Job Description

Job Title:        Mail and File Clerk

Duty Station: Addis Ababa (HO)

Required Number: One

POSITION SUMMARY:

 To serve as the Mail and File Clerk for incoming/outgoing mails and interdepartmental correspondences.

 MAJOR ACCOUNTABILITIES:

·        Record all incoming and outgoing correspondence

·        Follow-up overdue actions with office secretaries and prepare delinquent action reports from the automated tracking system.

·        Maintaining up-to-date files on daily basis and retrieving records when requested by staff.

·        Ensure that out-going letters are received by the concerned organization/person

·        Provide document reproduction, binding, scanning and laminating services.

·        Receive and distribute letters, faxes and other types of correspondence.

·        Write Support Letters to be issued to other entities

·        Perform Other Tasks as instructed by immediate Supervisor. 

Job Requirements

·        Diploma in Secretarial Science and one year of experience. Or

·        Certificate in Secretarial Science and 3 years of experience.

How to Apply

Interested candidates with the required qualification and experience are invited to submit application letters along with non-returnable CV online at https://icapacity.icap.columbia.edu/en-us/job/492796/mail-and-file-clerk

 -Only online applications are received

 -NB – Please note that only shortlisted applicants will be contacted.

 Closing date for receiving applications is – March 22, 2020.