Duties and Responsibilities

In close coordination with the Finance Director of the FSC and Project Manager, under the overall guidance of the Team Leader of the Governance unit and other responsible staff at UNDP, the Finance and Admin Officer is responsible for the execution of a wide range of administrative and financial services ensuring timeliness, efficiency and transparent use of financial resources and delivery of services in support of the ‘Support to Judicial Reform in Ethiopia’ Project.

The Finance and Admin. Officer’s tasks and responsibilities will include but are not limited to the following:

Monitor project budget and financial expenditures and their conformity to the work-plan;

Process requests for direct payments, reimbursement and advance requests;

Liaise with the respective Units within UNDP on financial and administrative matters and ensure that all administrative and financial transactions are properly carried out according to the requirements of UNDP;

Actively participate in Annual Work Plan and Budget preparations of the implementing partner;

Prepare financial reports as per the approved budget and standard UNDP reporting template;

Keep and manage financial record, and be responsible for day-to-day project correspondence, information sharing regarding project financial management; to UNDP and Implementing Partners;

Assist in preparing evaluation reports, periodic project reports, project audits, and update projects files;

Prepare financial reports in line with the National Implementing Manual (NIM)financial rules and procedures according to UNDP’s Implementation Manual for United Nations Agencies Assisted Programs in Ethiopia (PIM);

Undertake the day-to-day financial management of the project, including managing vouchers and preparing direct payment request (writing of receipts, preparation of payment request forms, receipt and disbursement of cash and clearance of advances;

Assist in the development of Procurement Plan for the Implementing Partner;

Provide necessary assistance in the operational management of the programme according to the Programme Document and the NIM procedures;

Assist in the preparation of project activities, including workshops, meetings, trainings, etc.;

Make logistical arrangements for invited participants for project activities (DSAs, transportation, hotel bookings, etc.);

Maintain project inventory, as required;

Maintain project filing, receive, screen and route incoming and outgoing correspondence;

Contribute to periodic updates of the GDPP by preparing financial reports;

Perform any other finance related duties as instructed by the supervisor.

Competencies

Corporate Competencies:

Demonstrate commitment to UNDP's Mission, vision and values and that of the Implementing Partner;

Display Cultural, gender, religion, race, nationality and age sensitivity and adaptability.

Functional Competencies:

Knowledge Management and Sharing:

Share knowledge and experience;

Actively works towards continuing personal learning, acts on learning plan and applies newly acquired skill.

Development and Operational Effectiveness:

Good Knowledge of Result Management Guide and Toolkit and perform a variety of specialized tasks related to Result Management, including support to design, planning and implementation of programme, managing data, reporting;

Experience in the usage of computers and office software package (MS Word, Excel, etc.) and knowledge of spreadsheet and database packages.

Management and Leadership:

Focuses on impact and result for the client and responds positively to feedback;

Good sense of team work , inter-personal  and conflict resolution skills;

Consistently approaches work with energy and a positive, constructive attitude;

Demonstrates strong oral and written communication skills;

Builds strong and harmonious relationships with clients and external actors;

Remains calm, in control and good humored even under pressure;

Demonstrates openness to change and ability to manage complexities.

Required Skills and Experience

Education:

University Degree in Finance/Accounting, Business Administration or related field. 

Experience:

Four years of relevant experience in providing financial management and accounting services, and operational systems;

Relevant finance and administrative experience in program/project support services with the United Nations;

Experience in the usage of computers and office software packages (MS Word, Excel, etc) and advance knowledge of spreadsheet and database packages, experience in handling of web-based management systems;

Experience and familiarity with UN Agencies program Implementation and reporting requirements, disbursement procedures, submission of withdrawal applications and the maintenance of Designated Accounts;

Experience in handling of web-based management systems;

Knowledge of ATLAS system;

Experience in managing human resources and logistics and ability to plan own work, setting priorities and completing it under pressure or when faced with competing demands;

• Specialized certification in accounting and finance is an asset.

Language Requirements:  

Fluency in oral and written English and Amharic.