Internal and External vacancy announcement

Job Description

JOB TITLE:              Procurement Officer

REPORTS TO:         Finance and Operations Director  

LOCATIONS:           Addis Ababa

FHI 360 is a nonprofit human development organization dedicated to improving lives in lasting ways by advancing integrated, locally driven solutions. Our staff includes experts in Health, Education, Nutrition, Environment, Economic Development, Civil Society, Gender, Youth, Research and Technology– creating a unique mix of capabilities to address today’s interrelated development challenges. FHI 360 Ethiopia is seeking qualified candidate for the position of Procurement Officer to be based in Addis Ababa.

Basic Functions:                                    

The purpose of the Procurement Officer position is to plan and implement systems and policies that guide all operations related to procuring supplies and services in accordance with FHI 360 policy and Local Laws in support of FHI 360 Ethiopia activities, both domestic and international sourcing.

Duties and Responsibilities:

*     Participate in the negotiation of contract terms on a range of procurements and monitor delivery of exact specifications.

*     Implement procurement policy and systems for FHI 360 procurement at Country Office (CO) and Field Office level.

*     Undertake tendering, evaluation, placement and monitoring of a portfolio of Country Office and Field Offices procurement.

*     Support the planning and coordination of central procurement activities of FHI 360 with CO and Regions, including storage and delivery.

*     Monitor procurement processes and compliance with FHI 360 procedures at CO and field office level.

*     Coordinate formal bids and request for proposal (RFPs) activities.

*     Review and assist in the development of specifications, terms and schedules.

*     Prepare specifications, compare bids received and present recommendations on purchases to management

*     Prepare specifications required for various supplies and make them available to suppliers.

*     Adhere to all FHI 360 required procurement budgets, FHI 360 and donor purchasing guidelines, policies and controls on procurement.

*     Solicit and negotiate competitive pricing from vendors and make recommendations for issuance of purchase orders.

*     Drive continuous improvement in all aspects of the procurement process

*     Maintain procurement files and other documentations.

*     Perform other duties as assigned.

Job Requirements

Knowledge, skills and abilities:

*     Ability to work with others and to develop and maintain compatibility among project staff, subcontractors, and recipients of assistance.

*     Demonstrated knowledge in pricing, contracts negotiations, policies and procedures.

*     Good analytical, numerical and problem solving skills.

*     Proficiency in Microsoft Office applications such as MS Word, Excel, PowerPoint

*     Work independently with initiative to manage high volume work flow.

*     Interact with diplomacy and tact and follow-up on requests in timely and efficient manner.

*     Must exhibit high levels of professionalism, integrity and ethical values at all times.

*     Record keeping, report preparation, filing methods and records management techniques.

*     Excellent written, oral and interpersonal communication skills with ability to work as a team member.

*     Ethical and self-driven, Sensitive to deadlines.

Qualifications and requirements:

• BSc. in Supply Chain Management, Purchasing & Procurement, Management, or any other relevant field with 3 – 5 years of relevant procurement experience.
• Or MSc. in Supply Chain Management, Purchasing & Procurement, Management, or any other relevant field with 1 – 3 years’ relevant procurement experience.
• Demonstrated success in multicultural environments is an advantage.
• Familiarity with donor-funded procurement rules and regulations (experience with USAID procurement a plus)

How to Apply

Interested and qualified candidates can send their application & update CV through HREthiopia@fhi360.org before/on February 20/2020.

FHI 360 is an equal employment and affirmative action employer whereby we do not engage in practices that discriminate against any person employed or seeking employment based on race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, marital status, disability, veteran status, genetic information or any other status or characteristic protected under applicable law.

Only short listed applicants will be contacted.

Please write the position title you are applying for in the subject line. Failure to do this will lead the application disqualified.