Job Expired
Supply Chain Assistant
International Rescue Committee (IRC) Ethiopia
Business
Business Management
------
3 years
Position
2020-01-09
to
2020-01-14
Full Time
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Job Description
Job Description
Reporting to Filed Manager and technically to Supply Chain Manager, the Supply chain Assistant-Procurement is responsible for ensuring the overall supply chain activities on procurement, guards’ supervision and utility and communication management in Jinka SO. The supply chain assistant-Procurement must be proactive on delivering the necessary tasks as required.
Detailed Responsibilities:
The essential functions of this position include, but are not limited to:
Responsibility 1: Procurement processing
Ø Processes all PRs directed within the lead time
Ø Checks accuracy of all received quarterly PRs
Ø Ensures accurate PRs on online BVA entry
Ø Ensures Accurate preparation of RFQ and fair distribution of RFQ to suppliers
Ø Ensures accurate preparation of Purchase orders
Ø Ensures proper and accurate preparation of Payment requests
Ø Ensures that suppliers are ATC cleared before payment is effected
Ø Keeps record of ATC cleared suppliers accurately
Ø Ensures that all suppliers working with the satellite office are ATC cleared on annual basis
Ø Ensures that weekly procurement update is sent to all staff consistently
Responsibility 2: Record keeping
Ø Ensures accurate documentation of all procurement documents
Ø Maintains completed PRs’ files per grant
Ø Ensures safety of Procurement files and contract documents
Responsibility 3: Reporting
Ø Prepares PR-Audit log report and cash projection on monthly basis
Responsibility 4: Utility and Communication bill payments
Ø Monitor, track and ensure bills are settled in accordance to set schedules in a timely manner.
Responsibility 5: Staff management
Ø Preparation of guards’ objective setting for new and existing staff
Ø Preparation and submission of midterm and annual performance objective of guards.
Ø Prepare guards’ time sheet and submit to HR on timely manner.
Ø Arrange Guards shift schedule.
Ø Closely follow the procurement guards uniform
Ø Frequently check guards leave plan
Job Requirements
- Diploma/degree in Supplies Management, Purchasing Management, Business Management, Commerce, Accounting and related discipline from recognized college.
- Minimum of three years significant experience for Diploma and one year relevant experience for First degree
- Very good knowledge and experience in Microsoft Word and Excel software application.
- Must have good command of both spoken and written English and Amharic.
- Validated Ability to balance workloads
- Give attention to details
- NGO experience is plus
- Flexibility: working in a multi-cultural environment.
- Excellent representational skills
How to Apply
Please send your CV, application letter and copies of credentials to the following address: IRC, Hawassa and directly applying through the below links is also mandatory.Please send applications also directly through the post office numbered 1320
· Please include 3 references from current and former employers.
· Applications will not be returned. IRC discourages phone calls or personal visits.
· Only applicants meeting the minimum qualification will be short listed and contacted.
Your application letter/cover letter must include the following information.
· Name of the position you have applied for
· Date of application
· Summary of your qualifications and experience
· Motivation/objective of why you have applied for the job
· Permanent Address and present address (if different form permanent) and telephone number
· Disclose any family relationships with existing IRC employees.
Are any of your relatives employed by International Rescue committee (IRC)? If answer is “yes”, give the following information: | YES NO
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NAME | Relationship | Position | Office/field office |
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Recruiter of the position Hawassa HR/Admin
IRC is an equal employment opportunity employer. IRC considers all applicants on the basis of merit without regard to race, sex, color, national origin, religion, sexual orientation, age, marital status or disability.
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