Job Expired
Supply Chain Officer
Action Against Hunger
Business
Business Administration
------
3 years
Position
2019-12-26
to
2020-01-05
Contract
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Job Description
Job Description
INTERNAL/EXTERNAL
VACANCY ANNOUNCEMENT
As a registered charity, founded in 1979, Action Against Hunger operates in 45+ countries. The international network of Action Against Hunger is represented in France, United Kingdom, Spain, Canada, USA and India. Teams in the field combat hunger on 4 fronts: Nutrition and Health, Food Security and Livelihoods (FSL), Water, Sanitation and hygiene (WASH), and Mental Health and Psychosocial Support (MHPSS).
For our Logistics Department in Addis Ababa, we are currently looking for the following professional:
Responsibility:
Implement the supply chain policy in the Mission and ensure the best possible support to the supply chain function, and build the supply chain team capacity in this area. Ensure smooth running of the supply chain process (procurement, transport, stock).
Objective 1 : Receive, Centralize and Process the PRs :
- Ensure to receive, advise and validate correctly filled PR from the programs (Capital and Bases)
- Support program and log department to process the PR
- Prepare and collect quotation request(s) from supplier(s) and make sure to follow proper procedures in collaboration with Purchaser
- Preparing of purchase Dossier (like AT, SPO, AF, contract, etc).
- Review the PD file(s) before submission for validation
- Organize and follow the delivery of requested items in collaboration with Purchaser and Logistics Officer 1.
- Keep the Order Follow-up/ PFU up to date in collaboration with the Purchaser.
Objective 2 : Prepare/Review PD files:
Review all PD files as per the authorization threshold for the procurements done at Addis and base level before any validation request.
- Update supplier’s data regularly by using different sources like carrying out of market assessment, information from PFU, walk-in suppliers, etc
- Establish and maintain up to date Supplier list and price catalogue in collaboration with purchaser.
Objective 3 : Order and payment follow up to suppliers :
- Prepare and Place order /SPO to suppliers and do the procurement when it is needed.
- Participate in the payment of the suppliers when it is
Needed
- Ensure effectiveness of the payments with the necessary documentation and as per defined contract terms and conditions
- Settle the cash advances with Administration as per rules
Objective 4 : Archiving And Reporting
- Archive Addis Ababa and base procurement documents as per Action Against Hunger archiving procedure.
- Share updated Addis Ababa PFU to all program, support and coordination team in Addis Ababa and Bases office on weekly basis
- Prepare procurement activities monthly report and submit within the reporting timeframe
- Any activity assigned by his supervisor
Job Requirements
Qualifications:
B.A. degree in Supply Chain and Logistics Management/Business Administration or equivalent field of studies and at least 3 years’ work experience on similar position.
Required skills:
Computer knowledge (Word and Excel) - Experience in Procurement, Stock management and Asset management, Budget management, Good organizer, Negotiating capacity, Good analytical capacity, Rigour, Team spirit, Good communication and relations with people.
How to Apply
APPLICATION PROCEDURE
If you are interested, please send your application composed of: none returnable CV, Covering Letter with “Supply Chain Officer” written in the subject line, and two references, applicants to the following addresses:
Action Against Hunger – Addis Ababa – Human Resources Department, P.O. Box
2357, (On the way to Meskel flower from Dembel city mall, Behind Addis Ababa Road Transportation Authority Garage ): or Through www.ethiojobs.net ; or Directly In Person to Action Against Hunger, Gode, Sekota, Gambella, Mega, and Hirna offices ;
“Women Applicants Are Highly Encouraged”
NB: Only short listed applicants will be communicated on and selection process includes technical test and an interview.
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