Job Description

Child Safeguarding Level 3 - the responsibilities of the post may require the post holder to have regular contact with or access to children or young people

ROLE PURPOSE:

Manage and ensure the country office’s overall Procurement and Warehouse function is effective and efficient and are accountable to its beneficiaries and donors as well as develop and implement strategies and plans to ensure a robust Supply Chain function: supplies and procurements, asset management, warehouse management are met according to agreed program activities, resource utilization priorities and SCI systems, policies, and procedures

Ensure an efficient and effective Supply Chain service across all programs and field offices. This includes implementing, monitoring and following-up across all Supply Chain disciplines to ensure that SCI’s Supply Chain policies, standards, and best practices are adhered to.

SCOPE OF ROLE:

Reports to: Director, Supply Chain

Staff directly reporting to this post: Procurement Managers; Warehouse & Commodity Manager.

KEY AREAS OF ACCOUNTABILITY:

Strategic / Leadership

• Provide overall leadership of Procurement & Warehouse functions for development and emergency operations. Focus more on strategic than the day to day routine operations.
• Continuously improve supply chain processes and systems to maximize efficiency, effectiveness and customer satisfaction
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• Provide guidance and expertise to programs and projects on all aspects of Supply Chain especially in the areas of proposal development of high-risk grants: 

            A Planning Supply Chain requirements; prepare practical Supply Chain component of the                   project proposals and budgeting exercises to ensure that all the logistical planning has been               done, with an adequate budget; 

            B. Identify areas of reduction in program operational running costs through strategic                        allocation of resources; 

            C. Improve accountability to donors and beneficiaries through the implementation of regular                reporting and strong control mechanisms 

• Ensure the implementation of Procurement & Warehouse management are in line with SC global policies as well as donors\ requirements and ensure that they are implemented across the program uniformly.  
• Embed a culture of performance and effective delivery by ensuring the Supply Chain KPIs are well tracked and met with improvement measures being made speedily to remedy poor performance.

Technical/Operational

• Provide operational capacity building at Addis and field level to Supply Chain teams and programs/project managers on Supply Chain procedures. 
• Provide a quarterly demand forecast from the consolidation of procurement plans 
•  Ensure effective warehouse and stock management control are in place through the development and maintenance of effective systems. 
• Make certain all Supply Chain requirements are delivered in accordance with timescales set and agreed with program managers
• Provide support to develop the Supply Chain component of the programs emergency preparedness plan, ensure that supply chain strategy is in place, that pre-positioned emergency stocks are in place and managed effectively
• Review high-value procurement documents (and spot checks across all values) to ensure that the right procurement procedure is followed, all the appropriate documentation are attached and is approved by the right budget holders as per the SOD.
• Ensure that all monthly reports to Regional Office and donors are appropriately prepared and sent within the reporting period time frame

 Capacity Building

• Mentor, coach and work with the Procurement & Warehouse staff to develop technical and managerial skills so as to assume greater responsibility. Regularly visit field offices for regular monitoring and capacity-building support.
• Proactively develop the skills of Procurement & Warehouse staff to understand and utilize Supply Chain management tools to design and implement quality programs. Orient non-Supply Chain staffs to optimize support effectiveness. 
• Develop and maintain an effective orientation package, and ensure that new staff members are appropriately oriented and in a timely manner

Staff Management, Mentorship, and Development 

• Provide oversight to the Procurement & Warehouse Staff in the Country Office
• Ensure all Save the Children policies and procedures are understood by staff, followed and adhered to
• Manage the Procurement & Warehouse team; define expectations, provide leadership and technical   support as needed, and evaluate direct reports regularly
• Ensure and manage appropriate staffing within the area of responsibility
• Ensure all direct reporting team has accurate and up-to-date JD.
• Set the standard and agreed to performance objectives for all direct reports.
• Conduct regular performance reviews of direct reports. 
• Ensure all newly recruited staff receive mandatory training, including Fraud, Safety + Security and Child safeguarding training. 
• Ensure staff submits accurate timesheets on a monthly basis on time.
• Ensure that all staff understand and are able to perform their roles in an emergency as well as in development contexts.
• Ensure the recruitment, training, and promotion of staff as appropriate and ensure the availability of appropriate professional development opportunities for staff.
• Incorporate staff development strategies and Performance Management Systems into the team-building process. Establish a result based system and follow up.
• Manage the performance of all staff in the program operations work area through effective use of the Performance Management System including the establishment of clear, measurable objectives, ongoing feedback, periodic reviews, and fair and unbiased evaluations

As a member of the Operations/ Supply Chain team, s/he will work collaboratively with the team members to ensure good coordination, communication, planning and customer service to staff and the programmes, including providing cover for, and support to others and undertaking any reasonable additional duties as delegated by the Supply Chain Director.

SKILLS AND BEHAVIOURS (our Values in Practice) 

Accountability:

• Holds self-accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values

• Holds suppliers accountable to deliver on their responsibilities

Ambition:

• Sets ambitious and challenging goals for themselves and takes responsibility for their own personal development

• Widely shares their personal vision for Save the Children, engages and motivates others

• Future orientated, thinks strategically and on a global scale

Collaboration:

• Approachable, good listener, easy to talk to; builds and maintains effective relationships with colleagues, Members and external partners and supporters

• Values diversity and different people’s perspectives, able to work cross-culturally.

Creativity:

• Develops and encourages new and innovative solutions

• Cuts away bureaucracy and encourages an entrepreneurial approach

Integrity:

• Honest, encourages openness and transparency, builds trust and confidence

• Displays consistent excellent judgment

Job Requirements

• MSc/MA degree in Procurement/ Purchasing and Supply Management, Public/ Business Administration and other related fields.
• Minimum of 8 years’ progressive practical experience in the field out of which 3 years at managerial level.
• Proven and significant experience in international procurement and contract management, financial knowledge including an ability to review procurement demands and trends, and to develop strategies to fill identified gaps.
• Field level experience in Supply Chain for INGOs in international development and emergency programmes
• Knowledge of key institutional donors and their compliance requirements in respect of Supply Chain and procurement
• Highly developed interpersonal and communication skills including influencing, negotiation and coaching. 
• Experience of solving complex issues through analysis, definition of a clear way forward and ensuring buy in.
• Commitment to Save the Children values.
• Ability and willingness to change work practices and hours in the event of major emergencies including travelling at short notice and for extended periods of time
• Highly organised with good administration skills for order and information management, able to develop filing systems and databases to ensure an auditable trail.
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• A high level of computer literacy (word, excel, ppt, etc).

How To Apply

Please attach a copy of your CV and cover letter with your application. A copy of the full role profile can be found at https://stcuk.taleo.net/careersection/in/jobsearch.ftl