As an International Christian Humanitarian Development organization, World Vision Ethiopia (WVE) is trusted to deliver integrated programs with target communities through its 58 Area programs (APs) located in seven regional states of the country.  WVE envisions a thriving organization where our strong leadership at all levels results in improved delivery of results for children.

Purpose of the Position

To execute the complete procurement activities in the process cycle from a collection  of market research inputs for procurement planning through the collection of goods and closing orders as per  World  Vision (Global and local) Procurement Manual Organizational Policies. Promote high standards of integrity and accountability on the utilization of organizational resources. This position is dedicated to the acquisition of goods and services through procurement and ensures the right delivery of them at the right condition and price.

Major Responsibilities:

Management and Implementation

•    Provide support and participate with the Procurement Manager to identify potential suppliers available for all major item categories through market research, strategic sourcing, and appropriate ways

•    Receive Purchase Requisition, Agreements/Proposals, MoU and ToR and critically review them to ensure clear specification, billing string and need by date,

•    Carry out procurement activities through planning and forecasting, identification of needs, sourcing and solicitation of offers, evaluation of offers, review and award of contracts. Closely follow up the delivery of goods/services accordingly;

•    Prepare distribution list according to the respective purchase requisition and submit all required documents to Warehouse & Distribution to make ready  for collection items delivery to central warehouse;

•    Request Finance for payment and close follow up to ensure that Suppliers/Vendors are paid on-time.

Planning and demand forecasting for Procurement of Goods, Services, and Works: 

•    Provide technical support  for timely preparation of procurement plans for HO, RO , CPOs and APs and monitoring of their implementation;

•    Ensure the effective use of procurement processes monitoring systems and mechanisms to eliminate long lead time in procurement; elaborate (whenever necessary) of changes in the procurement process

Supplier Relationship Management

•    Act as a link between the organization and suppliers, customers and government bodies.

•    Look for potential suppliers and negotiate the best deal for the organization and maintain good relations with the suppliers.

•    Ensure the organization works with competent and reliable suppliers. In collaboration with the procurement manager and procurement committee, evaluate all potential suppliers before entering into supply contracts through site visits and measuring other aspects such as quality assurance, organizational structure, and financial stability.

Monitoring and Progress Control

•    Assist in submission of a procurement reports to Procurement Manager as required.

•    Assist in the development of strategic sourcing and contribute to the achievement of those goals.

•    Complete procurement of all required goods and services on a timely basis and in an accurate manner;

•    Participate in the development of monitoring tools for the procurement unit and work with members of the unit to ensure these tools are used effectively.

•    Establish strong contract relationships and ensuring suppliers compliance to those agreement

Coordination

•    Work with internal/external customers and team members to achieve shared goals.

•    Share data related to the supplies and defects of goods/services.

•    Contribution to projects during planning and specification development stages;

Qualifications:  Education/Knowledge/Technical Skills and Experience

The following may be acquired through a combination of formal or self-education, prior experience or on-the-job training:     

Qualifications Required:

•    BA/BSC in Procurement & Supplies Management, Business Management, and other related fields

•   5 years’ experience in handling development and emergency response program procurements

•    Ability and willingness to change work practices and hours in the event of major emergencies including traveling at short notice and for extended periods of time

•   Well organized for order and information management, able to keep filing systems updated to ensure an auditable trail.

•    High professional ethics and integrity beyond reproach

•    Driving license

•    Computer skill (EXCEL and  Word, ) is essential

•    Proven people and communication skills

  Preferred Skills, Knowledge and Experience:

• A degree in a Business related field
• Post Graduate Diploma in Purchasing and Supplies Management -  
• 5 years of management experience in a similar position with an International NGO or organization of similar size and repute

·         Knowledge of  key institutional donors and their compliance requirements in respect of logistics and procurement

·         Developed interpersonal and communication skills including influencing and negotiation.