Answer and direct phone calls to appropriate task managers;

Organize and schedule meetings and appointments;

Update contact lists of clients and staffs;

Maintain client correspondence files;

Organize purchase of office supplies;

Make travel arrangements, booking flights, car and hotel reservation;

Reply to email, telephone or face to face inquiries;

Receive, sort and distribute mail;

Manage staff appointments;

Coordinate office maintenance;

Greet and assist visitors to the office;

Maintain office supplies store;

Manage administrative duties i.e. filling, typing, copying, binding and scanning;

Open, sort and distribute incoming correspondence;

Coordinate printing of business cards and ID cards;

Organize staffs and clients meeting and reserve conference room;

Coordinate with seniors to organize training;

Assist in supervising guards, cleaning service personnel and office messengers; 

Resolve administrative issues;

Assist in maintaining Petty cash.

Education: BA Degree in Secretarial Science, Business Administration and any related filed.

Experience:  a minimum of 1 year experience but not more than 3 years.

Knowledge, Skills, Competence:

• Able to work multiple tasks efficiently and meet tight deadlines.
• Team spirit/working in a team
• Interpersonal communication and negotiations skills
• Computer skills including the ability to operate spreadsheets and word-processing programs
• Disciplined, organized
• Open-minded, self-learner