https://hahu.jobs/jobs/5e1d98376bc5242e23144c6c
Job Expired
Office Clerk
United Nations Development Programme (UNDP)
Business
Secretarial, Admin and Clerical
------
4 years
Position
2020-01-14
to
2020-01-29
Required Skills
Required skills have not yet been specified for this position this job
Fields of study
No fields of study
Full Time
Share
Job Description
Job Description
Agency
Government Agency
Title
Office Clerk (SEEDS)
Job ID
28114
Practice Area - Job Family
Management - CLERK
Vacancy End Date
(Midnight New York, USA)
29/01/2020
Time Left
15d 18h 46m
Duty Station
Addis Ababa, Ethiopia
Education & Work Experience
C-HS Graduate or Equivalent - 6 year(s) experience, D-Some College - 2 year(s) experience
Languages
Required:
Desired:
Amharic, English
Grade
SB2
Vacancy Type
Service Contract (SC)
Posting Type
External
Bureau
Africa
Contract Duration
One year with a possibility of extension
Background
Since 1995, Ethiopia has adopted a multiparty parliamentary system and a federal structure devolving power to nine regions and two city administrations. The Constitution established a bi-cameral parliamentary form of government with two houses. The framework of governance includes a system of political representation based on the holding of local (every 2.5 years) and nation-wide elections (every 5 years), and formation of a set of legislative institutions at all levels including, at the apex`, the two houses of the national parliament (the House of Peoples Representatives (HoPR) and the House of Federation (HoF).
Under the current constitution, the country held five general elections, the last being in May 2015. Among all elections, only the 2005 election was characterized by improved political space and competition between political parties.
Ethiopia has embarked on a path of reforms and political renewal. With the new leadership of Dr. Abyi Ahmed, the government has systematically invested in the opening of the political space and has lifted many of the restrictions that were placed on political participation. The most notable development was the lifting of ‘terror labels’ of several previously outlawed political parties. The return of opposition parties has enriched the political debate and has been a clear indication of the Government and the Ruling Coalition to engage in open and more inclusive political process. This is expected to have direct bearing on the upcoming general elections planned for 2020.
The National Electoral Board of Ethiopia (NEBE) has recently seen its leadership changed. Former Judge Birtukan Mideksa was appointed in November 2018 as the new Chairwoman of NEBE. The change of NEBE’s leadership reconfirmed the Government’s commitment to reform the institution and enhance its credibility within the political sphere but also among the general public. NEBE has faced reputational challenges and was heavily criticized for being biased and partial in conducting previous elections. Investment in the Board’s integrity, professionalism and effectiveness has been included in the policy priority areas that were captured in the ‘New Horizon of Hope’ document, issued by the Prime Minister’s Office (PMO) following the most recent Cabinet reshuffle.
In response to the request by the Government of Ethiopia and with the view to support the reforms and general elections, the United Nations has performed a Needs Assessment Mission (NAM), which confirms that conditions were favourable for the United Nations to design and activate an elections programme/project of support. UNDP supported the development of the ‘Supporting Elections for Ethiopia’s Democratic Strengthening (SEEDS)’, which was launched in June 2019.
Duties and Responsibilities
Under the overall guidance and direct supervision of the Project Manager and in close cooperation with the Project and Country Office Operations /Programme Team, the incumbent will be responsible for performing the following duties:
- Serve as front desk officer – receptionist and in this capacity receiving incoming and dispatching outgoing letters;
- Provide clerical support such as duplicating and binding documents, and replenishing stationery items and utilities as requested by Project staff;
- Facilitate in-country travel arrangements for Project staff in coordination with the Logistics and Finance Assistant and Project drivers, including maintaining vehicle Log-Books;
- Report problems with regards to office equipment and utilities like printer, water dispenser, and follow up any other office maintenance issues;
- Facilitate delivery of messages between the SEEDS Project Office and UNDP Country Office, and between the Project Office and the National Electoral Board of Ethiopia and other partners;
- Supervises cleaning and maintenance of the office;
- Any other assignments as requested by the Project Manager.
Competencies
Corporate Competencies:
- Ability to adapt to working conditions and to work under pressure;
- Take responsibility for and ensures high quality of work;
- Ability to improve performance and satisfaction of clients;
- Understand personal and team roles, responsibilities and objectives;
- Ability to effectively communicate with Staff and clients;
- Demonstrate integrity and responsibility in dealing with sensitive information;
- Carry out work in a timely fashion and as directed by the Supervisor;
- Demonstrating ability to manage self and team responsibilities.
Functional Competencies:
- Ability to adapt quickly to new work environments, to establish and maintain good working relations with individuals of different backgrounds;
- Ability to effectively engage with senior officials and other external actors;
- Fluency in work processing, spread sheets, project management and internet technology.
Required Skills and Experience
Education:
- Complition of High School or College Diploma in Office Management, Business Administration, Accounting or related social science disciplines are desirable but not a requirement.
Experience:
- 4 years of relevant work experience;
- Good knowledge of computer office software applications;
- Operating of office equipment;
- Experience in customer handling and in dealing with people from different nationality, religious and gender backgrounds;
- Experience in document management.
Language Requirements:
- Working level oral and written English and Amharic languages.
Disclaimer
Important applicant information
All posts in the SC categories are subject to local recruitment.
Applicant information about UNDP rosters
Note: UNDP reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.
Workforce diversity
UNDP is committed to achieving diversity within its workforce, and encourages all qualified applicants, irrespective of gender, nationality, disabilities, sexual orientation, culture, religious and ethnic backgrounds to apply. All applications will be treated in the strictest confidence.
Scam warning
The United Nations does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. Should you receive a solicitation for the payment of a fee, please disregard it. Furthermore, please note that emblems, logos, names and addresses are easily copied and reproduced. Therefore, you are advised to apply particular care when submitting personal information on the web.
All posts in the SC categories are subject to local recruitment.
Applicant information about UNDP rosters
Note: UNDP reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.
Workforce diversity
UNDP is committed to achieving diversity within its workforce, and encourages all qualified applicants, irrespective of gender, nationality, disabilities, sexual orientation, culture, religious and ethnic backgrounds to apply. All applications will be treated in the strictest confidence.
Scam warning
The United Nations does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. Should you receive a solicitation for the payment of a fee, please disregard it. Furthermore, please note that emblems, logos, names and addresses are easily copied and reproduced. Therefore, you are advised to apply particular care when submitting personal information on the web.
Related Jobs
about 13 hours left
FDRE Private Organizations Employees Social Security Agency
Secretary II
Secretary
Full Time
2 yrs
2 Positions
College Diploma or Level III in Secretarial Office Management, Secretarial Science or in a related field of study with relevant work experience
Addis Ababa
about 13 hours left
Yencomad Construction PLC
Receptionist
Receptionist
Full Time
1 yrs
1 Position
Bachelor's Degree in a related field of study with relevant work experience Duties & Responsibilities: - Greet and welcome all mall visitors with a friendly and professional manner - Answer phone calls promptly and efficiently, providing accurate information and directing calls appropriately - Provide information about mall amenities, events, and tenant locations
Addis Ababa
1 day left
Vita Hydro Agro Processing PLC
Executive Secretary
Secretary
Full Time
6 yrs
1 Position
Bachelor's Degree in Secretarial & Office Management or in a related field of study with relevant work experience
Addis Ababa
1 day left
Sole Water
Factory Reception
Receptionist
Full Time
1 - 4 yrs
1 Position
Diploma in a related field of study with relevant work experience
Menagesha
3 days left
Nib Insurance Company
Executive Secretary(Administrative Assistant)
Secretary
Full Time
1 - 4 yrs
1 Position
Bachelor's Degree or Diploma in Administrative Science or in a related field of study with relevant work experience, out of which 2 years as a Secretary II
Addis Ababa
3 days left
Sole Water
Secretary
Secretary
Full Time
3 yrs
1 Position
Diploma in Secretarial Science and Office Management, IT, or in a related field of study with relevant work experience
Menagesha