Job Expired
Supply Chain Administrator
World Vision Ethiopia
Business
Business Management
------
3 years
Position
2020-01-21
to
2020-01-30
Contract
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Job Description
Job Description
As an International Christian Humanitarian Development organization, World Vision Ethiopia (WVE) is trusted to deliver community service through its 58 Area Development programs (APs) located in seven regional states of the country. Currently, WVE envisions a thriving organization where our improved business processes come together to transform and model organizational leadership built on sustainable practices and are looking for a person who fulfills the following qualifications.
WVE is currently looking for a candidate for Supply chain Administrator Post. The successful candidate will have skills and experience that meet the following requirements:
PURPOSE OF POSITION
To effectively manage the Supply Chain function in line with World Vision’s procedures in order to support the timely implementation of World Vision Programs/Projects that will have the greatest impact on process improvement, simplification, standardization and cost containment thus ensuring the achievement of the Child Well Being Outcomes. ,
MAJOR RESPONSIBILITIES
Business Requirements · Understand the department's business requirements and apply them in the day to day work. |
Planning · Facilitate annual procurement planning sessions with key stakeholders · Consolidate and report on the Procurement Plans · Review and update the Item Catalog prior to the planning process activity. · Advise and familiarize Operations with the use of the Item Catalog |
Strategic Sourcing · Advice on Market Assessment and Supplier Pre-Qualification process as per the direction from Coordinators and Advisors. sending bid invitations, follow-up of bids, assist coordinating pre-bid meetings as per the direction from Coordinators and Specialist. · Maintain all supporting documents relating to the Sourcing Events based on the document management Supervise the Sourcing events Filed Offices and Assistance work relating to sourcing. · Preparation of Procurement Committee submission documents based on the direction given by the Coordinators/specialists. |
Supplier Contract and Relationship Management · Accurately complete the master data management form (contract/supplier/ item register) · Manage record-keeping for all contract-related correspondence and documentation (Master Data Management). · Communicate contract-related information to all stakeholders to ensure optimum usage of contracts. |
Procurement Execution · Advise on the RFP/RFQ process for spot buys as required · Liaise with Shared Services & Finance to resolve supplier inquiries · Release POs to suppliers for spot buys and assigned categories. |
Data Management, Analysis, and Reporting · Collect and organize data from projects and business units. · Analyze and check data for accuracy and produce the required reporting output in accordance with the Policies / Procedures & Guidelines as set by WV · Prepare weekly/monthly procurement status reports in order to update the customers and other stakeholders. · Perform Daily reconciliation exercises of all records and transactions performed within the same day and ensure that data validation, integrity, and accuracy of data is meticulously maintained. · Consolidate all findings and convert them into useful formats as provided by SCM Manager |
Job Requirements
Qualifications: Education/Knowledge/Technical Skills and Experience
The following may be acquired through a combination of formal or self-education, prior experience or on-the-job training:
· BA degree in Procurement & Supply Chain Management, Business Administration, Logistics, or any other relevant fields of studies from recognized institution
· At least three years’ experience in procurement and supply chain management
· Understanding of the Emergency Response Program
· Experience with World Vision or a similar large NGO’s policies and procedures is an advantage;
· Experience of working with and understanding of refugee contexts and humanitarian workers core principles and conventions is a key requirement;
· Experience in working on accountability (compliant response mechanism management)
· Computer skills (Ms word, excel sheet, etc.)
· Effective written and verbal communication skills in English and Amharic Languages.
· Personal security training and awareness
- Understanding of refugee contexts and humanitarian workers core principles and conventions
- Ability to create and encourage a climate of team-work and collaboration in a diverse cultural environment.
Working Environment / Conditions:
· Work environment: Office-based at Gambela
· Travel: This is a field/project site based position. Besides, it requires the ability and willingness to travel domestically up to 5% of the time.
· On call: 30%
4. Additional Requirements: Committed to WV’s vision, mission and core values creative and innovative, self –initiated, energetic, and self-directed
How to Apply
World Vision Ethiopia is a child-focused Organization and is striving to keep children safe and is committed to ensuring that only those who are suitable to work with children are considered for this position
Interested applicants are required to fill the employment application form (you can get this from the link http://docs.ethiojobs.net/wve-jaf.pdf ) and email before the closing date of this announcement to recruitment_ethiopia@wvi.org
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