Job Expired
Documents and Archives Manager
54 Capital Ltd
Business
Business Management
------
5 years
Position
2020-02-11
to
2020-03-20
Full Time
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Job Description
Job Description
The Documents and Archives Manager is responsible for the Records Management of 54 capital group of companies. He/she oversees all records from their creation and preservation through to disposal.
He/she systematic controls all business-related documents (invoices, deeds, licenses, etc) throughout their life cycle. He/she organizes, maintains and protects company's information database, in both paper and electronic forms.
- Establishing records management systems
- Developing, maintaining and verifying record management systems
- Overseeing the switch from paper to electronic record-keeping i.e binding the physical documents, optimizing space and gradually moving to digital storage by scanning all the documents
- Dealing with enquiries and requests for information from both internal and external stakeholders
- Ensuring that records are easily accessible when needed for Tax Audits, including Accounting vouchers (Payments, Receipts and Journal), stock related documents (GRN, SIV, Production report etc), bank statements
- Ensuring that financial, legal or administrative requirements and regulations are complied with
- Classifying and indexing records, ensuring that data is protected
- Destroying or archiving finished data/records
- Providing training to staff who require access to records
Job Requirements
- Proven experience as a records manager, minimum 5 years in similar role
- Qualification in a records, archive or information management system
Desired Competencies (Knowledge, Skills & Attributes)
- A dedicated, hard-working individual, with strong attention to details
- Patience, meticulousness, capable of prioritizing
- Good problem-solving skills, administrative and organizational skills
- Communication and influencing skills, especially when requiring colleagues to hand over records or to use the systems correctly
- Confidence with using databases, software and operating systems
How to Apply
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