1.      Cash issuing and collecting

• Make cash & Cheque payments
• Collecting cash
• Ensure that all necessary documentation is maintained and authorized by relevant signatories before cash/Cheque payments and cash collections
• Ensure that necessary codes are filled in before settling payments
• Fill in Cash/Cheque payment vouchers.

2.      Controls and safeguarding of cash and coupons

•  Ensure that no blank Cheques are signed

• Safeguard Cheque books and ensure timely ordering new cheque books

•  Maintaining cash box and safe

• Preparing Cash box and safe counts

•  Handle fuel coupons: handing over to project staff after they submit approved fuel request floats

3.      Floats

• Follow up timely clearing of floats.

• Inform Finance & Admin Officer or Project Coordinator  for  floats that are not cleared on time

•  Ensure all bank transfers (floats) are sent and follow up their settlement

• Provides financial technical assistance to float holders and budget holders

4.      Petty Cash Management

• Custody petty cash fund

• Prepare petty cash and effect payment after checking the necessary document and its approval
• Maintain daily record of cash payments and check the cash balance
• Prepare petty cash Replenishment form and get approval from Project Coordinator
• Safely replenish and keep the cash intact all the time. 
• 5          Payroll
• · Collect staffs’ information in relation to payroll
•   Prepare staffs’ salary on a monthly basis for approval
•    Properly maintain staffs’ personal bank account information and effect payment via bank

•   Prepare all payroll related deductions/liabilities and effect payment for concerned authority, such as Income tax, pension, Provident Fund etc

  6  Cash books/Bank book

  •  Maintaining Cashbooks and bankbooks on a daily basis
  •  Maintaining updated fuel coupon records and follows up sheets.
  •   Maintaining programme cash log books.
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  • 7  Other      
  • Travel to the fields and effect payments for training and workshops·        
  • Maintain good communications within the team and ensure that all information is shared within the team, and that the HO Country Financial Controller is kept informed of progress in meeting deadlines.       
  • You may be requested to carry out other exceptional duties where heavy workload arises and/or staff shortages are encountered.  Hence flexibility will be required in performing your day-to-day activity.         
  • Understand, adhere and implement all Concern Worldwide policies, procedures and guidelines such as Programme Participants Protection Policy & Code of Conduct, Anti-fraud Policy, and HR Manual.
  • Other duties assigned by programme manager and HO Finance

Essential:

Competencies:

Desirable:

•             Flexible, reliable, culturally sensitive

•             The ability to work in stressful environments and under pressure meeting deadlines.

•             Computer Literate, MS Office

•             Excellent communication and interpersonal skill