Job Expired

company-logo

Logistics and Procurement Assistant

Samaritan's Purse

job-description-icon

Business

Business Administration

------

1 years - 2 years

Position

2020-01-23

to

2020-01-30

Required Skills
Required skills have not yet been specified for this position this job
Fields of study
No fields of study

Full Time

Share

Job Description

Job Description

Job Summary

The Logistics & Procurement Assistant is responsible to work closely with Country Logistics & Procurement department, as well as field based staff and finance for the procurement of all materials and services required for SP Ethiopia (SPE) programs and reports to the logistics Manager. The position will liaise with the rest of the team for procurement and operations to ensure all procedures and procurement guidelines are in place and followed.

 Key Responsibilities

Procurement and record keeping

  • Record daily Procurement tracker to produce comprehensive Procurement report on end month.
  • Prepare Request for Quotation and Single Quote Documents and dispatch to respective suppliers in the procurement process.
  • Ensure all fixed assets and tangible resources are timely registered, tagged, filed and tracked at all times.
  • Prepare different payment requests, submit to finance and effect the payment.
  • Ensure that respective bidders fill out bid delivery forms.
  • Evaluate offered prices on the returned Single Quote forms and prepare SQ award for approval.
  • Prepare temporary and casual contact in consultation with Logs and Procurement Officer.
  • Prepare Purchase Order in the Procurement process.
  • Prepare Goods Received Note when the Supplies is received and dispatched.
  • Prepare Certificate of Completion when the Service or work is completed.
  • Ensure finalized procurement documents are timely scanned and submitted to finance Department for payment.
  • Ensure proper filling system in the procurement office by organizing and updating all procurement files.
  • Update Procurement Tracking Sheet every day and submit to Logistics and procurement officer to review and subsequently circulate to all head of sector and Management.
  • Manage fleet management when Fleet Coordinator is on leave or absent from work including.
  • Ensure appropriate documentation on the Procurement operation as per SPE guidelines.
  • Ensure good archiving system with Procurement documents.
  • Ensure all suppliers are regularly vetted, get proper approval, numbered  and filed in Logistics department. 

Fleet and Logistics 

  • Manage daily vehicle movement for the Office.
  • Ensure proper functioning office and IFS power and regular maintenance.
  • Ensure that all rented vehicles are in good working conditions.
  • Prepare monthly fleet monitoring reports.
  • Ensure that all SPE owned and rented vehicles are using SPE Log sheet record properly.
  • Ensure that all SPE drivers have valid driving license at all times.
  • Update general inventory list timely as new assets are procured.
  • Conduct periodic physical verification/inspection of the asset in quarterly basis.
  • Ensure all asset in the inventory list are registered general inventory register and tagged.
  • Include asset registration template with the location (responsible person).
  • Send inventory report to the Logistics and Procurement Officer in monthly basis.
  • Maintain warehouse stock list as per SPE Warehouse Management Procedures.
  • Ensure that all Warehouse documents are in place and approved when receiving or releasing supplies.
  • Prepare Monthly Warehouse and Admin Store Stock reports.
  • Perform any other duties that maybe assigned by Line Manager. 

Job Requirements

Education / Experience Needed

  • BA Degree in Logistics and Supply Chain Management or Business Administration.
  • 1 to 2 years of experience. Working with an international non-governmental organization in procurement and logistics is preferable.
  • Certificate in basic computer, especially working with word and Excel.

Skills Required

  • Proven commitment to accountability practices.
  • Proven ability to priorities tasks, meet deadlines and work with limited supervision.
  • Knowledge of computers: word processing, excel, database management packages.
  • Fluent in written and spoken English.
  • High integrity, pro-active, stable, robust character and a good team-player.
  • Knowledge of humanitarian warehouse management procedures.
  • Has a clear understanding of Inventory and Asset Management and related procedures. 
  • Substantial within carrying out actual procurement.

How to Apply

Interested applicants can send only updated CV and application letter to hrspe@samaritan.org no later than January 30, 2019. Please write the position title you are applying for in the email subject line, ''Logistics and Procurement Assistant''. 

Related Jobs

4 days left

Ahununu Trading PLC

Evening Dispatch Officer

Dispatcher

time-icon

Full Time

1 - 2 yrs

2 Positions


Bachelor's Degree or Diploma in Business Administration or in a related field of study with relevant work experience in logistics, transportation, or dispatch operations Working Hours: The working schedule for this role is from 7:30 PM to 3:30 AM. Salary: Attractive Duties & Responsibilites: - Strategically manage the evening dispatch schedule to optimize efficiency and ensure timely delivery of goods. - Act as the primary liaison for drivers, operational staff, and stakeholders during the evening shift, addressing queries and providing support. - Ensure dispatch-related documentation, including delivery notes, shipping manifests, and compliance logs, is completed with accuracy and efficiency. - Guarantee that all dispatch activities align with company policies, industry standards, and legal requirements. - Provide support, guidance, and leadership to evening shift team members, ensuring alignment with company values and operational objectives.

Addis Ababa

6 days left

Matilda Business Group Plc

Store Head

Store Head

time-icon

Full Time

1 - 2 yrs

1 Position


Bachelor's Degree in a related field of study with relevant work experience Duties & Responsiblites: - Lead and manage all store operations to meet sales goals and customer satisfaction targets. - Supervise, train, and motivate store staff to ensure high performance and productivity. - Monitor inventory levels, manage stock replenishment, and minimize losses and shrinkage. - Ensure excellent customer service is delivered at all times. - Plan and execute merchandising and display strategies to enhance sales. - Handle customer complaints, queries, and feedback professionally. Required Skills: - Proficient in MS Excel. - Strong verbal and written communication skills. - Ability to multitask and internal controls. - Hardworking and honest. - Excellent problem-solving and decision-making skills. - Having IT skills is a plus.

Addis Ababa

9 days left

Yimaru Academy

Admin/ Receptionist

Receptionist

time-icon

Full Time

1 yrs

1 Position


Bachelor's Degree or Diploma in Business Administration, Management or in a related field of study with relevant work experience in administration, reception, or customer service roles. Duties & Responsibilities: - Front Desk & Customer Service - Student & Client Management - Office Administration & Operations - Financial & Payment Processing Support - Event & Meeting Coordination - Communication & Reporting Required Skills: - Excellent communication and interpersonal skills. - Proficiency in Microsoft Office (Word, Excel, Outlook) and basic data entry tools, Google apps. - Strong organizational skills with the ability to multitask and prioritize. - Friendly, professional, and detail-oriented personality.

Addis Ababa

9 days left

Yimaru Academy

General Manager

General Manager

time-icon

Full Time

2 - 5 yrs

1 Position


Master's or Bachelor's Degree in Business Administration, Education Management, Project Management, or in a related field of study with relevant work expereince in a managerial or project management role, preferably in education, training, or e-learning. Duties & Responsibilites: - Develop and execute Yimaru Academy’s strategic vision, ensuring alignment with short-term and long-term goals. - Oversee and coordinate all major departments, ensuring smooth collaboration and efficiency - Supervise and optimize the academy’s day-to-day operations to ensure efficiency and productivity. - Work closely with the Marketing Manager to develop and execute promotional strategies. - Recruit, train, and mentor staff to build a high-performing team. - Maintain high standards for student experience and learning outcomes.

Addis Ababa

16 days left

Parcel Logistics PLC

Business Developer

Business Development Expert

time-icon

Full Time

3 yrs

1 Position


Bachelor’s Degree in Marketing, Business Administration, or in a related field of study with relevant work experience in marketing, preferably in the logistics or transportation industry.  Duties & Responsibilties: - Finding New Customers:  Identifying potential clients and proactively reaching out to them. - Conducting Face-to-Face Meetings: Building relationships with customers and understanding their needs. - Presenting Services: Explaining the benefits of the company's offerings and demonstrating how they can meet customer needs. - Negotiating and Closing Deals: Working with customers to reach agreements and secure sales. - Managing Customer Relationships: Providing ongoing support and building long-term relationships with clients. - Monitoring Competitors:  Staying up-to-date on competitor activities and market trends. Required Skills: - Excellent communication and interpersonal skills.  - Strong analytical and problem-solving abilities. 

Addis Ababa

25 days left

Yimaru Academy

Receptionist/Admin

Receptionist

time-icon

Full Time

1 yrs

1 Position


Bachelor's Degree or Diploma in Business Administration, Management or in a related field of study with relevant work experience in administration, reception, or customer service roles. Duties & Responsibilites: - Greet and assist visitors, students, and clients in a professional and friendly manner. - Maintain student records and enrollment data accurately. - Manage office supplies and ensure the workplace is well-organized and stocked. - Assist in processing student tuition payments, invoices, and receipts. - Assist in organizing internal meetings, training sessions, and student orientations. - Maintain clear communication between students, instructors, and management.

Addis Ababa