SUMMARY STATEMENT OF DUTIES & RESPONSIBILITIES

The Civil Engineer Position is a Junior managerial position under the supervision of the Senior Environmental Health Manager that involves direct implementation, management, monitoring & evaluation and reporting the rehabilitation and expansion of the Assosa town water supply system and upgrading and maintenance of the water supply pipelines and water supply facilities in Assosa General Hospital, Assosa Health Centre, and Selga Alu Health Centre under EU Trust Fund project. The position is responsible for implementing and managing the construction & rehabilitation of civil infrastructures and hydraulic systems and water quality management based on the project agreement.

The position holder is expected to coordinate with the Senior Environmental Health Officer and guarantee the smooth and effective execution of the project to the best quality and standard. She/He is responsible for the execution of the project activities in line with agreed timeline and budget ensuring the attainment of project objectives and outcomes. Furthermore, the position holder will provide technical support to the EH unit and to other sectors on construction-related activities as assigned by the Senior EH Manager.

The Civil Engineer will assist the Senior EH Manager in maintaining effective project-related operational processes between EH and supporting departments and demonstrates consistent representation and coordination with stakeholders. The position also requires strong grant management skills, including efficient finance and resource management.  The position reports to the Senior Environmental Health Manager at Assosa Field Office.

Key Responsibilities:

The Civil Engineer will be engaged on the coordination, management and direct implementation of the civil and hydraulic engineering-related components of the project and monitoring, evaluation and reporting of progress under the supervision of the Senior Environmental Health Manager.

COORDINATION & IMPLEMENTATION:

• Coordinate with Senior EH Manager/Officer and efficiently administer the construction and rehabilitation processes of the project, monitor lifecycle of the projects, prepare/use the project control mechanisms, provide updates as per requirements, and document and share overall all processes.
•  Prepare effective construction schedule, manage the construction and rehabilitation activities, ensuring that they are scheduled and built in accordance with the plans and specifications.
• Perform or oversee, surveying operations to establish reference points, grades, and elevations to guide construction activities.
• Oversee all aspects of the engineering processes throughout the construction & rehabilitation activities and provide subject matter expertise as required.
• Perform regular check-up on procedure to ensure compliance to the IRC’s & Donor regulations and evaluate all designs and drawings before implementation.
• Draft physical layout for the construction & rehabilitation activities and coordinate with Senior EH Manager/Officer to administer and maintain construction contracts and procurement requests and prepare an effective work schedule.
• Provide technical support to the management processes of the project, maintain and update all logs, and document all estimates and change orders for outsourced construction works, and perform quantity survey and maintain compliance to an efficient project schedule.
• Maintain knowledge on all contract terms and legal requirements for all construction projects to avoid any delay in projects and provide support to all work groups and participate in various actively to ensure completion for all projects.
•  Manage the production of or directly draft all the necessary designs and bills of quantities, specification, necessary drawings for the planned activities.
• Identify and resolve all technical issues throughout the project implementation.
• Design/use the construction progress tracking system, collect and maintain construction data, review takeoff sheets in accordance with the progress data and provide feedback on payment request to Senior EH Manager/Officer.

PLANNING

• Participate in feasibility assessments and site surveys, preparation of concept notes, proposals and budgets for EH project formulation.
• Ensure the timely preparation of detail activity implementation plans for project activities, compile and share to the Senior EH Manager.

GRANT MANAGEMENT

• Ensure effective and efficient utilization of the budget allocated for infrastructure development and  rehabilitation component of  the grant within the grant period.
•  Draft activity, procurement, spending plan and share to Senior EH Manager/Officer, document after review and use as implementation tracking mechanism.   
• Initiation procurement requests (PRs) timely as per the procurement plan, in accordance with the budget available, follow up procurement request status and ensure supply of materials, goods and equipment.
• Provide technical support to Supervisees, demonstrate on-job knowledge/skill transfer.
• Provide assistance in the management, mentoring and developing Supervisees when demanded.
• Identify and flag staffing needs to the Senior EH Officer, initiate Personal Requisitions in consultation with the Senior EH Manager and assist with recruitment when demanded.
• Identify knowledge gap and recommend for capacity development program for Supervisees.
• Provide continuous technical and managerial support for Supervisees.
• Support the Supervisees in setting performance targets in consultation with the Senior EH Manager/Officer.
• Facilitate dissemination and exchange of expertise in the concerned field.

MONITORING & EVALUATION

• Ensure the planned project activities are implemented in a timely and professional manner, according to project goal, objectives, and indicators and in line with IRC’s and Donor requirements and beneficiary needs.
• Participate on the biannual project evaluation exercise, present project performance and defend the project progress.
• Ensure that all constructed/rehabilitated infrastructures meet the required design, specification and standard quality.
• Produce detail activity implementation plan in coordination with the Senior EH Officer, update periodically and ensure that the progress is in line with the plan.
• Facilitate and participate on IRC’s FO’s SMT, Donor, Government, and beneficiary monitoring visits in coordination with the Senior EH Manager.

REPORTING, DOCUMENTATION & DATABASE MANAGEMENT

• Collect construction progress data and keep records on related activities in soft and hard copies.
• Draft report on project implementation progress on monthly/quarterly basis and submit to the Senior EH Manager for review as per the schedule; collect feedbacks, comments and recommendations and implement for improvement.
• Maintain the consistency and quality of the monthly and quarterly reports.

REPRESENTATION AND COORDINATION

• Participate in meetings where necessary and provide a briefing in consultation with the Senior EH Manager.
• Liaise with stakeholders and represent the IRC in relation to the project/grant as advised.
• Participate in coordination meetings with stakeholders whenever delegated.
• Coordinate periodic site visits to stakeholders in coordination with the Senior EH Manager.

OTHERS:

• Perform other tasks as assigned by the Supervisor and/or Senior Managers.