Provide administrative/secretarial support by answering, composing, typing, word processing and/or formatting correspondence.
• Managing an effective filing system. 
• Receives, register and dispatch document/letters, and files copies manually and electronically according to the school’s procedures.
• Any other tasks assigned by Supervisor

Office Aide

• Scan and upload documents.
• File documents and labeling folders.
• Retrieve documents from Archive
• Maintain data tracking sheet
• Follow up payments
• Deliver checks and documents within Premises
• Organize and administrate office supply storage
• Answer telephone calls and receive message when it is needed
• Assist the cashier office when it is need
• Perform other duties as required by the supervisor

MINIMUM QUALIFICATION KNOWLEDGE, EXPERIENCE, ABILITIES AND SKILLS REQUIRED

•  BA degree in related field
• 3+ years’ experience as an administrative or executive assistant in an office environment
• Strong attention to detail and ability to develop and understand the processes and systems
• Fluency with technology, including experience with basic software, and ability to learn new systems and software is required
• Excellent oral and written communication skills in English and Amharic
• Ability to interact in a professional, friendly and sensitive manner with people from different cultures and language backgrounds
• Ability to independently problem-solve and make decisions based on school policies and guidelines
• Excellent time management skills, organization and the ability to multitask
• Willing to put in extra hours depending on job demands
• Willing to help, to learn and try new things
• Can handle sensitive information with the highest degree of integrity and confidentiality