Major Responsibilities

Cash payment and collection

·         Make cash & Cheque payments

·         Ensure timely settlement of float

·         Ensure that all necessary documentation is maintained before cash/Cheque payments and cash collections

·         Ensure that necessary codes are filled in the payment

·         Post daily transactions to cash book and bank book in daily base

·         Prepare cheques accurately. Ensure that there is a letter of confirmation for payments above birr 50,000.

·         Prepare cash receipt voucher, cash payment voucher and cheque payment voucher.

·         Make timely field cash payments in all respective project woredas based on the request

·         Ensure timely payment and settlement of all accounts  including income  tax, withholding tax , electric bill, water bill and telephone/internet  bills

·          Maintain accurate Provident fund balance and loan  in the system and reconcile with each individual staff bank book balances

·         Hold on float request and receipt record and make payments of floats when approved and make sure its settlement at the appropriate time.

·         Responsible to provide technical support for all programme float holders and encourage to settled the float on time

·         Inform HR, Admin. Finance & Log officer of which floats that are not cleared on time

·         Responsible to provide technical support for all programme float holders and encourage to settled the float on time

·         Preparing  cheque book registration/cash log books  on time

·         Maintaining updated fuel coupon records and follows up sheets.

Store and material management

·         Check items requested for their availability in the store.  If they are available, issue the item by using Concern Despatch, Stores Issue Voucher and other necessary documents.

·         On receiving goods, check for the correct quality and quantity for the goods receiving voucher

·         Monitor stores daily and advise your line manager of any damaged items or items going out of date in good time.

·         Store and handle all materials appropriately and unpack and repack goods with the minimum of disruption

·         Ensure that the materials physical count are in balance and accurate in accordance with the stock card record at all times.

·         Submit monthly report on Food items, Non Food Items and Spare Parts situation and store balance to your line manager on monthly basis

·         Make sure stores are clean and tidy at all times.

·         Maintain systems and documentation for dealing with incoming, stored and outgoing materials using Concern and professional principles.

·         Implement procedures for dealing with discrepancies and damaged material.

·         Maintain security procedures in the material reception area and advice on improvement where necessary.

·         Where suspected theft is identified report in writing to your line manager.

·         Store, handle and move items appropriately and in relation to common symbols and marking, especially those related to health and safety and human consumption.

·         Ensure the selection, use and location of the correct tools, clothing and equipment necessary to unpack materials

·         Check and report fixed asset position and status to the Finance, HR, Admin and Logistic Officer and Project manager.

·         Maintain good relationships in the workplace.

·         Recruit casual workers for loading and unloading in consultation with the Finance, HR, Admin and Logistic officer/ Project manager.

·         Handover keys to a committee authorized by the Finance, HR, Admin and Logistic officer/ Project manager when going on leave.

Controls and safeguarding of cash and coupons

·         Ensure that no blank cheques are signed

·         Safeguard Cheque books and ensure timely ordering new Cheque books

·         Maintaining cash box and safe

·         Maintaining fuel coupons

·         Preparing Cash counts

·         Ensure any payment and supporting documents approved and filled on time

·         Responsible to record any item kept in Safe box rather than cash on safe box registration book.

Ensure the following deadlines are adhered.

·         Monthly cashbooks and bank books. 

·         weekly  and monthly cash count and reconciliation

Mainstreaming Cross cutting Issues

·         Ensure the mainstreaming of gender, inequality, Accountability and other cross cutting issues in main tasks of the jobs.

Other.

·         Maintain good communications within the team and ensure that all information is shared within the team.

·         You may be requested to carry out other exceptional duties where heavy workload arises and/or staff shortages are encountered. Hence flexibility will be required in performing your day-to-day activity.

Carry out any other duties requested by the Line manager

• Degree or Diploma in accounting and business related fields 2/4 relevant experience respectively.

  NGO experience is an advantage