Job Expired
Design Manager
World Food Programme
Engineering
Civil Engineering
------
2 years
Position
2020-02-03
to
2020-03-03
Full Time
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Job Description
Selection of staff is made on a competitive basis, and we are committed to promoting diversity and gender balance.
WFP Ethiopia is working with the government and other humanitarian partners to strengthen the resilience of Ethiopia’s most vulnerable population and to chart a more prosperous and sustainable future for the next generation. The Country Office also supports programmes that use food assistance to empower women, transform areas affected by climate change and keep children in school. It aims to contribute to Ethiopia’s five-year development agenda, the Growth and Transformation Plan (GTP), through which the Government combats food insecurity.
- Develop Design Strategies - Design manager will develop and implement successful design strategies, outlining how the design team will create deliverables and implement them for the project.
- Design Development – Design Manager will be responsible for developing design and should have the ability to work independently to produce the required designs for building, warehouses and other related structures with in WFP context.
- Managing Design Team - Design manager will typically manage a team of several designers, evaluating individual design deliverables and overall team performance. Will also deliver critical feedback where needed and encourage team members throughout the duration of a project.
- Collaboration with Clients - Design is important to a project’s success; design manager will collaborate with external and internal stakeholders to ensure that success. Meet with clients and define the scope of work.
- Present Design Ideas - Once design strategies have been developed, design manager will present the idea to Head of Engineering and Senior Management to seek their approval.
- Evaluates Design Performance - Once a design has been finalized and implemented, design manager will track and evaluate feedback.
- Manage the design team of Engineers, Architects and CAD technicians to manage the overall Design work.
- Prepare quality control plan for all design projects.
- Prepare, review and present the design works for approval at every stage of the design project.
- Conduct project feasibility study for initiated projects and develop option report for further consideration.
- Prepare project implementation plan, design schedule and budget proposal.
- Develop/Define project scope of work in coordination with stakeholders.
- Prepare preliminary design report with schematic diagrams and 3Ds for presentation and approvals.
- Prepare structural designs and analysis report for documentation.
- Document project design files within the appropriate platform and folders.
- Prepare specification of materials for the developed design.
- Prepare a scope of work for a consultant engineering firm for the design and supervision of any complex work. Management of the consultant contract through all stages.
- Co-ordination with the various WFP units including but not limited to admin, security and ICT incorporating the requirements specified into the project design.
- Prepare a scope of work for consultant engineering firms for the detailed design of the projects.
- Manage the consultant firm contract through all stages of the consultant’s contract.
- Direct supervision of the external consultants and to ensure adherence to budget, programme, quality and safety.
- Assess the consultant’s methodologies of the works ensuring that the methods proposed are satisfactory with respect to the requirement of quality, health and safety requirements.
- Co-ordination, monitoring and adherence to procurement activities in the case of external consultant is required, and.
- Prepare specifications for topographical survey, ground investigation and demining (where required) contracts, oversee the procurement action for the contracts, supervise and certify the projects.
- Reporting to Head of Engineering where required on weekly, fortnightly and monthly basis about the progress of works.
- Preparation (where necessary), review and approval of "as built" documentation and preparation of report(s) testifying to the satisfactory completion of the works in accordance with the contract.
- Support the facilities management team as required.
Managing Global Design Center - Work with HQ team of Engineers, Architects and CAD technicians to manage Design requests that come from different COs.
- Able to design buildings using Civil and structural design tools.
- Prepare Design procedure and financial proposal for stakeholders.
- Arrange a communication plan and design review document to control records.
- Prepare shared drive to transfer files globally.
- Gather all relevant information in relation to the project.
- Prepare a presentation along with preliminary design for stakeholders.
- Establish any constraints and/or risks associated with the projects.
- Develop a number of outline design options for the projects (where required) for discussion with the Head of Engineering and Deputy Chief of Engineer at HQ.
- Implement both national and international building codes and standards during design.
- Consult with stakeholders to consider the WFP standards during scope developing.
- Prepare structural design report as per international standards.
- Liaise with local WFP focal points to obtain necessary authorization/ approvals on designs before implementation.
- Assurance of the receipt of and maintenance of permanent records of all bonds and warranties required under the Contract for items/professionals including their equipment accepted and incorporated in the project.
- Assistance to the Head of Engineering in contractual matters with the consultant (performance bonds, insurances, claims, advance payment guarantees etc.).
- Preparation and management of cash flow programmes, including processing invoices and following payments.
- Assistance with interpretation of the contract documents. Explain and or reconcile any ambiguities and or discrepancies in the contract documents and apply the various provisions of the contract documents;
- Provision of all relevant documentation needed for settling disputes (if any) with the consultant to the Head of Engineering. Formulation of recommendations to Head of Engineering with respect to such claims received from the consultant for issues including but not limited to escalation, time extensions, subletting, quantification of claims, rate and price fixing etc.
- Processing interim and final payments to external consultants.
- Assistance in the settlement of the Audits and Enquiries (if any) pertain to the Project.
- Review, evaluation and approval of the planned design methodology provided by external consultant.
- Establish project performance monitoring, evaluation and reporting up to design completion;
- Establishment of a comprehensive system for maintaining records including each correspondence at every stage of the design process, survey data, site assessment records, test data, records of meetings, engineering estimates, progress records etc.
- Preparation and issuance of the following reports, the format and content of which are to be acceptable to the Head of Engineering and DCD: a feasibility study report, an inception report, a progress report, and a detailed design report.
- Liaise with other technical teams like Security, ICT, Admin and HR.
- Issuance of project completion reports: draft report at 80% physical completion, full report on final completion.
- Assess Design submissions
- Establish and maintain project quality assurance procedures.
- Assurance of the quality of designs, continuously follow up of design progress with regard to quality of work and compliance with the Scope of works.
- Provide internationally recognized standards of health and safety procedures that needs to be place adjacent properties, all site personnel and the public on construction site.
- Perform other duties as required by the Head of Engineering, Deputy Country Director and Country Director of Ethiopia Country Office.
- Minimum 2 years of relevant experience in design management
- Experience in health and safety
- Experience of working in difficult security environments
- Experience of working in project risk management
- Knowledge of National and International design standards and building codes
- Knowledge of UN Physical Security requirement for UN premises is beneficial
- Knowledge of UN Procurement procedures is beneficial
- Experience of working in the Humanitarian Context
- Willing to travel to remote areas under the general UN security guidelines
- Computer literate
- Microsoft Project
- Microsoft office including (MS Word and Excel)
- ETABS structural software
- AutoCAD, ArchiCAD
Language: Fluency in both oral and written communication in English. Knowledge of the local language is added advantage.
- Understand and communicate the Strategic Objectives: Understands WFP’s Strategic Objectives and the link to own work objectives.
- Be a force for positive change: Flexibly adapts individual contributions to accommodate changes in direction from supervisors and internal/external changes (such as evolving needs of beneficiaries, new requirements of partners).
- Make the mission inspiring to our team: Recognizes and shares with team members the ways in which individual contributions relate to WFP’s mission.
- Make our mission visible in everyday actions: Sets own goals in alignment with WFP’s overall operations, and is able to communicate this link to others.
- Look for ways to strengthen people's skills: Assesses own strengths and weaknesses to increase self-awareness, and includes these in conversations on own developmental needs.
- Create an inclusive culture: Participates in open dialogue, and values the diverse opinion of others, regardless of background, culture, experience, or country assignment.
- Be a coach & provide constructive feedback: Proactively seeks feedback and coaching to build confidence, and develop and improve individual skills.
- Create an “I will”/”We will” spirit: Participates in accomplishing team activities and goals in the face of challenging circumstances.
- Encourage innovation & creative solutions: Shows willingness to explore and experiment with new ideas and approaches in own work.
- Focus on getting results: Consistently delivers results within individual scope of work on time, on budget and without errors.
- Make commitments and make good on commitments: Commits to upholding individual accountabilities and responsibilities in the face of ever-changing country or functional priorities.
- Be Decisive: Makes rational decisions about individual activities when faced with uncertain circumstances, including in times of ambiguity regarding information or manager direction.
- Connect and share across WFP units: Seeks to understand and adapt to internal or cross-unit teams’ priorities and preferred working styles.
- Build strong external partnerships: Demonstrates ability to understand and appropriately respond to and/or escalate needs of external partners.
- Be politically agile & adaptable: Portrays an informed and professional demeanor toward internal and external partners and stakeholders.
- Be clear about the value WFP brings to partnerships: Provides operational support on analyses and assessments that quantifies and demonstrates WFP’s unique value as a partner.
This VA is open ONLY to Ethiopian Nationals.
Public access: http://www1.wfp.org/careers/job-openings
WFP staff access: http://newgo.wfp.org/services/e-recruitment
Please note that WFP does not charge a fee at any stage of the recruitment process. Only qualified candidates will be contacted.
WFP has zero tolerance for discrimination and does not discriminate on the basis of HIV/AIDS status.
No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.
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