Reporting to Filed Manager and technically to Supply Chain Manager, the Supply chain Assistant-Procurement is responsible for ensuring the overall supply chain activities on procurement, guards’ supervision and utility and communication management in Jinka SO. The supply chain assistant-Procurement must be proactive on delivering the necessary tasks as required.

Detailed Responsibilities:

The essential functions of this position include, but are not limited to:

Responsibility 1: Procurement processing

Ø  Processes all PRs directed within the lead time

Ø  Checks accuracy of all received quarterly PRs

Ø  Ensures accurate PRs on online BVA entry

Ø  Ensures Accurate preparation of RFQ and fair distribution of RFQ to suppliers

Ø  Ensures accurate preparation of Purchase orders

Ø  Ensures proper and accurate preparation of Payment requests

Ø  Ensures that suppliers are ATC cleared before payment is effected

Ø  Keeps record of ATC cleared suppliers accurately

Ø  Ensures that all suppliers working with the satellite office are ATC cleared on annual basis

Ø   Ensures that weekly procurement update is sent to all staff consistently

Responsibility 2: Record keeping

Ø  Ensures accurate documentation of all procurement documents

Ø  Maintains completed PRs’ files per grant

Ø  Ensures safety of Procurement files and contract documents

Responsibility 3: Reporting

Ø  Prepares PR-Audit log report and cash projection on monthly basis

Responsibility 4: Utility and Communication bill payments

Ø  Monitor, track and ensure bills are settled in accordance to set schedules in a timely manner.

Responsibility 5: Staff management

Ø  Preparation of guards’ objective setting for new and existing staff

Ø  Preparation and submission of midterm and annual performance objective of guards.

Ø  Prepare guards’ time sheet and submit to HR on timely manner.

Ø  Arrange Guards shift schedule.

Ø  Closely follow the procurement guards uniform

Ø  Frequently check guards leave plan

• Diploma/degree in Supplies Management, Purchasing Management, Business Management, Commerce, Accounting and related discipline from recognized college.
• Minimum of three years significant experience for Diploma and one year relevant experience for First degree
• Very good knowledge and experience in Microsoft Word and Excel software application.
• Must have good command of both spoken and written English and Amharic.
• Validated Ability to balance workloads
• Give attention to details
• NGO experience is plus
• Flexibility: working in a multi-cultural environment.
• Excellent representational skills