The Secretary/Cashier shall:

1.             Receive all incoming telephone calls, and direct them to the appropriate person;

2.             Welcome and direct all guest(s) to the person concerned with their affairs, having previously informed that person for the arrival of the guest(s);

3.             Handle all messages – incoming and outgoing;

4.             Be informed and knowledgeable at all times of the whereabouts of all projects staff;

5.             Maintain a registration book for all incoming correspondences and publications, sign for them, file – code them, and distribute them to the persons/offices concerned;

6.             Maintain a registration book for all outgoing correspondence and ensure its timely dispatch;

7.             Handle all filling of all project’s documents in good order and safely;

8.             Type correspondences, reports, transmit and receive tele-fax, send and receive e-mail documents;

9.             Make photocopies as required, and keep a record of all copies made together with the initials of the receiver of copied;

10.          See to the general cleanliness and orderliness of the project office and compound;

11.          Maintain petty cash book according to LWF procedures.

12.          Prepare for approval checks payment, orders and related documents.

13.          Effect payments after ensuring that all requests are approved by the authorized persons and are supported by valid documents such as purchase requisitions, purchase order, proforma invoices and goods receiving notes etc.

14.          Handover documents for processing to the Accountant after payment is effected.

15.          Reconcile cash balance every day.

16.          Ensure that all personal advance & working/travel advances are settled within the month.

17.          Ensure that income tax, house and/or office rents are paid to the concerned bodies without delay.

18.          Make sure that cash, checks LWF numbered vouchers, fuel cash coupons and other valuable items of LWF are kept properly and safe.

19.          Perform other duties in line with his/her responsibilities as may be assigned to her by the Project Coordinator.

Minimum Diploma in Secretarial Science & Office Management or in Accounting.

 Required Experience:

Minimum of three years relevant work experience.