Logistics Assistant

Post Vacancy

Contact

Job Expired

Logistics Assistant

United Nations World Food Programme (WFP)

Business

Business Administration

------

5 years

Position

2019-12-24

2020-01-07

Required Skills

Required skills have not yet been specified for this position this job

Fields of study

No fields of study

Full Time

Job Description

ABOUT WFP Assisting 91.4 million people in around 83 countries each year, the World Food Programme (WFP) is the leading humanitarian organization saving lives and changing lives, delivering food assistance in emergencies and working with communities to improve nutrition and build resilience. On any given day, WFP has 5,000 trucks, 20 ships and 92 planes on the move, delivering food and other assistance to those in most need. Every year, we distribute more than 15 billion rations at an estimated average cost per ration of US$ 0.31. These numbers lie at the roots of WFP’s unparalleled reputation as an emergency responder, one that gets the job done quickly at scale in the most difficult environments. WFP’s efforts focus on emergency assistance, relief and rehabilitation, development aid and special operations. WFP Ethiopia is working with the government and other humanitarian partners to strengthen the resilience of Ethiopia’s most vulnerable population and to chart a more prosperous and sustainable future for the next generation. The Country Office also supports programmes that use food assistance to empower women, transform areas affected by climate change and keep children in school. It aims to contribute to Ethiopia’s five-year development agenda, the Growth and Transformation Plan (GTP), through which the Government combats food insecurity.

ORGANIZATIONAL CONTEXT

This position is located in WFP Ethiopia country office based in Addis Ababa. The job holder report to Head of Logistics, Logistics Officer, or the designate.

At this level, job holders are expected to take responsibility for completion of a range of processes and activities requiring some interpretation of standard guidelines/practices for all assistance modalities for both WFP and logistics common services. Job holders are able to recommend a course of action to staff at various levels and may allocate tasks to other support staff.

JOB PURPOSE To implement well-defined standard logistics/supply chain processes and Activities to enable effective delivery of goods and services for all delivery modalities.

Job Title: Logistics Assistant (Funds Management & Invoice Processing) No. Position/s: 1 (One)

VA No.: 110807 Contract: Fixed-Term

Date of Issue: 20 December 2019 Grade: G5

Deadline: 03 January 2020 Duty Station: Addis Ababa (1)

Sa ving Live s, Ch angi ng Li ves

ACCOUNTABILITIES:

1. Provide support to logistics operations and activities, following standard processes and facilitating, directly or indirectly, the effective delivery of food assistance to beneficiaries

2. Invoice registration on submission

3. Verify the submitted Transporter Invoices and assure all the documents are query free and advise the transporter to correct any document that has an error before processing.

4. Respond to a variety of technical queries/requests for support, following standard processes, and obtaining guidance as required, to ensure timely and accurate resolution of all enquiries with a high standard of client service mind-set.

5. Communicate the responsible office to confirm the unconfirmed IBDs to post the Good Receipts in order to process the transport invoices. 6. Post the Good Receipt against IBDs under the responsibility of the office.

7. Timely communicate any fund deficit in order to increase the FR value.

8. Run the SES (Service Entry Sheet) as well as the Support to Payment and send to CO for approval and Payment process from finance Unit.

9. Receive service provider invoices according to established periods and cross check with system warehouses work orders according to set work standard.

10. Cross check all porters supporting payments are registered in LESS with group correct identification and rates, for future process and report.

11. If instructed by the supervisor to prepare and send on daily basis report to LTSH unit on invoice submitted and processed.

12. Participate as a part of team on monthly physical inventory count exercise.

13. Prepare quarterly logistics cash forecast

14. Ensure/Follow up for each STO status or dispatch status as per the FRN/CP QTY, close the STO at the completion of dispatch after the transporter submitted the corresponding INVOICES.

15. Assist or respond to any queries that arise from SO and CO related with LTSH issues.

16. Provide guidance to other support staff, in order to assist them in completing standard tasks to agreed standards and deadlines.

17. Perform other related activities as required.

DESIRED EXPERIENCES FOR ENTRY INTO THE ROLE:

• Experience using corporate systems to monitor ongoing shipments, pipeline information, insurance claims, and food stock. • Experience analyzing data (on commodities, funds, etc.) and drafting reports. • Experience in measuring service providers’ performance against set KPIs. • Experience in assisting the preparation of contract documentation. • Experience in providing technical business support in corporate systems.

Job Requirements

STANDARD MINIMUM QUALIFICATIONS:

Education: Completion of secondary school education. A post-secondary certificate in the related functional area. Experience: Five or more years of progressively responsible work experience in the related business stream with experience in logistics/supply chain, finance and procurement areas.

Language: Fluency in both oral and written communication in English. Knowledge of the local language is added advantage.

How to Apply

WFP is an equal opportunity employer. Female candidates meeting the above qualifications are encouraged to apply on-line through WFP recruitment website.

This VA is open ONLY to Ethiopian Nationals.

Public access (for external VA):- Public- 110807

WFP staff access (for internal and external VA):-WFP- 110807

Please note that WFP does not charge a fee at any stage of the recruitment process. Only qualified candidates will be contacted.

Related Jobs

11 days left

Champion Trading and Properties PLC

Administrative Assistant

Admin Assistant

Full Time

1 - 3 yrs

1 Position

Bachelor's Degree in Business Administration, Management or in a related field of study with relevant work experience Duties and Responsibilities: - Manage and direct incoming calls, emails, and mail, escalating as necessary. - Maintain an organized and tidy office environment. - Coordinate and schedule meetings, appointments, and conferences, including booking rooms and arranging catering. - Order and maintain office supplies, ensuring adequate stock levels. - Prepare and distribute meeting agendas, take minutes, and circulate action items. - Manage and organize physical and electronic filing systems. - Prepare, edit, and format various documents, including reports, presentations, letters, and spreadsheets.

Addis Ababa

20 days left

Hohete Tibeb Share Company

Senior Planning & Change Management Officer

Planning Officer

Full Time

6 - 8 yrs

1 Position

Master's or Bachelor's Degree in Management, Business Administration, Economics or in a related field of study with relevant work experience

Addis Ababa

about 22 hours left

Tsedey Bank

Senior Innovation & Change Management Officer

Change Management Officer

Full Time

5 yrs

1 Position

Bachelor’s Degree in Economics, Management, Accounting, Business Administration or in a related field of study with relevant work experience, out of which 1 year in officer II & equivalent related position.

Addis Ababa

about 22 hours left

Tsedey Bank

Senior Risk Management Officer

Risk Management Officer

Full Time

5 yrs

1 Position

Bachelor’s Degree in Economics, Management, Accounting, Business Administration Banking & Finance, Finance & Investment, Corporate Finance or in a related field of study with relevant work experience, out of which 1 year as officer II and equivalent relevant position.

Addis Ababa

about 22 hours left

Norwegian Church Aid - NCA

Operations Assistant - Norwegian Church Aid (Reposted)

Operation Assistant

Full Time

3 yrs

1 Position

Bachelor's Degree in Business Administration, Supply Chain Management, Management Information Systems, or in a related field of study with relevant work experience Duties & Responsibilities: - Take part in sourcing suppliers and vendors for goods and services. - Assist in preparing and processing purchase orders, invoices, and contracts. - Assist in maintaining purchase request records, uploading the documents in the system, and ensuring compliance with policies

Addis Ababa

about 22 hours left

Ethiopian Airlines

Associate Leadership Instructor

Instructor

Full Time

1 - 3 yrs

1 Position

MA or BA Degree in Business Administration, Business Management, HRM, Management, Public Administration & Dev’t Management or in a related field of study with relevant work experience

Addis Ababa