ABOUT WFP

Assisting 91.4 million people in around 83 countries each year, the World Food Programme (WFP) is the leading humanitarian organization saving lives and changing lives, delivering food assistance in emergencies and working with communities to improve nutrition and build resilience. On any given day, WFP has 5,000 trucks, 20 ships and 92 planes on the move, delivering food and other assistance to those in most need. Every year, we distribute more than 15 billion rations at an estimated average cost per ration of US$ 0.31. These numbers lie at the roots of WFP’s unparalleled reputation as an emergency responder, one that gets the job done quickly at scale in the most difficult environments. WFP’s efforts focus on emergency assistance, relief and rehabilitation, development aid and special operations.

WFP Ethiopia is working with the government and other humanitarian partners to strengthen the resilience of Ethiopia’s most vulnerable population and to chart a more prosperous and sustainable future for the next generation. The Country Office also supports programmes that use food assistance to empower women, transform areas affected by climate change and keep children in school. It aims to contribute to Ethiopia’s five-year development agenda, the Growth and Transformation Plan (GTP), through which the Government combats food insecurity.

ORGANIZATIONAL CONTEXT

This position is located in WFP Ethiopia Country Office based in Addis Ababa. The incumbent will be under the direct supervision of the Head of Engineering Unit or the designate. The jobholder will be responsible for the accountabilities identified hereunder. 

JOB PURPOSE

WFP Ethiopia is looking for a Project Manager/Civil Engineer to manage Construction works in Addis Ababa and around the country.

KEY ACCOUNTABILITIES (not all-inclusive):

Description of Tasks

• Administer all civil engineering projects, prepare, write and assemble project documents for engineering or construction projects, including detailed design, technical specifications, contracts and tender packages; contribute to and manage technical tender evaluations and/or support corporate procurement procedures
• Monitor all works including proactively seeking solutions to issues arising (contractual, technical, authorities on site, etc.) and compiling regular reports to ensure WFP priorities, quality standards and time schedules are adhered to and accurate information is provided to donors and local authorities;
• Develop project budgets or preliminary and detailed costs estimations to implement projects (including feasibility studies and project schedules). Work-time estimates could be also required. Manage and report on project budgets and financial commitments
• Manage all communication with clients for various multiple projects and provide engineering and technical support to clients.
• Managing team of Project Managers and Site Engineer (when required or advised) to manage the overall supervision of the rehabilitation and renovation works of facilities.
• Establishment of project programme, budget, cash flow and control mechanisms;
• Prepare all relevant technical documents for tenders and procurement processes of all engineering projects, including evaluation and award;

o   Preparation of a scope of works and supervision of any complex work. Management of contracts through all stages of the project;

o   Co-ordination with the various WFP units including but not limited to admin, security and ICT incorporating the requirements specified into the construction/adaption of projects;

o   Direct supervision of the project team to ensure adherence to budget, programme, quality and safety;

o   Co-ordination, monitoring and adherence to procurement activities, and;

o   Reporting to Head of Engineering where required on weekly, fortnightly and monthly basis about the progress of works.

• Oversee and coordinate design and construction including but not limited to:

o   Project Management including establishment of project programme, budget and control mechanisms.

o   Co-ordination of the projects through the feasibility and preliminary design phase.  Engineer shall:

§  Gather all relevant information in relation to the projects;

§  Prepare specifications for topographical survey, ground investigation and demining (where required) contracts, oversee the procurement action for the contracts, supervise and certify the projects;

§  Identify any existing services/utilities;

§  Consult with stakeholders to establish the requirements of WFP;

§  Liaise with local authorities to obtain necessary authorization for the implementation of the projects;

§  Establish any constraints and/or problems associated with the projects;

§  Develop a number of outline design options for the projects (where required) for discussion with relevant parties;

·         Report on the process above, this report will form the basis of the detailed design.

o   Co-ordination of the projects through the detailed design and construction phase.  Following the confirmation of the preliminary designs for each location, the relevant project will be developed to a detailed design stage and progressed through the construction phase. The Engineer shall:

§  See clients’ point of view in order to identify their needs, provide efficient service and match clients’ needs to appropriate solutions

§  Prepare a scope of works and  detailed design of the projects;

§  Prepare EIA and Health and Safety plans for the project to the international standards;

§  Identify risks and allows for contingencies when planning;

§  Manage the consultant firm contract through all stages of the consultants’ contract;

§  Report to Head of Engineering on detailed cost estimates for project derived during the detailed design phase.

§  Prepare documentation for the pre-qualification of construction companies.  Implement and oversee, with WFP procurement division, the prequalification process;

§  Prepare the construction tender package to include contract documentation, drawings and specifications.

§  Implement and Oversee, with WFP procurement division, the construction procurement action;

§  Prepare a scope of work for a consultant engineering firm for the supervision of the project (if required), and;

§  Supervise the construction work in line with the General Description of Tasks detailed below.

For more detail go to our recruitment web site.

DESIRED EXPERIENCES FOR ENTRY INTO THE ROLE:

·         Engineering experience focused on construction supervision, contract administration and project management.

·         UN experience or similar nature Organisation is an added advantage.

·         Experience in health and safety;

·         Experience of working in difficult security environments;

·         Experience of working in project risk management;

·         Knowledge of UN Procurement procedures;

·         Familiarity with FIDIC international contract formats;

·         Experience of working in the Humanitarian context;

 DESIRABLE SOFTWARE SKILLS:

·         Computer Literate

·         Microsoft Project

·         Microsoft Application Software (Outlook express, PowerPoint, Word and Excel)

·         ETABS, AutoCAD, ArchiCAD

STANDARD MINIMUM QUALIFICATIONS:

Education & Experience: University Degree in Civil Engineering with 3 or more years of professional experience in Civil Engineering projects focused on construction supervision, contract administration, and project management OR a master’s degree with at least 2 years of professional experience in a related field. Experience with UN agencies is an added advantage.

Language: Fluency in both oral and written communication in English. Knowledge of the local language is an added advantage.