The contract will be until 15th of August 2020.

Job Purpose : 

·               To provide start up support at the project area levels and to provide cover if there is a gap in such positions at project implementation areas.

To provide Logistics, Admin and Financial support activities to Concern Worldwide’s Country and Field Offices during project implementation and to ensure compliance with HR/admin/finance, transport and logistics policies and procedures and that Concern Worldwide and donor requirements are met in all Country and Filed Offices.

Main Duties and Responsibilities : 

Finance:

1.       Support to complete financial requirements for action plans

2.       Undertake checks in project locations surprise cash count and random checks on purchase process.

3.       Support to ensure the necessary accounting, documentation and reporting procedures required for the purchase of items are complied with purchases/procurement procedure.

4.       Assist in gap filling the project Logistics, Admin and Finance at field level

 Transport & Logistics:

·       Support in understanding and adherence to Concern policies and procedures relating to transport, procurement and warehousing by project staff.

·       Follow up with the Head Office transport team to ensure that rented vehicle payments are settled in a timely manner with the appropriate project code

·       Ensure the system of tracking and monitoring the use of vehicles on the project in order to ensure they are effectively used for their intended purpose and suggest on Areas of improvement

·       Support the Head Office logistics team to ensure that procurement for the project areas take place timely and effectively

·       Support in the supply chain to ensure purchased program supplies are dispatched to the intended project areas in a timely manner

·       Support in compliance with organizational transport rules and procedures.

·       Ensure health and safety standards are respected in each field office’s warehouse 

·       Make sure all assets in the project areas are recorded and labelled as per Concern Ethiopia and Donors asset management guideline.

·       Conduct regular field visits and provide the necessary technical support to the local support team, producing a report highlighting any issues or concerns that may need management’s attention

·       Liaise with the HO transport/logistics team on a regular basis and participate in any required training/capacity building

 HR/ADMIN

·       Support in managing and addressing all staff personal issues ensuring compliance with  Concern HR Manual guidelines

·       Support in monitoring and follow-up on the performance (PDR) of all staff working in the Sub-office.

·       Support in ensuring that project area level staff accommodation adheres to Concern’s minimum standards.

·       Support in ensuring that all new staff are inducted in Concern’s P4 policy

·       Support in ensuring that the PDR process is followed and that evaluations are carried out for all project staff

·       In consultation with HO HR ensure that any project area HR issues are addressed in an appropriate and timely manner

·       Support in ensuring that correct administrative procedures are followed at all times and that all necessary administrative forms are updated and available at project areas.

·       Liaise with the HO admin/HR team on a regular basis and participate in any required training/capacity building

 Other:

·       Lead on operational start up in new project locations ,including identifying appropriate sub offices, accommodation, assessing communications and transport infrastructure, banking availability, availability of suppliers, utilities etc.

Provide support at the project area level on induction and training of project areas based Logistics, Admin and Finance staff.

Gender : 

Demonstrate understanding of Concern Ethiopia’s Gender Equality Strategy

Contribute to ensuring that Concern Ethiopia is a place where men and women are treated equally and with  dignity and respect

Demonstrate gender equality awareness and gender sensitivity and an ability to integrate a gender equality perspective into tasks and activities.

Concern Code of Conduct and its Associated Policies

·       Concern has an organizational Code of Conduct (CCoC) with three Associated Policies; the Programme Participant Protection Policy (P4), the Child Safeguarding Policy and the Anti-Trafficking in Persons Policy. These have been developed to ensure the maximum protection of programme participants from exploitation, and to clarify the responsibilities of Concern staff, consultants, visitors to the programme and partner organization, and the standards of behavior expected of them. In this context, staff have a responsibility to the organization to strive for, and maintain, the highest standards in the day-to-day conduct in their workplace in accordance with Concern’s core values and mission. Any candidate offered a job with Concern Worldwide will be expected to sign the Concern Staff Code of Conduct and Associated Policies as an appendix to their contract of employment. By signing the Concern Code of Conduct, candidates acknowledge that they have understood the content of both the Concern Code of Conduct and the Associated Policies and agree to conduct themselves in accordance with the provisions of these policies.

Person Specification : 

Essential:

BA Degree or  College Diploma in accounting, management and related field of studies with minimum of three years  or  five years relevant experience respectively

Profound experience in finance, administration, logistics and HR Management

Computer literate

NGO experience in emergency projects is an advantage

Good communication and report writing skills

Competencies : 

Ability and willingness to frequently travel and stay at the field

Ability to work collaboratively with colleagues across the organization developing effective working relationships to deliver outstanding results for children.

Proven capacity to supervise, train and coach staff and working with community members

Computer Literate

Fluent spoken & written English

Report writing ability

Excellent management capacity

Good communication and administrative skills

Excellent Financial management capacity

Excellent coordination and facilitation skill

What we offer : 

A competitive salary and benefit package

Excellent medical benefits (100% cover including dependents)

20 days annual leave

26 weeks (paid) maternity leave, 18 weeks (unpaid) parental leave