Finance and Administration Coordinator

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Finance and Administration Coordinator

World Vision Ethiopia

Finance

Accounting and Finance

------

2 years

Position

2019-12-20

2019-12-30

Required Skills

Required skills have not yet been specified for this position this job

Fields of study

No fields of study

Full Time

Job Description

As an International Christian Humanitarian Development organization, World Vision Ethiopia (WVE) is trusted to deliver community service through its 58 Area Development programs (APs) located in seven regional states of the country. Currently, WVE envisions a thriving organization where our improved business processes come together to transform and model organizational leadership built on sustainable practices. WVE is looking for persons who fulfill the following qualifications.

Purpose of the position:

To effectively manage the Finance and Administration function in line with World Vision’s procedures in order to support the timely implementation of World Vision Programs/Projects that will have the greatest impact on process improvement, simplification, standardization, and cost containment thus ensuring the achievement of the Child Well Being Outcomes..

Major Responsibilities

Accounting Systems, Processes, and Controls

Effectively utilize World Vision Ethiopia’s accounting systems, processes, and controls in the recording and reporting of transactions.

Apply current WVE and donor policies and procedures

Ensure all transactions are appropriately approved and satisfy donor requirements and organizational policies.

Develop accounting systems that produce accurate external reporting

Financial Risk Management

Apply the organization’s overall accounting policies.

Prepare auditable month-end supporting account reconciliations and schedules.

Prepare local statutory and tax reporting.

Collaborate with audit staff on annual independent audits.

Comply with donor and World Vision Ethiopia’s accounting policies and procedures, both written and unwritten, and report any instances of non-compliance.

Fleet Management

Perform various fleet management, scheduling vehicle assignments, updating vehicle status, driver assignments and registration information daily.

Maintain detailed, accurate, and up to dated data of all vehicles, submit the required information as needed.

Submit vehicle accident report to Insurance Company, make follow up for timely maintenance, claims settlement and maintain the incident record.

Perform vehicle annual inspection and insurance policy renewal periodically on time

Keeps maintenance and repair data and fuel tickets documents and logbook reconciliation.

Prepare compiled and updated periodic monthly vehicle report of on-time

Administration functions

Prepare and drive the administration annual plans and budget integrated with all project plans and ensure expenditures are within the approved budget

Oversee the maintenance and repair of buildings, furniture and equipment, and offices.

Record all fixed assets on WVE fixed assets register database and submit inventory report and any information needed on time

Manage the well-functioning of facilities at office to operate to the required standard; making sure that the telephone lines, electrical power supply including generator, water operate to the required standard and identifying facility needs

Ensure the management of outsourced services such as security guards, canteen operations, cleaning services, and supports programs in relation to facilities in the field offices and other activities as required.

Provide leadership to supervised staff by Engaging in and ensuring timely and accurate performance agreements, reviews and appraisals are done and coaching and mentoring are practiced within the Administration department to enhance accountability.

Accounting Systems, Processes, and Controls

Effectively utilize World Vision Ethiopia’s accounting systems, processes, and controls in the recording and reporting of transactions.

Apply current WVE and donor policies and procedures

Ensure all transactions are appropriately approved and satisfy donor requirements and organizational policies.

Develop accounting systems that produce accurate external reporting

Financial Risk Management

Apply the organization’s overall accounting policies.

Prepare auditable month-end supporting account reconciliations and schedules.

Prepare local statutory and tax reporting.

Collaborate with audit staff on annual independent audits.

Comply with donor and World Vision Ethiopia’s accounting policies and procedures, both written and unwritten, and report any instances of non-compliance.

Fleet Management

Perform various fleet management, scheduling vehicle assignments, updating vehicle status, driver assignments and registration information daily.

Maintain detailed, accurate, and up to dated data of all vehicles, submit the required information as needed.

Submit vehicle accident report to Insurance Company, make follow up for timely maintenance, claims settlement and maintain the incident record.

Perform vehicle annual inspection and insurance policy renewal periodically on time

Keeps maintenance and repair data and fuel tickets documents and logbook reconciliation.

Prepare compiled and updated periodic monthly vehicle report of on-time

Job Requirements

Qualifications: Education/Knowledge/Technical Skills and Experience

The following may be acquired through a combination of formal or self-education, prior experience or on-the-job training:

University degree in accounting and Finance or similar degree, or equivalent experience

At least 2 years' experience in Finance and Administration management.

Committed to the core values of World Vision

Basic computer and Sun system accounting system knowledge and skills

Excellent communication skills, both oral and written in English.

Creates and encourages a climate of team-work and collaboration in a diverse cultural environment.

Consistently achieves high-level results, manages and delivers projects on-time and on-budget

Working Environment / Conditions:

Work environment: Woreda level office-based and travel regularly within KAs of the Woreda.

How to Apply

Interested applicants are required to fill the employment application form (you can get this form from http://docs.ethiojobs.net/wve-jaf.pdf ) and email on or before the closing date of this announcement to recruitment_ethiopia@wvi.org

World Vision Ethiopia is a child-focused Organization and is striving to keep children safe and is committed to ensuring that only those who are suitable to work with children are considered for this position.

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