Job Title: Finance Assistant

Sector: Finance

Employment Category: Regular

Employment Type: Full-Time

Open to Expatriates: No

Location: Ethiopia

Job Description

Upda

SUMMARY STATEMENT OF DUTIES AND RESPONSIBILITIES:

The IRC is a non-Governmental Organization operating in Ethiopia to provide relief services to refugees, victims of drought, and war affected populations.  The IRC has an immediate vacancy and is seeking credentials in the form of a CV and application letter for the post of Finance Assistant position.

Under the supervision of senior finance officer the Finance Assistance is responsible for the effective coordination and management of all Payments, collect all Program/Travel advance, and Effect all cash in office, petty cash and cheque payments of the camp and field office.

MAIN DUTIES AND RESPONSIBILIES:

• Effect all cash in office, petty cash and cheque payments of the camp and field office when needed.
• Make sure the authorization schedule issued is in place before effecting any payments.
• Collect all programs and travel advance returns and prepare cash receipt for the collections.
• Deposit all cash collections on time up on receiving of the cash.
• Send all original financial documents of the month to Addis office every 12 &25th of the month.
• Responsible to maintain files for financial records, agreements and other incoming and outgoing letters in the camp.
• Replace the Finance Officer in his/her absence and under take all duties.
• Preparing all tax reports of the field office and paid to the revenue authority on time.
• Keeping all used and unused finance vouchers in a safe place.
• Timely collect all debit and credit advices and bank statements from Bank before closing of the monthly financial reports.
• Keep all used and unused cheque books in the safe box.
• Keep the petty cash fund in the safe box and replenish timely when reaches its minimum balance as per the IRC policy.
• Ensure all photocopied financial documents are in place before sending the original to field office.
• After the approved financial documents are received, schedule and call suppliers for payment.
• Follow and file financial payment documents sequentially before sending to the Addis Office
• Follow daily the finance Pigeonhole and collect any documents related to finance.
• Communicate with responsible person for any unsupported documents and report to finance officer if any overlook by FM or Finance officer.
• Perform other appropriate duties when assigned by camp manager and finance managers 

te

Qualifications

REQUIREMENTS

 Education:

•  Diploma or Degree holder in Accounting and related field & minimum of 3 years or 1 year experience respectively.
•  NGO experience is plus.

 Skills:  

• Operating excel, word and access is required. Knowledge of Sun accounting systems and/or other accounting software is advantageous.
• Good communication and interpersonal skills
• Fluent English & Amharic essential

Personal specifications:

• Ability to work under pressure, long work hours, and high workload.
• Ability to independently organize work and prioritize tasks.
• Self-motivated, honest, highly responsible, and punctual.
• Ability to work both independently and as part of a team.

How to apply:

·         Please send your CV, application letter and copies of credentials to the following address:  IRC Shire Field Office in person (HR/Admin) or PO box 158

·         Please include 3 references from current and former employers.

·         Applications will not be returned.  IRC discourages phone calls or personal visits.

·         Only applicants meeting the minimum qualification will be short listed and contacted. 

Your application letter/cover letter must include the following information.

·         Name of the position you have applied for

·         Date of application

·         Summary of  your qualifications and experience

·         Motivation/objective of why you have applied for the job

·         Permanent and current address (if different form permanent) and telephone number

·         Disclose any family relationships with existing IRC employees by including the format below in your application.

Recruiter of the position: HR/Admin

IRC is an equal employment opportunity employer.  IRC considers all applicants on the basis of merit without regard to race, sex, color, national origin, religion, sexual orientation, age, marital status or disability.

NB. Female applicants are highly encouraged to Apply